Review of Rapid Capacity Placement Initiative (RCPI)

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Evaluation Plan:
2012-2016, South Sudan
Evaluation Type:
Mid Term Project
Planned End Date:
08/2012
Completion Date:
08/2012
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
40,000

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Title Review of Rapid Capacity Placement Initiative (RCPI)
Atlas Project Number: 000N/A
Evaluation Plan: 2012-2016, South Sudan
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 08/2012
Planned End Date: 08/2012
Management Response: Yes
Focus Area:
  • 1. Poverty and MDG
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Capacities of national and local institutions enhanced to scale up proven MDG acceleration interventions and to plan, monitor, report and evaluate the MDG progress in the context of related national development priorities
Evaluation Budget(US $): 40,000
Source of Funding: Project
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Rajan Soni Lead Consultant rajansoni@btinternet.com
Nyende Magidu Consultant nyende.magidu@undp.org UGANDA
GEF Evaluation: No
Key Stakeholders: 10 State Ministries of Finance and Economic Planning
Countries: SOUTH SUDAN
Comments: The RCPI is not a typical project. It is an initiative that through which International UNVs were attached to various projects operating at state level.
Lessons
Findings
Recommendations
1 UNDP needs to re-engineer the system by which it recruits UNVs generally and in particular for Rapid Response facilities such as RCPI. Among other reforms, it needs to advertise UNV vacancies dynamically on the Internet, on the regular UNDP employment opportunities website or via a dedicated UNV website. There are compelling reasons for this: it is consistent with a Rapid Response facility; it will allow for better self-selection by potential candidates to reduce the subsequent transaction costs of selection; it will be using a medium contingent with the times and the professional habits of the age group that make up the bulk of the UNVs (30-50)
2 RCPI needs to be seen as parallel UNV fast stream by UNDP South Sudan (running alongside general UNV recruitment) and the UNV Programme Office should be strengthened with additional administrative support
3 We recommend that the UNV Programme Office seeks advice from UNV HQ on ways of improving the understanding and recording of causes of early departures and that this issue be considered transparently in the next iteration of the performance management system of RCPI
4 The issue of finalizing a MoU with UNMIS to cover medical care for all RCPI volunteers should be resolved prior to the mobilization of RCPI 2. Among other implications, it should be pointed out to UN HQ that not having this provision in place is instrumental in constraining recruitment of women TA.
5 Women UNVs should be preferentially posted to States where the prevailing living conditions are relatively safer.
6 UNDP should advertise in media that reaches the professional communities in the geographical areas from which the majority of successfully deployed UNVs come i.e. from Sub Saharan Africa and South Asia.
7 A more even distribution of projects across the thematic policy areas within the UNDP Office in Juba to enable improved technical and management oversight. This reorganization should be aligned with the conceptual framework in the new UNDP Country Policy, the Government?s National Development Plan and themed common threads from State Development Plans.
8 RCPI 2 should have a tighter schedule of monitoring field visits. A visit to a state should be of a week?s duration, and each state should be visited once every 4 months
9 That in the budget for RCPI 2, an allocation of 1%-1.5% of the unit costs (say $1,000 to $1,800) is attached to each UNV placement to cover the purchase of project related equipment (e.g. office printer, digital camera, copier). The decision on the use of these funds would be taken by consensus, involving three parties: the UNV in post, the appropriate government supervising officer and the UNDP project manager covering that deployment.
10 The inclusion of national UNVs as an integral component of the RCPI should be reviewed fundamentally before inclusion in RCPI 2
1. Recommendation: UNDP needs to re-engineer the system by which it recruits UNVs generally and in particular for Rapid Response facilities such as RCPI. Among other reforms, it needs to advertise UNV vacancies dynamically on the Internet, on the regular UNDP employment opportunities website or via a dedicated UNV website. There are compelling reasons for this: it is consistent with a Rapid Response facility; it will allow for better self-selection by potential candidates to reduce the subsequent transaction costs of selection; it will be using a medium contingent with the times and the professional habits of the age group that make up the bulk of the UNVs (30-50)
Management Response: [Added: 2013/02/21]

UNV South Sudan are in agreement with this recommendation and will liaise with UNV HQ to explore possibilities to increase the efficiency of the recruitement process

Key Actions:

2. Recommendation: RCPI needs to be seen as parallel UNV fast stream by UNDP South Sudan (running alongside general UNV recruitment) and the UNV Programme Office should be strengthened with additional administrative support
Management Response: [Added: 2013/02/21]

The Country Office is in agreement with the recommendation and will strengthen the UNV office to enable it provide effective and efficient support to the RCPI.

Key Actions:

3. Recommendation: We recommend that the UNV Programme Office seeks advice from UNV HQ on ways of improving the understanding and recording of causes of early departures and that this issue be considered transparently in the next iteration of the performance management system of RCPI
Management Response: [Added: 2013/02/21]

The Country Office agrees with the recommendaiton.The process of exit interview strategy has been started. The UNV Office in Juba will work with the UNV HQ to improve understanding and recording of causes of departure.

Key Actions:

4. Recommendation: The issue of finalizing a MoU with UNMIS to cover medical care for all RCPI volunteers should be resolved prior to the mobilization of RCPI 2. Among other implications, it should be pointed out to UN HQ that not having this provision in place is instrumental in constraining recruitment of women TA.
Management Response: [Added: 2013/02/21]

The Country Office management is committed to provide the best support to the staff in the field. The management will continue to work with UNMISS to sign the MoU as soon as possible. The process is at an advanced stage at the moment.

Key Actions:

5. Recommendation: Women UNVs should be preferentially posted to States where the prevailing living conditions are relatively safer.
Management Response: [Added: 2013/02/21]

The Country Office is working hard to ensure all states have adequate and livable facility. In the short term, the UNV Office, Field Support Team and the Field Security Specialist will jointly determine the status of facilities in each state. This would inform future deployments.

Key Actions:

6. Recommendation: UNDP should advertise in media that reaches the professional communities in the geographical areas from which the majority of successfully deployed UNVs come i.e. from Sub Saharan Africa and South Asia.
Management Response: [Added: 2013/02/21]

Recruitment from the region is a strategy adopted by the Phase I Rapid Capacity Placement Initiative because of the familiarity of the professionals coming from the region with the context of South Sudan. The Country Office remains committed to diversity and professionalism in its recruitment process.

Key Actions:

7. Recommendation: A more even distribution of projects across the thematic policy areas within the UNDP Office in Juba to enable improved technical and management oversight. This reorganization should be aligned with the conceptual framework in the new UNDP Country Policy, the Government?s National Development Plan and themed common threads from State Development Plans.
Management Response: [Added: 2013/02/21]

Projects are placed in the relevant thematic policy areas for conceptual and management reasons. Going forward, the Country Office will ensure that there is the necessary capacity to provide an effective management and oversight to projects under each of the thematic areas. Even distribution of projects might not be pratically achieved at all times.

Key Actions:

8. Recommendation: RCPI 2 should have a tighter schedule of monitoring field visits. A visit to a state should be of a week?s duration, and each state should be visited once every 4 months
Management Response: [Added: 2013/02/21]

The Country Office agrees with the recommendation. We have made sure that there is a provision for an M&E capacity in the Phase 2 RCPI project design. Also, the Country Office would make sure that sufficient numbers of days are allocated during monitoring visits to the field to allow thorough review of project progress. This will also be part of the office?s internal M&E framework.

Key Actions:

9. Recommendation: That in the budget for RCPI 2, an allocation of 1%-1.5% of the unit costs (say $1,000 to $1,800) is attached to each UNV placement to cover the purchase of project related equipment (e.g. office printer, digital camera, copier). The decision on the use of these funds would be taken by consensus, involving three parties: the UNV in post, the appropriate government supervising officer and the UNDP project manager covering that deployment.
Management Response: [Added: 2013/02/21]

The Country Office agrees that there should be sufficient resource allocation to ensure that the UNV have the necessary equipments to deliver on their responsibilities. The management will factor in equipment and supplies necessary for the effective functioning into budgets.

Key Actions:

10. Recommendation: The inclusion of national UNVs as an integral component of the RCPI should be reviewed fundamentally before inclusion in RCPI 2
Management Response: [Added: 2013/02/21]

The Country Office notes the recommendation and will make further review on how to best use the National UNV Modality in the future.

Key Actions:

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