Regional Risk Reduction Initiative (R3I)

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Evaluation Plan:
2012-2016, Barbados
Evaluation Type:
Final Project
Planned End Date:
03/2013
Completion Date:
12/2012
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
150,000

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Title Regional Risk Reduction Initiative (R3I)
Atlas Project Number: 00064135
Evaluation Plan: 2012-2016, Barbados
Evaluation Type: Final Project
Status: Completed
Completion Date: 12/2012
Planned End Date: 03/2013
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
Evaluation Budget(US $): 150,000
Source of Funding: Project Budget
Joint Programme: No
Joint Evaluation: Yes
  • Joint with UNDP & European Commission
Evaluation Team members:
Name Title Email Nationality
AGRICO&Associates agrico@candw.lc
GEF Evaluation: No
Key Stakeholders: Ministry of Disaster Management, other Project board members (CMO; DFID; regional authorizing office
Countries: BARBADOS
Lessons
Findings
Recommendations
1 The project has developed the potential to track and report on information that could form an important part of the dialogue on climate change at a world level, not just for the Caribbean but for all small island communities.
2 The project set up a structure and number of forums where international experts and national and regional stakeholders could meet discuss these issues. There could be tangible long term advantages to pursuing this activity and keeping these issues in the public eye.
3 There are many lessons to learn from R3I and these lessons should be incorporated into any regional project on disaster management in the Caribbean. The Disaster Risk Reduction Project that is presently being designed by the CDB and CDEMA will be well placed to review the experiences of R3I.
4 It is important to filter the request of countries participating in projects like R3I very carefully to ensure that interventions are consistent with capacities, priorities and national needs
5 It is important for regional projects to ensure that national expectations are consistent with only what the project can deliver within the stated time and budget allocation. Dissatisfaction usually results when expectations far exceed what the project can deliver and will also impact on the sustainability of the project outputs at the national level.
6 Regional projects must be designed to allow for exchanges of experiences, lessons learned and to source and provide technical assistance to other countries and regional projects. In addition, all attempts should be made to ensure that there are synergies between national and regional projects and conflicting overlaps are minimized.
7 Regional projects need to ensure that expertise in the management and coordination of complex projects can be retained in the region by ensuring that an external project coordinator is understudied by a regional person.
8 It is recommended that the UNDP discuss with the CARICOM Secretariat, the Caribbean Community Climate Change Centre or another appropriate agency the possibility of storing the valuable technical information , including specifications for equipment, terms of references for contractors, etc. produced during this project so that it can be easily accessed in the Caribbean.
1. Recommendation: The project has developed the potential to track and report on information that could form an important part of the dialogue on climate change at a world level, not just for the Caribbean but for all small island communities.
Management Response: [Added: 2013/07/11]

This recommendation is noted. Some of the project outputs have a high value in the dialogue on Climate change, namely: - The capacity to record disaster occurrences on document management system and geo-portal (output 1 ? lot 1 ? phase 5). It is indeed important to keep track of events in order to evaluate their correlation with climate change. - The data acquisition (Anguilla aerial survey; Virgin island topographic and bathymetric surveys), also constitutes an important benchmark recording the situation at the time of the project. - The storm surge modeling in the Virgin Island has also considered climate change scenarios from which the impact of climate change can be estimated.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Sustain efforts on information tracking through other disaster risk reduction project (for instance ERC)
[Added: 2013/07/11]
Disaster risk reduction No due date No deadline established
Continue to share R3i experience with UNDP Environment unit for complementarity of action
[Added: 2013/07/11]
Disaster Risk reduction and environment No due date No deadline established
2. Recommendation: The project set up a structure and number of forums where international experts and national and regional stakeholders could meet discuss these issues. There could be tangible long term advantages to pursuing this activity and keeping these issues in the public eye.
Management Response: [Added: 2013/07/11]

UNDP will continue to organize forums which bring about change due to their highly informative, targeted and action oriented nature. However there is a challenge in sustaining forums involving OCTs, since these countries are often left out of funding from many regional initiatives and projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To address this recommendation with European Union & DFID
[Added: 2013/07/11]
UNDP Resident representative Disaster risk reduction 2013/08 Overdue-Not Initiated
continue involving experts in forum on the example of R3i
[Added: 2013/07/11]
UNDP Barbados & OECS No due date No deadline established
3. Recommendation: There are many lessons to learn from R3I and these lessons should be incorporated into any regional project on disaster management in the Caribbean. The Disaster Risk Reduction Project that is presently being designed by the CDB and CDEMA will be well placed to review the experiences of R3I.
Management Response: [Added: 2013/07/11]

UNDP will continue sharing lessons learned from this project, noting the emphasis on future Caribbean regional disaster management project, such as the future EU funding project designed by CDB and CDEMA

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Address this recommendation with European Union & CDB
[Added: 2013/07/11]
UNDP Resident representative Disaster risk reduction 2013/06 Overdue-Initiated
4. Recommendation: It is important to filter the request of countries participating in projects like R3I very carefully to ensure that interventions are consistent with capacities, priorities and national needs
Management Response: [Added: 2013/07/11]

It was indeed observed during the R3i project that countries had expectations which were going beyond the scope of the project. Additionally some expectations were indeed inconsistent with countries capacities. It is believed that R3i filtered effectively countries wishes to keep only the ones with a real sustainability potential. In particular, a high focus was made on capacity building. UNDP will implement this recommendation by using R3i as an example and by providing greater clarity on future project?s limitations from the onset.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
provide clarity on projects limitation
[Added: 2013/07/11]
All UNDP units No due date No deadline established
sharing R3i lessons on how to address unsustainable wishes through capacity building?
[Added: 2013/07/11]
Disaster risk reduction No due date No deadline established
5. Recommendation: It is important for regional projects to ensure that national expectations are consistent with only what the project can deliver within the stated time and budget allocation. Dissatisfaction usually results when expectations far exceed what the project can deliver and will also impact on the sustainability of the project outputs at the national level.
Management Response: [Added: 2013/07/11]

As explained in the answer to recommendation 4, expectations can only be made reasonable with providing greater clarity on project?s limitations. Capacity building is often necessary to provide stakeholders with a clear understanding of the steps required to reach their goal. At the project?s end, stakeholders may have achieved only a few steps, but are put on the right way forward. Regional projects are usually not formulated at a level of detail which leaves no room for interpretation on project?s output at national level. There are 2 reasons to this: - The detailed capacity assessment at national level is often costly and time consuming. Hence it is scheduled within the implementation of the project itself. - Designing a regional project as a mere aggregation of national activities would prevent the capture of synergies which appear at a regional level. For instance some countries had a more precise idea of their own needs by looking at the examples from other countries.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
sharing R3i lessons on ?how to address unsustainable expectation through capacity building? (same as action 4.1) with a specific attention brought to assess initial capacities.
[Added: 2013/07/11]
Disaster risk reduction 2013/06 Completed
6. Recommendation: Regional projects must be designed to allow for exchanges of experiences, lessons learned and to source and provide technical assistance to other countries and regional projects. In addition, all attempts should be made to ensure that there are synergies between national and regional projects and conflicting overlaps are minimized.
Management Response: [Added: 2013/07/11]

This point is fully accepted. Like R3i, regional projects should be considered as a platform of exchange, and shall be governed through a structure base on national stakeholders (in the case of R3i with national focal points) in order to ensure cohesion at national level. It is also the case that national stakeholders should take some responsibility for realizing the synergies between initiatives.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
sharing R3i lessons learned.
[Added: 2013/07/11]
Disaster risk reduction 2013/06 Completed
7. Recommendation: Regional projects need to ensure that expertise in the management and coordination of complex projects can be retained in the region by ensuring that an external project coordinator is understudied by a regional person.
Management Response: [Added: 2013/07/11]

This point is accepted. It is to be noted that whereas the recruitment process resulted in a Project Coordinator who came from outside the Caribbean, the R3i project officer, was a citizen from the region. It was also seen that there was considerable sharing of expertise and responsibilities within the team and also with national stakeholders, ensuring that the lesson and experiences of the project were retained within the Caribbean

Key Actions:

Key Action Responsible DueDate Status Comments Documents
sharing R3i lessons learned
[Added: 2013/07/11]
Disaster risk reduction 2013/06 Completed
8. Recommendation: It is recommended that the UNDP discuss with the CARICOM Secretariat, the Caribbean Community Climate Change Centre or another appropriate agency the possibility of storing the valuable technical information , including specifications for equipment, terms of references for contractors, etc. produced during this project so that it can be easily accessed in the Caribbean.
Management Response: [Added: 2013/07/11]

All information produced under the project is available on demand to UNDP, according to UNDP policy of transparency and accountability. A higher dissemination level is made by sending digital copies of the project?s compendium to regional institutions such as CDEMA. UNDP will act upon this recommendation by encouraging individuals and organizations to further share R3i experience and valuable technical documentation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
send R3i digital compendium to regional institution
[Added: 2013/07/11]
Disaster risk reduction 2013/06 Overdue-Initiated
to speak with regional institutions to encourage further dissemination
[Added: 2013/07/11]
Disaster risk reduction 2013/06 Overdue-Initiated

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