Joint Gender Support Programme

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Evaluation Plan:
2007-2010, Zambia
Evaluation Type:
Project
Planned End Date:
07/2010
Completion Date:
05/2011
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
150,000

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Download document TOR MID TERM EVALUATION JGSP.doc tor English 389.50 KB Posted 528
Title Joint Gender Support Programme
Atlas Project Number:
Evaluation Plan: 2007-2010, Zambia
Evaluation Type: Project
Status: Completed
Completion Date: 05/2011
Planned End Date: 07/2010
Management Response: Yes
Focus Area:
  • 1. Democratic Governance
  • 2. Cross-cutting Development Issue
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Effective, responsive, accessible and fair justice systems promote the rule of law, including both formal and informal processes, with due consideration on the rights of the poor, women and vulnerable groups
  • 2. Strengthened national, regional and local level capacity to mainstream gender equality and women's empowerment in government policies and institutions
  • 3. UNDP programmes/projects integrate capacity development
  • 4. UNDP programmes/projects integrate gender equality and women's empowerment in line with the UNDP gender equality strategy, 2008-2011
  • 5. South-South approaches to development mainstreamed in national development plans and the work of United Nations organizations
  • 6. UNDP country programmes are clearly and explicitly linked with and in support of national development plans and priorities
Evaluation Budget(US $): 150,000
Source of Funding: Joint CP Funding
Joint Programme: No
Joint Evaluation: Yes
  • Joint with UN Agencies and Cooperating Partners
Evaluation Team members:
Name Title Email Nationality
Prof J.M Mwenechanya Team Leader
GEF Evaluation: No
Key Stakeholders: Government Ministries and Agencies, GIDD, Civil Society
Countries: ZAMBIA
Lessons
Findings
Recommendations
1 The JGSP should be extended for a further period of at least 4 years. Although it appears premature to recommend an extension in a MTR, there are several justifications: a) By the time the report of this MTR is concluded and considered, less than one year will remain before the planned expiry of the JGSP. It is clear that many activities will be incomplete by then; b) The findings and conclusions of the MTR raise fundamental questions about project design, project management and mode of implementation. Now, before the project lapses is a good time to address the issues as this will help to avoid interruption of activities; c) Formally the context of the project should shift from the FNDP to the SNDP, even if the change in the context of the JGSP may be insignificant; d) A four-year extension beginning 2011 will align the project to the SNDP (2011-2015).
2 In an extension phase, the partners should design a more robust monitoring and evaluation framework for the project taking into account the findings of the MTR.
3 The project partners should reconsider the implementation mode that evolved and departed significantly from the project design. Assuming that in the foreseeable future GIDD will remain a unit of Cabinet Office, the project should bring the implementing partners closer to the centre by reverting GIDD to its role and purpose as coordinator and provider of technical support.
4 GIDD should ensure that immediate steps are taken towards absorbing the functions of the project staff in its permanent structures, either through the establishment of new positions or through a reorganization of the structure of the Division. This would be an important measure for the sustainability of the project activities beyond its expiry.
5 The project management structure should be reviewed taking account of the lessons learnt and specifically, ensuring that a revised structure facilitates more effective oversight of the project.
6 The project partners should assess GIDD?s capacity to manage CP funds with a view to transfer the responsibility for payments from the lead CP to GIDD. This had potential to enhance efficiency and to contribute to long-term sustainability of the project results.
7 The important initiative of collecting gender statistics by district committees should be continued and the template should be reviewed at intervals to improve the quality and comprehensiveness of the data.
8 More guidance and matching resources should be provided to district gender committees to ensure that the committees add real value to the local strategies, plans and activities for gender equality.
1. Recommendation: The JGSP should be extended for a further period of at least 4 years. Although it appears premature to recommend an extension in a MTR, there are several justifications: a) By the time the report of this MTR is concluded and considered, less than one year will remain before the planned expiry of the JGSP. It is clear that many activities will be incomplete by then; b) The findings and conclusions of the MTR raise fundamental questions about project design, project management and mode of implementation. Now, before the project lapses is a good time to address the issues as this will help to avoid interruption of activities; c) Formally the context of the project should shift from the FNDP to the SNDP, even if the change in the context of the JGSP may be insignificant; d) A four-year extension beginning 2011 will align the project to the SNDP (2011-2015).
Management Response: [Added: 2012/01/24]

It is agreeable that the Joint Gender Support Programme is extended for another four years to ensure that some of the gains are sustained and the remaining activities are implemented as they remain valid. The proposed programme should also be realigned to fit in with the Sixth National Development Plan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Review the Programme Management
[Added: 2012/01/24]
Permanent Secretary 2011/06 Completed The project management remains as proposed in the Programme Document
1.2 Review the current mode of implementation to facilitate stakeholder ?buy-in?
[Added: 2012/01/24]
Finance and Economic Unit 2011/07 Completed MOUs with various Implementing Partrners of the JGSP Programme signed
1.3 Review the Programme document to facilitate extension of the programme in line with the SNDP
[Added: 2012/01/24]
Finance and Economic Unit 2011/09 Completed The programme has been granted a no-cost extension to June 2011. ToRs for the development of the new programme have been approved and the development of the new programme to start in the 1st Quarter of 2012.
2. Recommendation: In an extension phase, the partners should design a more robust monitoring and evaluation framework for the project taking into account the findings of the MTR.
Management Response: [Added: 2012/01/24]

This is accepted. GIDD has engaged a Monitoring and Evaluation Specialist who will ensure that the next programming ensures that monitoring and evaluation framework is realistic. To address this issue as monitoring and evaluation of gender mainstreaming in the SNDP, GIDD has developed the National Gender Monitoring and Evaluation Plan in line with the Sixth National Development Plan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Review the current Gender monitoring and evaluation framework so that it ensures Gender accountability for sustainable development in the country.
[Added: 2012/01/24]
Information and Documentation Unit 2012/01 Completed GIDD has developed a National Gender Monitoring and Evaluation Plan to monitor Gender mainstreaming in the country and baseline data has been collected
3. Recommendation: The project partners should reconsider the implementation mode that evolved and departed significantly from the project design. Assuming that in the foreseeable future GIDD will remain a unit of Cabinet Office, the project should bring the implementing partners closer to the centre by reverting GIDD to its role and purpose as coordinator and provider of technical support.
Management Response: [Added: 2012/01/24]

It is agreed that the implementation mode should be reviewed to ensure more active involvement of implementing partners with high level representation. The role of the Gender in Development Division will remain that of facilitating implementation, monitoring and evaluation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Engage the implementing partners to increase their involvement in the implementation of the programme
[Added: 2012/01/24]
Finance and Economic Section 2011/07 Completed The first meeting with Implementing partners to consult them on their involvement in the implementation of the programme was done in 2011 and led to the process of signing MoUs in action 1.2 above. This is however an on-going activity and GIDD will continue to consult with implementing partners.
4. Recommendation: GIDD should ensure that immediate steps are taken towards absorbing the functions of the project staff in its permanent structures, either through the establishment of new positions or through a reorganization of the structure of the Division. This would be an important measure for the sustainability of the project activities beyond its expiry.
Management Response: [Added: 2012/01/24]

This is agreeable. Consultations will continue to be held with the Management Development Division, Public Service Management Division and Ministry of Finance and National Planning.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Finalise the Strategic Plan which includes the review of the organisational structure of Gender In Development Division to include the absorption of the functions of project staff in permanent positions
[Added: 2012/01/24] [Last Updated: 2017/11/01]
Office of the Permanent Secretary & Administration Unit 2011/08 Completed The Strategic Planwas finalised and the Gender in Development Division was restructured and upgraded to a Ministry. History
5. Recommendation: The project management structure should be reviewed taking account of the lessons learnt and specifically, ensuring that a revised structure facilitates more effective oversight of the project.
Management Response: [Added: 2012/01/24]

The current status of the programme management will continue under the supervision of the Permanent Secretary.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Review performance of the Heads of Section in implementing the activities under their respective charge.
[Added: 2012/01/24]
Permanent Secretary 2011/06 Completed The work plan has also been revised through this process to reflect responsibilities of Heads of Departments and activities have been reprioritised for the remaining period of the programme.
6. Recommendation: The project partners should assess GIDD?s capacity to manage CP funds with a view to transfer the responsibility for payments from the lead CP to GIDD. This had potential to enhance efficiency and to contribute to long-term sustainability of the project results.
Management Response: [Added: 2012/01/24]

This is agreeable. GIDD will work with the lead partner to ensure that the assessment is undertaken.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Write a letter to UNDP to engage consultants to assess GIDD?s capability to manage CP funds on advance modality
[Added: 2012/01/24] [Last Updated: 2017/11/01]
Economic and Finance Section 2011/07 Completed A HACT assessment was concluded prior to the commencement of implementation of programmes for the 2011-2015 Country Programme and CPAP. History
7. Recommendation: The important initiative of collecting gender statistics by district committees should be continued and the template should be reviewed at intervals to improve the quality and comprehensiveness of the data.
Management Response: [Added: 2012/01/24]

Agreed, GIDD will continue to update District Gender Profiles through District Gender Focal Point Persons and continue striving to improve the timeliness and quality of the reports.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Hold a consultative meeting with District Commissioners to ensure that the District Gender Focal Point Persons adhere to the directive by GIDD to collect and submit gender statistics on a regular interval.
[Added: 2012/01/24]
Information and Documentation Unit 2011/07 Completed This was done during the dissemination and launch of the Strategy for Engendering the Public Service
7.2 Review data collection template and create a linkage between national, provincial and district GFPs in order to have a more logical data flow system.
[Added: 2012/01/24] [Last Updated: 2017/11/01]
Information and Documentation Unit 2011/07 Completed The template was reviewed and integrated into a broader M&E framework for the Ministry which was developed with the support of the Joint Gender Support Programme. History
8. Recommendation: More guidance and matching resources should be provided to district gender committees to ensure that the committees add real value to the local strategies, plans and activities for gender equality.
Management Response: [Added: 2012/01/24]

GIDD will work through the District Commissioners office to mainstream gender into District Plans and continue building the capacity of the District Gender Committees.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
A meeting will be held with District Commissioners to enable them buy into the activities of the JGSP
[Added: 2012/01/24]
Economic and Finance Section 2011/07 Completed Meeting held with 72 District Commissioners or their representatives during the launch of the Strategy for engendering the public service.

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