Mid-term evaluation of the Rwanda UNDAP (2013-2018)and its contribution to the UN Reform process

Report Cover Image
Evaluation Plan:
2013-2018, Rwanda
Evaluation Type:
UNDAF
Planned End Date:
08/2016
Completion Date:
09/2016
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
75,000

Share

Document Type Language Size Status Downloads
Download document UNDAP - MTR TOR 4-8-2015 - final.pdf tor English 483.89 KB Posted 275
Download document FINAL DRAFT MTR REPORT.pdf report English 808.56 KB Posted 283
Download document FINAL UNDAP RF REVISED.pdf related-document English 551.60 KB Posted 254
Title Mid-term evaluation of the Rwanda UNDAP (2013-2018)and its contribution to the UN Reform process
Atlas Project Number:
Evaluation Plan: 2013-2018, Rwanda
Evaluation Type: UNDAF
Status: Completed
Completion Date: 09/2016
Planned End Date: 08/2016
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
Evaluation Budget(US $): 75,000
Source of Funding: One Fund
Evaluation Expenditure(US $): 60,000
Joint Programme: No
Joint Evaluation: Yes
  • Joint with UN Agencies
  • Joint with All UN agencies in Rwanda
Evaluation Team members:
Name Title Email Nationality
Dr Gaston Gohou Team Leader ggohou@cessinstitute.org
GEF Evaluation: No
Key Stakeholders: Government, Development Partners, UN agencies, Civil Society
Countries: RWANDA
Lessons
Findings
1.

1. The MTR reviewed the progress made with BOS implementation. The Rwanda BOS was developed and run in parallel to and complement the UNDAP 2013 to 2018. Whilst, there is a separate BOS document, the UNDAP includes the BOS results framework, budget, and narratives on the roles and responsibilities of the operations management team (OMT). Consequently, the BOS annual review and reporting should run at the same time as the UNDAP. The UNCT receives monthly updates from the OMT on progress of the implementation of the BOS and challenges.


2.

2. The intended impact of the BOS is to reduce transaction costs for the One UN in Rwanda by nearly US$ 15m by 2018 as well as achieve other qualitative benefits notably efficiency gains. The UNCT has begun to realize both qualitative and quantitative benefits from the BOS. The overall savings to date is estimated at US$ 4.2m. Currently, there are no available tools for systematic tracking of the results achieved with BOS implementation, nonetheless at the MTR the Rwanda’s BOS is broadly recognized to among the best globally.


Recommendations
1

1. The OMT should adopt the online planning and reporting tool for the BOS

2

2. Specifically, there is a need to speed up progress on the implementation of Closed User Group (CUG).

 

3

3. Regarding human resource there is a need to establish and continuously update a common database and IC Roster. It is also strongly recommended to strengthen the existing inter-agency panels, and complete the learning needs assessment as well as develop a joint learning plan.

4

4. Ensure regular salary surveys

1. Recommendation:

1. The OMT should adopt the online planning and reporting tool for the BOS

Management Response: [Added: 2016/12/08] [Last Updated: 2016/12/08]

This action is on the OMTwork plan and the team is in close contact with UNDOCO who are currently developing a global reporting system for the UNDAF/BOS. Once the tool is ready the OMT will adopt it for reporting on the BOS

Key Actions:

Key Action Responsible DueDate Status Comments Documents
OMT and RCO following progress with UNDOCO
[Added: 2016/12/08]
RCO 2017/12 Overdue-Initiated
2. Recommendation:

2. Specifically, there is a need to speed up progress on the implementation of Closed User Group (CUG).

 

Management Response: [Added: 2016/12/08] [Last Updated: 2016/12/08]

The BOS target is not achieved yet but work is underway. Given that all UN Agencies are using MTN, the OMT/ICT WG initially opted for negotiation with the vendor MTN, under a single sourcing procurement methodology. The ICT WG then found that other Mobile Network Operations in Rwanda were offering better conditions and therefore proposed in November 2016 to proceed with a competitive bidding process within the Rwanda market. This will result in delay in the implementation of this output but it is planned that by March 2017 the process should be complete.  The annual BOS expected target savings for this output are approximately $27,000/year.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensuring CUG is in place by 1st Quarter 2017. OMT to supervise ICT WG to achieve this
[Added: 2016/12/08]
OMT & ICT Working Groups 2017/04 Overdue-Initiated
3. Recommendation:

3. Regarding human resource there is a need to establish and continuously update a common database and IC Roster. It is also strongly recommended to strengthen the existing inter-agency panels, and complete the learning needs assessment as well as develop a joint learning plan.

Management Response: [Added: 2016/12/08] [Last Updated: 2016/12/08]

A joint roster for FTAs has been developed and HR professionals are updating it with CVs of good candidates who have been identified through competitive recruitment processes. This will help UN Agencies to quickly find good Candidates and where possible piggy-back on recruitment processes of other agencies in filling their vacant posts. In 2016, UNICEF was able to piggy-back on UNHCR recruitment process to recruit a P3 Emergency Specialist and WFP piggy-backed on UNICEF process to recruit an NOA Admin Officer.

Additionally, agencies have been able to use the interagency recruitment panels in their recruitment processes. In 2016, UN Agencies in Rwanda recruited 23 positions of which 12 were from UNDP,   4 from WHO, 1 from UNFPA, 2 from UNICEF, 2 from WFP and the rest 2 from IOM. In all these recruitment processes, each agency was supported by other agencies in the recruitment processes.

On ONE UN Joint Learning Programme: The HRWG launched a survey monkey in November 2016 to collect information on the learning needs of various UN Agency staff members. This will then inform the development of a joint learning plan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure HR WG continues to meet its targeted outputs.
[Added: 2016/12/08]
OMT & HR working groups 2017/10 Overdue-Initiated
4. Recommendation:

4. Ensure regular salary surveys

Management Response: [Added: 2016/12/08] [Last Updated: 2016/12/08]

An Interim Salary Survey for FTA UN Staff was conducted in October 2015 resulting in an average salary increment for staff in the GS category of 4.6% and for staff in the NO category 4.9% both retroactive to August 2015. Furthermore, a Comprehensive Salary Survey for FTA UN Staff was then conducted in September 2016.  Results of the Comprehensive Survey are expected in January/February 2017

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Surveys Completed for now but will continue to ensure this continues as per guidelines.
[Added: 2016/12/08]
OMT & HR WG 2016/12 Completed A comprehensive salary survey for FTA UN staff was conducted in September 2016 and we will ensure regular salary surveys are conducted

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org