AECI UNDP SPI Mid-term Evaluation

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Evaluation Plan:
2006-2011, Viet Nam
Evaluation Type:
Others
Planned End Date:
08/2009
Completion Date:
08/2009
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title AECI UNDP SPI Mid-term Evaluation
Atlas Project Number:
Evaluation Plan: 2006-2011, Viet Nam
Evaluation Type: Others
Status: Completed
Completion Date: 08/2009
Planned End Date: 08/2009
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
Evaluation Budget(US $): 20,000
Source of Funding:
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Team Leader
Team Leader
GEF Evaluation: No
Key Stakeholders:
Countries: VIET NAM
Lessons
Findings
Recommendations
1 1. Recommendations for SPI Arrangements 1.1 Development of A SPI Master Planning Template: In order to facilitate planning and the tracking of the outcome and the impact of the SPI, it is recommended that the UNDP and the AECID develop a master template that helps record activities of the three SPI components and their sub-components that have been completed, on-going, and are yet to be approved/newly-approved. This template should record information on governance aspects (that is, democratic governance, accountability and voice; process of economic and social transition; and environmental sustainability) as well as the relationship between the components/ sub-components with the VDGs/MDGs and how they contribute to poverty alleviation.
2 1. Recommendations for SPI Arrangements 1.2 Monitoring of the SPI?s Final Outcome and Impact AECID and UNDP should formulate measures for the two purposes of the SPI in preparation for the final evaluation. During the remainder of the SPI, AECID and UNDP regularly monitor the extent to which the SPI arrangements contribute to the two purposes of enabling the UNDP to assist the Vietnamese Government effectively while promoting the One UN initiative
3 1. Recommendations for SPI Arrangements 1.3 Publicity of SPI?s Results Information on the three SPI components, that is, achievements and challenges of the UNDP component in Kon Tum, activities and results of policy research and policy dialogue, and regulations on the request for emerging priorities should be shared with potentially interested Vietnamese partners.
4 1. Recommendations for SPI Arrangements 1.4 Towards the One-UN Initiative through SPI Implementation Relevant UN agencies and AECID consider each SPI component as a window of opportunity for the promotion of the One UN initiative. Specific activities include: ? Apply a unified management manual for joint-UN projects ? Set up a network for information sharing related to UNDP policy initiatives between the UNDP and UN agencies
5 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component The key recommendation is to review the strategies as well as implementation mechanisms of the UNDP component in Kon Tum in order to further the MDGs. Specifically: On Strategic Issues: - Review the linkage between the commune, district, and province planning process with in the context of Vietnam?s local government system
6 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component ? Review the link between sector planning and the SEDP with an aim to strengthen sector planning
7 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component ? Strengthen participants to include the poor and women
8 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component ? Combine the People?s Councils? role in monitoring with newly formulated annual plans
9 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component ? Strengthen the local data base system
10 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component On Implementation Issues: ? Simplify the planning format and process appropriate to local capacities
11 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component On Implementation Issues: ? Clarify the process of plan implementation and plan reporting
12 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component On Implementation Issues: ? Expand pilot activities to cover planning for Year 2 and Year 3 in order to compare progress and challenges in implementation
13 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component On Implementation Issues: ? Provide funds for non-participating communes to experiment using the new planning method
14 2.2 The Policy Research and Policy Dialogue Component Option I: Policy Research and Policy Dialogue as a Short and Medium-Term Strategy to Assist Vietnam during the Period of Policy Transition For this option, the recommendations are: ? To identify short and medium term strategies for the policy research and dialogue component with emphasis going to entry and exit points for engagement. ? Formulate a medium-term policy research and dialogue scheme for each policy area with emphasis on interconnectedness between the different areas where appropriate. ? Track policy issues and their evolution
15 2.2 The Policy Research and Policy Dialogue Component Option II : Policy Research and Policy Dialogue as a Long-Term Strategy For this option, the detailed recommendations are: ? Same as above ? The UNDP and AECID take the leading role and work with relevant stakeholders in identifying short and medium term strategies for the component on policy research and dialogue ? Institutionalize the policy advisory group through internal coordination and external networking ? Increase the contribution of the policy advisory corps to the UN system ? Institutionalize exchange channels with government agencies, mass organizations, and civil society organizations at various levels
16 2.3 Local Governance ? To strengthen the local governance component, either through (1) the incorporation of local governance aspects into existing policy agendas on economic development, the public administration reform/anti-corruption, and climate change; or through (2) the revival of a full-time or part-time, or the use of a one-person or a team-based, local governance policy advisor position ? To consider key local governance issues identified in Annex IV on the local governance report as the basis for the formulation of future policy agendas as well as the development a list of ?emerging priorities? ? To open a dialogue with government agencies responsible for local governance; the Department of International Relations and the Department of Local Government at MOHA are among appropriate partners
17 2.4 The Emerging Priorities Component To formulate a master plan for issues falling under the rubric « emerging priorities » that have been approved and/or completed for monitoring purposes
1. Recommendation: 1. Recommendations for SPI Arrangements 1.1 Development of A SPI Master Planning Template: In order to facilitate planning and the tracking of the outcome and the impact of the SPI, it is recommended that the UNDP and the AECID develop a master template that helps record activities of the three SPI components and their sub-components that have been completed, on-going, and are yet to be approved/newly-approved. This template should record information on governance aspects (that is, democratic governance, accountability and voice; process of economic and social transition; and environmental sustainability) as well as the relationship between the components/ sub-components with the VDGs/MDGs and how they contribute to poverty alleviation.
Management Response: [Added: 2010/01/22]

Don?t agree with MP template. UNDP agreed that results and impacts of the SPI should be tracked/reported. However, given one of the main objectives of the SPI is to reduce the transaction costs and to support One UN initiatives, we believe that the current set up of the PCG would help capturing results as well as to avoid dual reporting. Furthermore, SPI results would be extracted from annual PCG reporting and be discussed at the annual review meeting with AECI.

Key Actions:

Key Action Responsible DueDate Status Comments Documents

[Added: 2010/01/22]
DCD (P) 2009/09 Completed
2. Recommendation: 1. Recommendations for SPI Arrangements 1.2 Monitoring of the SPI?s Final Outcome and Impact AECID and UNDP should formulate measures for the two purposes of the SPI in preparation for the final evaluation. During the remainder of the SPI, AECID and UNDP regularly monitor the extent to which the SPI arrangements contribute to the two purposes of enabling the UNDP to assist the Vietnamese Government effectively while promoting the One UN initiative
Management Response: [Added: 2010/01/22]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Key performance/ success indicators for the SPI will be jointly discussed and agreed at the next ARM
[Added: 2010/01/22] [Last Updated: 2010/12/28]
DCD (P) 2010/06 Completed
3. Recommendation: 1. Recommendations for SPI Arrangements 1.3 Publicity of SPI?s Results Information on the three SPI components, that is, achievements and challenges of the UNDP component in Kon Tum, activities and results of policy research and policy dialogue, and regulations on the request for emerging priorities should be shared with potentially interested Vietnamese partners.
Management Response: [Added: 2010/01/22]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP favours the increase of the SPI's visibility and will discuss with AECI at the next ARM
[Added: 2010/01/22] [Last Updated: 2010/12/28]
DCD (P) 2010/12 Completed
4. Recommendation: 1. Recommendations for SPI Arrangements 1.4 Towards the One-UN Initiative through SPI Implementation Relevant UN agencies and AECID consider each SPI component as a window of opportunity for the promotion of the One UN initiative. Specific activities include: ? Apply a unified management manual for joint-UN projects ? Set up a network for information sharing related to UNDP policy initiatives between the UNDP and UN agencies
Management Response: [Added: 2010/01/22] [Last Updated: 2010/01/22]

Don't agree The suggested specific acitivities was already covered under (i) HPPMG and (ii) UN intranet

Key Actions:

Key Action Responsible DueDate Status Comments Documents

[Added: 2010/01/22]
DCD (P) 2010/01 Completed
5. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component The key recommendation is to review the strategies as well as implementation mechanisms of the UNDP component in Kon Tum in order to further the MDGs. Specifically: On Strategic Issues: - Review the linkage between the commune, district, and province planning process with in the context of Vietnam?s local government system
Management Response: [Added: 2010/01/22] [Last Updated: 2010/01/22]

Agree. Not only to 'review' but also to institutionalize the new participatory planning process at commune and district level, primarily for the 2 pilot districts.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Activities have been included in the 2009AWP and draft 2010AWP including expansion of the new method to all communes in 2 pilot districts, support of district SEDP in using the new method (in formulating district SEDP and strategic program plans, e.g. 30A-Directive planning) and combining communes? SEDPs.
[Added: 2010/01/22]
PO 2010/01 Completed
6. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component ? Review the link between sector planning and the SEDP with an aim to strengthen sector planning
Management Response: [Added: 2010/01/22]

Agree. This is also to provide substantial and relevant inputs for provincial SEDP by improving sectoral SEDPs

Key Actions:

Key Action Responsible DueDate Status Comments Documents
In 2009, initial discussions/workshops were organized with provincial departments/agencies to initiate support to their sectoral SEDP 2011 and 2011-2015
[Added: 2010/01/22] [Last Updated: 2010/12/28]
PO 2010/12 Completed
7. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component ? Strengthen participants to include the poor and women
Management Response: [Added: 2010/01/22]

This is specified in the programme?s document (prodoc).

Key Actions:

Key Action Responsible DueDate Status Comments Documents

[Added: 2010/01/22]
2010/01 Completed
8. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component ? Combine the People?s Councils? role in monitoring with newly formulated annual plans
Management Response: [Added: 2010/01/22]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
This will be one of the programme's focuses in 2010.
[Added: 2010/01/22] [Last Updated: 2010/12/28]
PO 2010/12 Completed
9. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component ? Strengthen the local data base system
Management Response: [Added: 2010/01/22]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
This has been started in Q4/2009 by evaluation of data gap for SEDP's M&E and formulation. In 2010, there will be various activities for developing and maintaining SEDP databases (at provincial (priority), district, commune, and sectoral level)
[Added: 2010/01/22] [Last Updated: 2010/12/28]
PO 2010/12 Completed
10. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component On Implementation Issues: ? Simplify the planning format and process appropriate to local capacities
Management Response: [Added: 2010/01/22]

This is fair as a recommendation, but hard in reality, because of the ambitious requirement at higher level for the local plan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
There may be some further discussions on this issue.
[Added: 2010/01/22] [Last Updated: 2010/12/28]
PO 2010/12 Completed
11. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component On Implementation Issues: ? Clarify the process of plan implementation and plan reporting
Management Response: [Added: 2010/01/22]

It is not very clear on what the MTR means by this. UNDP has sent a query to AECI but not received feedbacks so far.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
NA
[Added: 2010/01/22]
2010/01 Completed
12. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component On Implementation Issues: ? Expand pilot activities to cover planning for Year 2 and Year 3 in order to compare progress and challenges in implementation
Management Response: [Added: 2010/01/22]

This already reflects in the 2009 and 2010 AWPs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Form and implement pilots at commune, district, and provincial levels
[Added: 2010/01/22]
PO 2010/01 Completed
13. Recommendation: 2. Recommendations for SPI Components 2.1 The UNDP Kon Tum Component On Implementation Issues: ? Provide funds for non-participating communes to experiment using the new planning method
Management Response: [Added: 2010/01/22]

This needs to be discussed further and could be controversial due to limited budget, and due to necessary exit strategy, i.e. the province should commit to support other non-participating communes to apply

Key Actions:

Key Action Responsible DueDate Status Comments Documents
There may be some further discussions on this issue.
[Added: 2010/01/22] [Last Updated: 2010/12/28]
2010/12 Completed
14. Recommendation: 2.2 The Policy Research and Policy Dialogue Component Option I: Policy Research and Policy Dialogue as a Short and Medium-Term Strategy to Assist Vietnam during the Period of Policy Transition For this option, the recommendations are: ? To identify short and medium term strategies for the policy research and dialogue component with emphasis going to entry and exit points for engagement. ? Formulate a medium-term policy research and dialogue scheme for each policy area with emphasis on interconnectedness between the different areas where appropriate. ? Track policy issues and their evolution
Management Response: [Added: 2010/01/22]

On-going discussion with relevant stakeholders

Key Actions:

Key Action Responsible DueDate Status Comments Documents
On-going discussion with relevant stakeholders
[Added: 2010/01/22] [Last Updated: 2010/12/28]
CD/DCD (P) 2010/12 Completed
15. Recommendation: 2.2 The Policy Research and Policy Dialogue Component Option II : Policy Research and Policy Dialogue as a Long-Term Strategy For this option, the detailed recommendations are: ? Same as above ? The UNDP and AECID take the leading role and work with relevant stakeholders in identifying short and medium term strategies for the component on policy research and dialogue ? Institutionalize the policy advisory group through internal coordination and external networking ? Increase the contribution of the policy advisory corps to the UN system ? Institutionalize exchange channels with government agencies, mass organizations, and civil society organizations at various levels
Management Response: [Added: 2010/01/22] [Last Updated: 2010/01/22]

On-going discussion with relevant stakeholders

Key Actions:

Key Action Responsible DueDate Status Comments Documents
On-going discussion with relevant stakeholders
[Added: 2010/01/22] [Last Updated: 2010/12/28]
CD/DCD (P) 2010/12 Completed
16. Recommendation: 2.3 Local Governance ? To strengthen the local governance component, either through (1) the incorporation of local governance aspects into existing policy agendas on economic development, the public administration reform/anti-corruption, and climate change; or through (2) the revival of a full-time or part-time, or the use of a one-person or a team-based, local governance policy advisor position ? To consider key local governance issues identified in Annex IV on the local governance report as the basis for the formulation of future policy agendas as well as the development a list of ?emerging priorities? ? To open a dialogue with government agencies responsible for local governance; the Department of International Relations and the Department of Local Government at MOHA are among appropriate partners
Management Response: [Added: 2010/01/22]

On-going discussion with relevant parties

Key Actions:

Key Action Responsible DueDate Status Comments Documents
On-going discussion with relevant parties
[Added: 2010/01/22] [Last Updated: 2010/12/28]
CD/DCD (P) 2010/12 Completed
17. Recommendation: 2.4 The Emerging Priorities Component To formulate a master plan for issues falling under the rubric « emerging priorities » that have been approved and/or completed for monitoring purposes
Management Response: [Added: 2010/01/22]

Don?t agree By design, this component does not lend itself to a MP. However, UNDP will track progress/results made and integrate them in the annual results reporting with AECI.

Key Actions:

Key Action Responsible DueDate Status Comments Documents

[Added: 2010/01/22]
2010/01 Completed

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