provincial Government Strenghtening Programme (Solomon Islands)

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Evaluation Plan:
2011-2011, UNCDF
Evaluation Type:
Mid Term Project
Planned End Date:
03/2012
Completion Date:
02/2012
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
70,000

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Title provincial Government Strenghtening Programme (Solomon Islands)
Atlas Project Number:
Evaluation Plan: 2011-2011, UNCDF
Evaluation Type:Mid Term Project
Status:Completed
Completion Date:02/2012
Planned End Date: 03/2012
Management Response:Yes
Focus Area:
  • 1. Poverty and MDG
  • 2. Democratic Governance
Corporate Outcomes (UNDP Strategic Plan 2008-20013)
  • 1. Capacities of national and local institutions enhanced to scale up proven MDG acceleration interventions and to plan, monitor, report and evaluate the MDG progress in the context of related national development priorities
  • 2. Strengthened national capacities to integrate into the global economic system and to negotiate and manage traditional & emerging development finance for inclusive development
  • 3. National, regional and local levels of governance expand their capacities to reduce conflict and manage the equitable delivery of public services
  • 4. Legislatures, regional elected bodies, and local assemblies have strengthened institutional capacity, enabling them to represent their constituents more effectively
  • 5. Strengthened national, regional and local level capacity to mainstream gender equality and women's empowerment in government policies and institutions
Evaluation Budget(US $): 70,000
Source of Funding: project
Joint Programme:No
Mandatory Evaluation:No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Bernhard Weimer Team Leader
GEF Evaluation:No
Key Stakeholders:AUSAID, Government, UNDP
Location of Evaluation:Country Level
Countries: SOLOMON ISLANDS
Lessons
Findings
Recommendations
1 1. Review of log frame as well as budget quantities and to ensure component 3 and climate change are conceptualized and dovetailed with Components 1 and 2
2 2. Increased Capacities and improve systems at Local and National Level
3 3. Contribution to Improved Planning of Local Development
4 4. PCDF-Funded Investments to Contribute to Enhancing Opportunities for Socio-economic Development
5 5. Sustainability of the Programme in the medium and long term
6 Effectveness of implementation and management at national and local level
7 Effectveness of implementation and management at national and local level
1. Recommendation: 1. Review of log frame as well as budget quantities and to ensure component 3 and climate change are conceptualized and dovetailed with Components 1 and 2
Management Response:

The management asked phase II design team to incorporate the recommendation on the log frame, properly conceptualize LED and Climate Change.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Review the log frame and recalibrate budget quantities UNCDF/UNDP 2013/12 Completed Log frame re-designed for Phase II. Done and integrated in the final draft of the ProDoc for Phase II.
1.2 Conceptualize local economic development UNDP/UNCDF 2013/12 Completed Done. Included in the final draft of the ProDoc for Phase II.
1.3.Proper conceptualization of climate change and make environment a stronger component UNCDF/UNDP 2013/12 Completed Done. Incorporated into LoCAL design.
2. Recommendation: 2. Increased Capacities and improve systems at Local and National Level
Management Response:

Management responded by ensuring all provincial advisor positions are filled to provide on-the-job training, incorporated revenue mobilization strategy design into the AWP of 2013 and all vacant posts are being filled by the Ministry.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1. Focus on on-the-job-training to complement capacity building MPGIS/PGSP/UNDP/UNCDF 2013/12 Completed Advisors provided to all 9 provinces carrying on-the-job training. Done. Activity results achieved in PGSP phase I.
2.2.improved local revenue administration MPGIS/PGSP 2013/12 Completed Incorporated into PGSP AWP. Studies and designing a strategy starts in September 2013.Done. Study on revenue collection completed during PGSP I.
2.3 To provide sufficient staffing to provincial administration and ensure posts are filled and maintained MPGIS/SIG/MPS 2012/12 Completed Done. All positions filled during PGSP I.
3. Recommendation: 3. Contribution to Improved Planning of Local Development
Management Response:

management responded by budgeting for ward profiling and development of strategic plans in all provinces, seeking Cabinet endorsement of participatory planning framework for enhanced citizen participation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Institutionalization of Planning Systems at PG level MPGIS/PGSP 2012/12 Completed Done. Planning committees already formed. Cabinet approved participatory planning framework to institutionalize planning systems at PG level
3.2 involve Communities in planning through participatory planning processes MPGIS/PGSP 2012/12 Completed Done. Coordination between MPGIS/PGSP, RDP and MRD established. MPGIS/PGSP coordinating with RDP and MRD to implement Cabinet approved planning framework
3.3. Take a medium term perspective to provincial strategic planning in coordination with stake holders MPGIS/PGSP 2012/12 Completed Done in the six targeted provinces. Nationwide ward profiling and development of five year strategic plans have commenced in 6 provinces.
4. Recommendation: 4. PCDF-Funded Investments to Contribute to Enhancing Opportunities for Socio-economic Development
Management Response:

The project Steering Committee implemented the recommendations through the revised budget of 2012 and 2013.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 PCDF Operational Manual to be updated to put more emphasis on performance criteria UNCDF/MPGIS 2012/12 Completed Done. Revision of PCDF Operational Manual completed in June 2012.
4.2 Encourage more investments in LED UNCDF/MPGIS 2012/12 Completed Done. More LED projects being implemented (e.g. the completion of a footbridge strengthened the economic activities of some local communities).
4.3Put more emphasis on revenue collections, maintenance and Internal controls UNCDF/UNDP/MPGIS/PGSP 2012/12 Completed Done. Operational Manual revised, Internal auditor employed, Local revenue generation increased by 27% in 2012 over 2011 figures. Revised Operational Manual put more emphasis on revenue collection, maintenance budgeted, Internal audit unit created by MPGIS
5. Recommendation: 5. Sustainability of the Programme in the medium and long term
Management Response:

PGs have been urged to budget for maintenance cost, give incentives for revenue collection through performance measures of PCDF. HR Specialist was hired to look at the HR situation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Gradually capacitate PGs in revenue collections UNDP/UNCDF/MPGIS 2012/12 Completed Done. Local revenue generation increased by 27% in 2012 over 2011 figures.
5.2 Introduce a mandatory percentage for maintenance of infrastructure in the annual budgets with target of 10% MPGIS/PGSP 2013/12 Completed Done. By the end of PGSP I 5% of provinces recurrent budget is allocated to maintenance. Provinces have budgeted 5% of their recurrent budgets for maintenance of infrastructures
5.3 Provide TA to MPGIS to elaborate on HR policy for PGs aimed at stabilizing HR situation. UNCD/PGSP 2012/12 Completed Done. TA hire and report on HR policy being implemented.
6. Recommendation: Effectveness of implementation and management at national and local level
Management Response:

The Steering responded by combining the positions of CTA and Finance Specialist for financial reasons, monitoring has been stepped up and M&E officers appointed by the Ministry. Retainer consultant hire to formulate a simplified M&E framework.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 confirm Acting CTA as CTA, and recruit international Finance Advisor and a Programme Associate UNCDF 2012/12 No Longer Applicable N/A. The CTA Acting will remain until project closure.
6.2 Concede a strong role of MPGIS leadership in the recruitment and performance evaluation of national and international staff UNCDF/UNDP 2012/12 Completed Done. MPGIS leadership was part of the recruitment team for the new project staff.
6.3 Re- assess MPGIS and introduce HACT UNDP/MPGIS 2013/12 No Longer Applicable N/A: after various delays HACT has not been introduced due to MPGIS decision during project implementation.
6.4 Set up simplified and effective monitoring framework and include provincial context in M&E MPGIS/UNDP 2012/12 Completed Done. CPOs and Advisors producing field monitoring reports; MPGIS M&E officers were recruited and trained.
7. Recommendation: Effectveness of implementation and management at national and local level
Management Response:

The management responded by consolidating partnership and involving partners in AWP discussions, negotiations for funding and incorporating climate change as a thematic area of phase II

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Consolidate partnership with stakeholders PGSP/MPGIS/UNCDF/UNDP 2012/12 Completed Done. Coordination with all stakeholders on transition programme established.
7.2 Timely negotiate funding support for phase II with EU and Ausaid/RAMSI PGSP/MPGIS/UNCDF/UNDP 2013/12 Completed Done. Several coordination meetings with EU, Ausaid/RAMSI conducted.
7.3 Explore possibilities for diversification of partnership PGSP/MPGIS/UNCDF/UNDP 2013/12 Completed Climate change through LoCAL modality has been designed. LoCAL climate change project will be implemented as a standalone programme through provincial capital development fund.

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