Making Aceh Safer Through Disaster Risk Reduction in Development (DRR-A) Project Evaluation

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Evaluation Plan:
2011-2015, Indonesia
Evaluation Type:
Final Project
Planned End Date:
01/2013
Completion Date:
03/2013
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
15,000

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Title Making Aceh Safer Through Disaster Risk Reduction in Development (DRR-A) Project Evaluation
Atlas Project Number:
Evaluation Plan: 2011-2015, Indonesia
Evaluation Type: Final Project
Status: Completed
Completion Date: 03/2013
Planned End Date: 01/2013
Management Response: Yes
Focus Area:
  • 1. Crisis Prevention & Recovery
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. National and local institutions have the capacities to reduce the impact of disasters, especially climate change related disasters, on vulnerable communities
Evaluation Budget(US $): 15,000
Source of Funding: DRR-A Project
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Akbar Meirio Independet evalautor
GEF Evaluation: No
Key Stakeholders:
Countries: INDONESIA
Lessons
Findings
Recommendations
1 Recommendation 1. Disseminate the knowledge products resulting from DRR-A, such as the modules, guidelines, manuals, lessons learned papers, to wider DRR proponents in Aceh and Indonesia, including international and local NGOs, CSOs, and academic institutions to provide opportunities for them to further utilize the knowledge products to develop better DRR implementation in Aceh and Indonesia. This dissemination could take place in many forms, such as seminars, direct distribution to the organizations, and distribution to public libraries.
2 Recommendation 2. Recommend the involvement of three important Ministries/Agencies: Kemdagri, BAPPENAS and BNPB, in the structure of the Project Board in future UNDP projects in DRR, with the consent of the Government of Indonesia.
3 Recommendation 3. Conduct an internal evaluation to identify factors causing delays in the process of fund transfers, procurement and recruitment; and develop a strategy with techniques and procedures to mitigate these factors in the future.
1. Recommendation: Recommendation 1. Disseminate the knowledge products resulting from DRR-A, such as the modules, guidelines, manuals, lessons learned papers, to wider DRR proponents in Aceh and Indonesia, including international and local NGOs, CSOs, and academic institutions to provide opportunities for them to further utilize the knowledge products to develop better DRR implementation in Aceh and Indonesia. This dissemination could take place in many forms, such as seminars, direct distribution to the organizations, and distribution to public libraries.
Management Response: [Added: 2013/03/18] [Last Updated: 2013/03/24]

This is good and in line with normal practices of all project implemented in DRR cluster

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. The four lesson learned documents from DRR-A project were printed, duplicated and sent to Aceh Government (BPBA) via postal mail. 2. We provided sufficient copies of documents to BPBA and asked the agency to distribute to relevant stakeholders and district level BPBD. The lesson learned documents were also displayed and distributed during MDF International event.
[Added: 2013/03/24]
DRR Programme CPRU 2012/12 Completed
2. Recommendation: Recommendation 2. Recommend the involvement of three important Ministries/Agencies: Kemdagri, BAPPENAS and BNPB, in the structure of the Project Board in future UNDP projects in DRR, with the consent of the Government of Indonesia.
Management Response: [Added: 2013/03/18] [Last Updated: 2013/03/24]

This is normal practice and works well for national level project such as SC-DRR. The DRR-A project has a unique arrangement where almost all activities were implemented at Provincial level. These three line ministries were in fact sitting at steering committee level where the project board is established at provincial level chaired by Regional Secretary with delegated authority from Kemdgari as implementing partner.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The new design of SC-DRR Phase II project is designed with BNPB, Bappenas and Kemdagri as project board member. In the future all sub-national level DRR project will be hosted under this new project.
[Added: 2013/03/24]
DRR Programme CPRU 2012/07 Completed
3. Recommendation: Recommendation 3. Conduct an internal evaluation to identify factors causing delays in the process of fund transfers, procurement and recruitment; and develop a strategy with techniques and procedures to mitigate these factors in the future.
Management Response: [Added: 2013/03/18] [Last Updated: 2013/03/24]

1. The delay of fund transfer especially using government system (DIPA) was due to limited understanding from the IP and UNDP to the new government regulation on foreign grant (PP 10/2011). It took time to understand and translating it into practices with no clear guidance or direction from MoF while we want to comply with government financial system. 2. The slow business process will be improved with better and streamlined business process of UNDP and stronger project management team

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Over the time through PMEU an understanding on new regulation is improved. In the future this should be factor and identified as risk on project design 2. Recruit stronger and highly qualified project management personnel
[Added: 2013/03/24] [Last Updated: 2018/12/06]
CPRU and PMEU 2016/03 Completed 1. The key actions has been taken into account in future project design, especially in relevant to disaster projects. 2. Stronger and qualified management personnel had been conducted to support the achievement of project outputs and outcomes. History

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