Strengthening Resilience of Coastal Communities in Cook Islands (SRIC) - MTE

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Evaluation Plan:
2013-2017, Samoa
Evaluation Type:
Final Project
Planned End Date:
03/2016
Completion Date:
01/2016
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
25,000

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Title Strengthening Resilience of Coastal Communities in Cook Islands (SRIC) - MTE
Atlas Project Number:
Evaluation Plan: 2013-2017, Samoa
Evaluation Type: Final Project
Status: Completed
Completion Date: 01/2016
Planned End Date: 03/2016
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 5.4. Preparedness systems in place to effectively address the consequences of and response to natural hazards (e.g. geo-physical and climate related) and man-made crisis at all levels of government and community
Evaluation Budget(US $): 25,000
Source of Funding:
Evaluation Expenditure(US $): 10,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Guido Corno Mr
GEF Evaluation: Yes
GEF Project Title: Strengthening the Resilience of our Islands and our Communities to Climate Change (SRIC â?? CC)
Evaluation Type: Terminal Evaluation
Focal Area: Climate Change
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: AF
PIMS Number: 4569
Key Stakeholders: GoCI, GoS, CSOs, CBOs, NGOs
Countries: SAMOA
Lessons
Findings
Recommendations
1

Evaluation recommendation A.1 Support/Lead the mainstreaming of Climate Change adaptation in key development frameworks of the Cook Islands (Agriculture, Water, Infrastructure & Tourism)

2

Evaluation recommendation A.2 Support/Lead the development of at least 2 islands climate change policy for the water & agriculture sectors- suggested Islands are Mangaia & Atiu

3

Evaluation recommendation A.3 Support/Lead the integration of the climate change dimension into current DRR policies at national and Island level.

4

Evaluation recommendation B.1 Provide more regular trainings (i.e. modules, curricula/every quarter) to various government, district and community stakeholders in relation to CC vulnerability assessments, adaptation measures and planning in Pa Enua (by selecting a core target and trusted groups of individuals)

5

Evaluation recommendation B.2 Provide regular technical trainings (2/year for each Pa Enua) for CCA agriculture and water management activities in relation to planned activities under Outcome 3, including monitoring, evaluation, and reporting training for such activities

6

Evaluation recommendation B.3 Conduct at least 1 workshop/ each Pa Enua before June 2017 regarding;

  1. CC vulnerability mapping & training at national and provincial level under component 2, and

The vulnerability assessment method for local communities.

7

Evaluation recommendation C.1 Review & strengthen the programme M&E procedures (i.e. increase in M&E frequency, data systematization, evaluation) as well as the subsequent communication channels to beneficiaries regarding the progress of programme activities based on each M&E results.

8

Evaluation recommendation C.2 Conduct field assessment to determine the impact of the proposed climate change adaptation activities (I.e. quantity of water available/household during drought period, predicted changes in vegetable production, changes in fishing catchment) on community resilience and livelihoods.

9

Evaluation recommendation C.3 Increase visibility of project demonstration sites (sign, brief explanation kits, boards at implementation sites), strengthening stakeholder involvement in current activities (for example, the farming project in Mangaia which are at a risk of suffering from poor stakeholder involvement during the initial critical phase, the water project in Aitu to ensure good maintenance of equipment). This links to all Outcomes of the project as well in terms of branding and visibility

10

Evaluation recommendation D.1 Develop a communication plan for various project components and stakeholders to be implemented starting in Q3 - 2016

11

Evaluation recommendation D.2 Ensure integration of ALL outcome lessons-learnt in ONE project best practice document to be presented and discussed with key stakeholders at the central level, during island councils in the Pa Enua and published on the website.

12

Evaluation recommendation D.3 If budget allows and in coordination with local authorities, establish at least 2 educational site or centers (1 in the southern & 1 in the northern group) regarding various CCA techniques, vulnerability risks & adaptation management

13

Evaluation recommendation E.1 Send a formal request to the AF requesting the programme extension of additional 12 months in order to meet the initial programme targets (and those revised here), and to achieve the programme development impact goals in terms of climate change

14

Evaluation recommendation E.2 Develop a more detailed climate change adaptation criteria for reviewing and approving project proposals, to ensure that the proposed activities are aligned to the IPCC definition (and associated operalization) of CCA and resilience.

15

Evaluation recommendation E.3 Increase technical exchanges and partnerships with current and planned projects addressing climate change in CI (i.e. Ridge to Reef project, Reinstitution of PSC).

16

Evaluation recommendation F.1 Develop and agree on roles & responsibilities on hand-over M&E activities to support current & future CCA in the Pa Enua from 2017 onwards

17

Evaluation recommendation F.2 Develop and provide user-friendly, simple and technical manuals/ methodology for communities, local representatives at demonstration sites to monitor current activities & replicate where ever possible similar CCA

1. Recommendation:

Evaluation recommendation A.1 Support/Lead the mainstreaming of Climate Change adaptation in key development frameworks of the Cook Islands (Agriculture, Water, Infrastructure & Tourism)

Management Response: [Added: 2016/12/22]

Management response: Agree in principal with the recommendation. This is linked to many of the actions proposed in the NAP for DRM & CCA.   Implement the recommendations of the Lin and Akairo reports.  National Policy on Climate Change (Akairo) and Implementation Plan of the Naitonal Policy on Climate Change (Daniel Lin) was supported through SRIC-CC.  The plan indicates sector level mainstreaming of CC in 11 sectors in Cook Islands. Also the new revised JNAP that is currently being developed and supported by SRIC-CC will take this into consideration. The National Sustainable Development Plan (NSDP) was also recently revised and launched in June 2016 and it takes into account the CCA mainstreaming to all sectors in government.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Follow the recommendations of Lin and Akairo reports
[Added: 2016/12/22]
PMU-SRIC 2016/05 Completed
Review JNAP and Community Plans for the Pa Enua
[Added: 2016/12/22]
PMU-SRIC 2016/05 Completed Director of Pa Enua Governance is undertaking this task in accordance with their mandate (JNAP review).
2. Recommendation:

Evaluation recommendation A.2 Support/Lead the development of at least 2 islands climate change policy for the water & agriculture sectors- suggested Islands are Mangaia & Atiu

Management Response: [Added: 2016/12/22]

Management response: Agree in principal with this recommendation. The project is in the process of developing each CSDP in the Pa Enua. These will link to all relevant national documents (National CC and DRM Policy/ JNAP/ NSDP). There is a strong need to link closely with all existing documents that cover these areas to some extent such as the drought response plan and the islands DRM/CCA and community sustainable development plans before we lodge head on into developing another policy. The CSDP’s do carry a component of Agriculture and Tourism with CC consideration put into these sectors. 

Also note that research through completed vulnerability and adaptation assessment is part of the CSDP development process. V&A’s are already completed for some Pa Enua. The development of the water and agriculture adaptation policy for Atiu and Mangaia will be included during the development of their CSDP.

This is linked to the activities in Output 1.1 and Output 1.2.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Develop each CSDP in the Pa Enua.
[Added: 2016/12/22]
PMU-SRIC 2016/05 Completed Community plans have been completed in 8 Pa Enuas
3. Recommendation:

Evaluation recommendation A.3 Support/Lead the integration of the climate change dimension into current DRR policies at national and Island level.

Management Response: [Added: 2016/12/22]

Management response: Agree with the recommendation. The Akairo document (Climate and Disaster Compatible Development Policy) was developed by SRIC-CC in 2013. This is a national document that merged the two areas. In addition, a TA was recruited by Emergency Management Cook Islands to develop the National DRM Plan. The plan will take into account the contents of the national policy.

 

The JNAP is also a plan that addresses both DRM and CC and lists all the activities in these two areas.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
. Review the JNAP and Akairo document.
[Added: 2016/12/22]
PMU-SRIC 2016/06 Completed The CSDP development process will meet some of the activities listed here.
4. Recommendation:

Evaluation recommendation B.1 Provide more regular trainings (i.e. modules, curricula/every quarter) to various government, district and community stakeholders in relation to CC vulnerability assessments, adaptation measures and planning in Pa Enua (by selecting a core target and trusted groups of individuals)

Management Response: [Added: 2016/12/22]

Management response: Review training needs document and develop a training schedule, building up on the already planned trainings, catering to all the stakeholders and key players at the different levels every quarter for climate and disaster risk assessment and management and the target groups involving both men and women.

Training needs have been identified in the "training needs assessment" carried out by Matt McIntyre under SRIC.  Based on assessment recommendation, appropriate levels and content of training is being identified for each Pa Enua and sector stakeholders and planned for implementation in 2016 – 17. This area is an ongoing development. Another project here, the EU-PACVET project will identify competencies and benchmarks and address these needs.

 This recommendation is linked to the activities under Output 2.2

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Review & adopt the recommendations from Matt McIntyre on training needs assessment report
[Added: 2016/12/22]
SRICC Project Team 2016/06 Completed Also other projects such as the EU/GIZ-PAC TVET are also involved in this area. The SRIC is on the committee for this project.
5. Recommendation:

Evaluation recommendation B.2 Provide regular technical trainings (2/year for each Pa Enua) for CCA agriculture and water management activities in relation to planned activities under Outcome 3, including monitoring, evaluation, and reporting training for such activities

Management Response: [Added: 2016/12/22]

Management response: Schedule two technical trainings for 2016 & 2017 in each Pa Enua for CCA agriculture and water management activities that links to Outcome 3 targets.

 There are two local TAs former employers of FAO – Makiroa Beniamina and the secretary of the Ministry of Agriculture -Matt Purea that are involved in the SRIC agriculture projects. Agriculture training is a hand on training through the projects and thes two have been providing this area of expertise. In the Pa Enua, this area was also identified as a priority area for technical expertise in the Mangaia (MGLAI), Manihiki  (Hydroponics) & Atiu (vegetable garden) projects.

 This links to the planned activities under Output 2.2.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
. Update the training work plan to include the technical training each year
[Added: 2016/12/22]
PMU-SRIC 2016/05 Completed On the ground training has been done with the projects in the Pa Enua
6. Recommendation:

Evaluation recommendation B.3 Conduct at least 1 workshop/ each Pa Enua before June 2017 regarding;

  1. CC vulnerability mapping & training at national and provincial level under component 2, and

The vulnerability assessment method for local communities.

Management Response: [Added: 2016/12/22]

Management response: Agree with the recommendation.

 This is part of the V&A work planned in the 3rd National Communications (3NC) project. The 3rd NC is now in progress. In addition, This work will be completed through the P3D model workshop in partnership with NES and MNRE (of Samoa)

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.Construct the P3D model and carry out the workshop on P3D Modelling
[Added: 2016/12/22]
PMU-SRIC 2016/06 Completed The P3D model consultations and workshop will address this.
2. Create visual posters to illustrate V & A to the Pa Enua
[Added: 2016/12/22] [Last Updated: 2017/12/05]
PMU-SRIC 2017/06 Completed The project through the Brilliant Resilient National Seminar with all Pa Enua and Rarotonga in partnership with NES distributed V&A reports for all Pa Enuas except Nassau and Mitiaro. The project created awareness posters for all Pa Enua on climate resilience and adaptation as well as DRM. The 3rd NC project plans to complete the V&A assessment report for Nassau and Mitiaro in 2018 History
7. Recommendation:

Evaluation recommendation C.1 Review & strengthen the programme M&E procedures (i.e. increase in M&E frequency, data systematization, evaluation) as well as the subsequent communication channels to beneficiaries regarding the progress of programme activities based on each M&E results.

Management Response: [Added: 2016/12/22]

Management response: Agree with the recommendation. The Project Manager will review the M&E plan with UNDP to ensure effective data monitoring, reporting, and evaluation mechanisms are in place, and stakeholders are well informed of the status of the project activities and results / impacts / achievements from the activities. This can be tracked and monitored through the quarterly progress reports to see how effective the M&E procedures are. All quarterly reports and annual work plans, BTOR are documents that can be used to track progress. Audit reports will also formulate part of this process. As well as other documents. Reporting templates also include progress work. Platform meetings, Facebook and newsletters and media releases are also means to communicating project progress.

A communication officer was recently recruited. She will work on updating the existing communication plan for this project and will be updated regularly. All reports are also sent to all stakeholders and uploaded on Facebook as well as thoroughly monthly newsletter

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.Review the M&E plan
[Added: 2016/12/22]
PMU-SRIC & UNDP 2016/06 Completed
2. Update the Communication Plan
[Added: 2016/12/22] [Last Updated: 2017/12/05]
SRICC Project Team& UNDP (with IC) 2017/06 Completed Communications have also come through workshops on Rarotonga and the Pa Enua (Brilliant Resilient/ Raurau Akamatutu and Rauti Para project) History
8. Recommendation:

Evaluation recommendation C.2 Conduct field assessment to determine the impact of the proposed climate change adaptation activities (I.e. quantity of water available/household during drought period, predicted changes in vegetable production, changes in fishing catchment) on community resilience and livelihoods.

Management Response: [Added: 2016/12/22]

Management response: Agree with the recommendation.

An assessment was conducted on Atiu Pa Enua after a drought event. The drought event struck after SRIC-CC completed the implementation of an island wide water tanks project. A similar drought event also took place on Atiu two years earlier prior to the water tanks project. The capability of Atiu was assessed in the two events. Atiu did not suffer as much as they did in the first event. Members of the team captured this in a visit to Atiu

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Site visit reports to document impact on the ground
[Added: 2016/12/22] [Last Updated: 2017/12/05]
SRIC-PMU 2016/06 Completed The project conducted site visits to the Pa Enuas each quarter since 2016 and the BTORs were completed and documented for reference. History
9. Recommendation:

Evaluation recommendation C.3 Increase visibility of project demonstration sites (sign, brief explanation kits, boards at implementation sites), strengthening stakeholder involvement in current activities (for example, the farming project in Mangaia which are at a risk of suffering from poor stakeholder involvement during the initial critical phase, the water project in Aitu to ensure good maintenance of equipment). This links to all Outcomes of the project as well in terms of branding and visibility

Management Response: [Added: 2016/12/22]

Management response: Agree with the recommendation.

The project communications officer will develop project fact sheets with updated information (including investments and results achieved so far) that will be shared and distributed to the Island communities and government. All projects will also be branded according to the UNDP-GEF branding guidelines.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Develop Project Fact sheets for each Island projects
[Added: 2016/12/22] [Last Updated: 2017/12/20]
SRICC Project Team 2016/09 Completed In progress – Each island project fact sheets are updated History
2. Update the M&E Plan to include regular site vists to the Pa Enua.
[Added: 2016/12/22]
SRICC Project Team 2016/12 Completed
10. Recommendation:

Evaluation recommendation D.1 Develop a communication plan for various project components and stakeholders to be implemented starting in Q3 - 2016

Management Response: [Added: 2016/12/22]

Management response: Agree with the recommendation.

SRIC have contracted a Communications Office who will update the communication plan and monitor this plan accordingly. Further to this, the ICT division at the Office of the PM is developing an OPM website which we will also using when operational.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Update the current Communication Plan
[Added: 2016/12/22] [Last Updated: 2017/12/05]
PMU-SRIC 2016/12 Completed Communications officer already onboard and is reviewing and updating the current communication plan. The Communications Coordinator has completed the development of the Communications Plan and updated. History
11. Recommendation:

Evaluation recommendation D.2 Ensure integration of ALL outcome lessons-learnt in ONE project best practice document to be presented and discussed with key stakeholders at the central level, during island councils in the Pa Enua and published on the website.

Management Response: [Added: 2016/12/22]

Management response: Agree with the recommendation.

The SRIC communications officer will share the quarterly progress reports and monthly newsletters through CC Departments communication infrastructure (SRIC FB, newsletter, website). The QPR includes a section that captures the lessons learnt as well as best practice that can be adopted by others in different Pa Enua.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Include lessons learnt and best practices in the quarterly progress reports
[Added: 2016/12/22]
PMU-SRIC 2016/12 Completed The communication officer is gathering lessons learned from the Pa Enua’s through the island project M&E processes. Stakeholders, beneficiary and island council government are involved. The information will be compiled into the QPR each quarter.
2. Develop Fact Sheets and posters for the Pa Enua
[Added: 2016/12/22]
SRIC-Comms Officer 2017/03 Completed Same as recommendation C.3
12. Recommendation:

Evaluation recommendation D.3 If budget allows and in coordination with local authorities, establish at least 2 educational site or centers (1 in the southern & 1 in the northern group) regarding various CCA techniques, vulnerability risks & adaptation management

Management Response: [Added: 2016/12/22]

Management response: This is not in the scope of the current project and may have very limited budget. It may work in the Northern Islands. Will need funds to pay people to manage this long term. This is to be discussed with the Education Sector.

The objective of this can be achieved through enhanced communication and knowledge sharing activities that will take place in the outer islands.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To be considered in the Communications Plan
[Added: 2016/12/22] [Last Updated: 2017/12/05]
SRIC PMU 2017/06 Completed The Communication Plan developed make sure the Project information or data on CCA is shared with the schools focal points and vice-versa. The Communication Matrix identifies the Communication outreach through social media, print media, TV, Radio and QPRs as well as meetings. History
13. Recommendation:

Evaluation recommendation E.1 Send a formal request to the AF requesting the programme extension of additional 12 months in order to meet the initial programme targets (and those revised here), and to achieve the programme development impact goals in terms of climate change

Management Response: [Added: 2016/12/22]

Management response: Agree with the recommendation.

The Project team will raise this with the project board. The extension request will be made according to the decision of the project board that is to request for an extension.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to officially request for an extension by sending a letter of extension request to UNDP MCO with clear justification and revised Workplan.
[Added: 2016/12/22]
SRICC Project Team 2016/11 Completed Extension request draft letter to be submitted in Q4 2016
14. Recommendation:

Evaluation recommendation E.2 Develop a more detailed climate change adaptation criteria for reviewing and approving project proposals, to ensure that the proposed activities are aligned to the IPCC definition (and associated operalization) of CCA and resilience.

Management Response: [Added: 2016/12/22]

Management response: Agree.

Cook Islands have achieved accreditation status with the Adaptation Fund. One of the requirements was exactly this. It has an environment and social safeguards criteria for all projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Adopt CCA criteria already in place
[Added: 2016/12/22] [Last Updated: 2017/12/20]
SRICC Team and UNDP 2017/03 Completed Project approval process map has been developed with checklist of key criteria and cover sheet developed including how the project contributes to enhancing climate change resilience. History
15. Recommendation:

Evaluation recommendation E.3 Increase technical exchanges and partnerships with current and planned projects addressing climate change in CI (i.e. Ridge to Reef project, Reinstitution of PSC).

Management Response: [Added: 2016/12/22]

Management response: Agree. We highly recommend reinstating the project steering committee for SRIC-CC to share progress and discuss future agreements. There are existing groups that SRIC is part of where they can share their experiences and hopefully future partnerships.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Reinstate the Project Steering Committee for SRICC Project
[Added: 2016/12/22]
SRIC team 2016/05 Completed Agree. Project Appraisal Committee (Board / Steering Committee) met in 7th April 2016.
16. Recommendation:

Evaluation recommendation F.1 Develop and agree on roles & responsibilities on hand-over M&E activities to support current & future CCA in the Pa Enua from 2017 onwards

Management Response: [Added: 2016/12/22]

Management response: Project team to propose to the project board a structure for hand-over of activities for the current & future CCA in the PA Enua and to get approval from them as well.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop an Exist Strategy including information on the structure with roles and responsibilities on hand-over M&E activities to support the 11 Pa Enua
[Added: 2016/12/22] [Last Updated: 2017/12/20]
SRICC Project Team & UNDP 2017/09 Completed Theres an Exit strategy for the Mangaia Farmers Project with BTIB. History
17. Recommendation:

Evaluation recommendation F.2 Develop and provide user-friendly, simple and technical manuals/ methodology for communities, local representatives at demonstration sites to monitor current activities & replicate where ever possible similar CCA

Management Response: [Added: 2016/12/22]

Management response: Agree.  A Project Business Development and Coordination Coordinator has been hired and undertaking the development of communication materials including technical manuals and methodologies for communities (and translation in local languages when needed).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop and update communication materials.
[Added: 2016/12/22] [Last Updated: 2017/12/05]
Coordinator 2017/06 Completed This is in place now. The Comms have completed the development of Teachers Resource Kit, Video clips training, training tool kits disseminated via flash drives. There are booklets designed and printed such as JNAP, CSDPs, and The Climate Change Policy. 9 booklets for Rauti Para developed. Some posters, banners, signs and project profiles developed for the projects under SRIC. History

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