Mid-Term Review of CPAP 2012 -2016

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Evaluation Plan:
2012-2016, Gambia
Evaluation Type:
UNDAF
Planned End Date:
08/2014
Completion Date:
09/2014
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
30,000

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Title Mid-Term Review of CPAP 2012 -2016
Atlas Project Number:
Evaluation Plan: 2012-2016, Gambia
Evaluation Type: UNDAF
Status: Completed
Completion Date: 09/2014
Planned End Date: 08/2014
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.1. National and sub-national systems and institutions enabled to achieve structural transformation of productive capacities that are sustainable and employment - and livelihoods- intensive
  • 2. Output 1.4. Scaled up action on climate change adaptation and mitigation across sectors which is funded and implemented
  • 3. Output 1.5. Inclusive and sustainable solutions adopted to achieve increased energy efficiency and universal modern energy access (especially off-grid sources of renewable energy)
  • 4. Output 2.1. Parliaments, constitution making bodies and electoral institutions enabled to perform core functions for improved accountability, participation and representation, including for peaceful transitions
  • 5. Output 2.3 Capacities of human rights institutions strengthened
  • 6. Output 2.4. Frameworks and dialogue processes engaged for effective and transparent engagement of civil society in national development
  • 7. Output 2.5. Legal and regulatory frameworks, policies and institutions enabled to ensure the conservation, sustainable use, and access and benefit sharing of natural resources, biodiversity and ecosystems, in line with international conventions and national
  • 8. Output 3.3. National institutions, systems, laws and policies strengthened for equitable, accountable and effective delivery of HIV and related services
  • 9. Output 4.1. Country led measures accelerated to advance women's economic empowerment
  • 10. Output 4.2. Measures in place and implemented across sectors to prevent and respond to Sexual and Gender Based Violence (SGBV)
  • 11. Output 4.3. Evidence-informed national strategies and partnerships to advance gender equality and women's empowerment
  • 12. Output 4.4. Measures in place to increase women's participation in decision-making
  • 13. Output 5.1. Mechanisms in place to assess natural and man-made risks at national and sub-national levels
  • 14. Output 5.2. Effective institutional, legislative and policy frameworks in place to enhance the implementation of disaster and climate risk management measures at national and sub-national levels
  • 15. Output 5.4. Preparedness systems in place to effectively address the consequences of and response to natural hazards (e.g. geo-physical and climate related) and man-made crisis at all levels of government and community
  • 16. Output 6.2. National and local authorities /institutions enabled to lead the community engagement, planning, coordination, delivery and monitoring of early recovery efforts
  • 17. Output 7.5 South-South and Triangular cooperation partnerships established and/or strengthened for development solutions
Evaluation Budget(US $): 30,000
Source of Funding: DSS and TRAC
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Neddy Matshalaya Team Leader nrmatsha@yahoo.com
Yaya S. Jallow National Consultant yayajallow@gmail.com
GEF Evaluation: No
Key Stakeholders: GOTG
Countries: GAMBIA
Lessons
Findings
Recommendations
1 1.1 Poverty Reduction and MDGs The evaluation recommends increased focus and intensity on supporting the GoTG in issues of revenue collection and ease of doing business.
2 1.2 Poverty Reduction and MDGs Besides specifically focusing on EMPRETEC as an initiative for improving entrepreneurship, the CO should also consider a programme that addresses broad national challenges around improving governance.
3 1.3 Poverty Reduction and MDGs Poverty programme should work closely with the governance programme to identify national initiatives that can attract investment and improve employment creation.
4 Environment: 2.1 The environment programme should be considered as separate from poverty reduction and MDGs. There should also be strong synergy between the CPAP environment programmes and the GEF initiatives. As stated in the Strategic Positioning chapter, the environment programme should consider developing a smart outcome result and output results.
5 Environment: 2.2 Stakeholders for CPAP should consider establishing an outcome group around environment.
6 Environment: 2.3 MTR recommends that the Environment Programme should continue to consolidate the programmes as started.
7 Governance: 3.1 Consolidation of the Access to Justice sub programme for Governance
8 Governance: 3.2 Development of a Solid Lean Governance Programme with fewer IPs
9 Programme Management and Coordination: 4.1 Design the programme for capacity strengthening of CPAP stakeholders and UNDP staff on Results Based Programming and addressing crosscutting issues for programming.
10 Programme Management and Coordination: 5.1 UNDP CO to consider conducting a gender Audit which would inform the development of a Country Office Action Plan for the Gender Seal.
11 Programme Management and Coordination: 5.2 The CO should consider coming up with innovative mechanisms for tracking higher level results separately (such examples are requesting IPs to document change around programme interventions every six months, and conducting programme level outcome evaluations at Mid-Term or End-Term CPAP programme).
12 Monitoring and Evaluation: 6.1 Build capacity of both UNDP staff and IPs on results-based approach to programming planning, implementation, monitoring and evaluations.
13 Monitoring and Evaluation: 6.2 Consider strengthening the role of outcome groups to track result at higher level. Consider development of simple information gathering tool to record change at the beneficial levels. This could be complemented by annual impact studies across key project areas. Such continuous information would feed into MTR and end of term evaluations not only of CPAP but also of UNDAFs.
14 Monitoring and Evaluation: 6.3 Consider innovative approaches beyond the ROAR, mandatory MTRs and external evaluations to generate outcome level data which should focus more on progress against outcome results and collection of relevant outcome indicators to support such progress.
15 Monitoring and Evaluation: 6.4 Strengthening evaluation of CPAPs by ensuring a comprehensive technical team for CPAP evaluation teams e.g. poverty reduction experts, governance experts and environment experts in evaluation teams.
16 Monitoring and Evaluation: 6.5 Strengthen capacity of the CPAP Governing Board on results approach, and tracking progress on achievement of outcomes. Greater focus on outcomes rather than on outputs and activities. Enhance their knowledge on outcome indicators their sources and a quest for seeing better outcomes from the outcome indicators. Providing policy guidance to ensure higher results are achieved should be the main thrust of work for the CPAP Governing Board. They should also hold key implementing partners accountable for progress on results. Support the CPAP Programme Board to develop an annual tracking monitoring tools that reports on progress on outcome results and suggestions for moving forward.
1. Recommendation: 1.1 Poverty Reduction and MDGs The evaluation recommends increased focus and intensity on supporting the GoTG in issues of revenue collection and ease of doing business.
Management Response: [Added: 2014/10/16]

The recommendation is noted. Following the CPAP MTR the CO is re-focusing its programme support. Within this framework the CO will support the revenue collection effort through collaboration and policy level advocacy. In particular, as International Monterey Fund (IMF) is the leading partner working with the GoTG on the Tax reform, the CO will collaborate with IMF in advocating for tax reform in all high level policy dialogue forums. In relation to the ease of doing business, similarly, the World Bank is the lead among the development partners supporting the GoTG in broad ease of doing business reforms. Complementing this, the UNDP support will be focused on advocating for specific policy reforms aimed at improving business enabling environment within the framework of the ongoing programmes support areas such as Public Private Partnerships (PPPs) and value addition. This is in line with the alignment and harmonization principle of the aid coordination agenda in The Gambia. Through such an approach UNDP?s downstream engagement will inform upstream support.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
CO will collaborate with the IMF and other partners to increase revenue collection through advocating for the tax reform.
[Added: 2014/10/16] [Last Updated: 2017/06/07]
Poverty programme supported by the economic advisor, CO Poverty programme, MOTIE, MOFEA, GCCI, OP, TANGO, NGOs/CSOs 2016/12 Completed The CO will use the existing donor coordination platforms for the advocacy. History
The CO will support specific policy reforms aimed at improving the environment for doing business. Initiate business dialogue forums between government and private sector, and discuss with GoTG with the view to seek policy reforms.
[Added: 2014/10/16] [Last Updated: 2017/06/09]
Poverty programme supported by the economic advisor, CO Poverty programme, MOTIE, MOFEA, GCCI, OP, TANGO, NGOs/CSOs 2016/12 Completed The refocused poverty reduction and inclusive growth component/programme elevate the CO support in this area to reflect the real need to synergize downstream support to upstream engagement. CO supported the development of the Entrepreneurship Policy History
2. Recommendation: 1.2 Poverty Reduction and MDGs Besides specifically focusing on EMPRETEC as an initiative for improving entrepreneurship, the CO should also consider a programme that addresses broad national challenges around improving governance.
Management Response: [Added: 2014/10/16]

The recommendation is noted. The CO support under the EMPRTEC programme is not only aimed at enhancing the capacity of entrepreneurs but it has a dedicated component that focuses on advocating for policy reforms for improve the business enabling environment. Furthermore, the CO through its refocusing exercise will address broad challenges related to governance such as addressing commercial crimes and dispute resolution which will contribute immensely to private sector development.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Enhance the synergy among the CO programme components in particular the governance programme and the poverty and inclusive growth.
[Added: 2014/10/16] [Last Updated: 2017/06/12]
CO Poverty programme, MOTIE, MOFEA, GCCI, OP, TANGO, NGOs/CSOs 2016/12 Completed With the refocusing exercise the Co will ensure that all the synergetic benefits of its programme components are realized through enhanced coordination of its programme components. History
3. Recommendation: 1.3 Poverty Reduction and MDGs Poverty programme should work closely with the governance programme to identify national initiatives that can attract investment and improve employment creation.
Management Response: [Added: 2014/10/16]

The recommendation is noted. The CO will enhance the synergy between its programme components including poverty reduction and inclusive growth and the governance. This will enhance the country?s ability to attract investment and improve employment opportunity. While the CO will continue to directly support employment generation through value addition and entrepreneurship development.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establish closer links between the governance and poverty programmes as the two are interlinked. Focus will be on improving business and investment environment for public private partnerships in employment intensive programmes while the governance programme address broad issues that will contribute for business enabling environment such as improved justice system.
[Added: 2014/10/16] [Last Updated: 2017/06/12]
Both programmes with support from the Economic Advisor. MOFEA,MOTIE, GCCI 2014/12 Completed The Two programme areas are being refocus for greater synergy and impact/results History
4. Recommendation: Environment: 2.1 The environment programme should be considered as separate from poverty reduction and MDGs. There should also be strong synergy between the CPAP environment programmes and the GEF initiatives. As stated in the Strategic Positioning chapter, the environment programme should consider developing a smart outcome result and output results.
Management Response: [Added: 2014/10/16]

Agree with the recommendation. Despite the cross-cutting nature of environment, the CO?s support to the sector as a separate but mutually supportive component from MDGs and governance will enable the sector to take its rightful place and contribute to national development efforts as they relate to conservation, sustainable use and equitable access to natural resources. This will also elevate the profile of the UNDP environment programme in The Gambia and bring it in tune with the global Post 2015 Sustainable Development (SD) triangle discussions. This approach will likely increase the effectiveness of delivery of the UNDP support as well as strengthen its position as a trusted development partner. The refocused environment programme will consolidate all its support, including GEF support.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
A separate environment unit to be established in line with the recommendations.
[Added: 2014/10/16] [Last Updated: 2017/06/09]
Environment programme with support from UNDP-GEF Energy and Environment Group 2015/03 Completed The draft concept note is developed that outline the programme areas for the new environment and climate change component. The structure of the unit will be determined based on the programme content. A light structure that will allow the full delivery of the programme is recommended in the concept note. There is an established environment unit with full staff complement addressing a whole component in the 2017 -2021 CPD. History
Revise the result framework for the environment component of the programme.
[Added: 2014/10/16] [Last Updated: 2017/06/09]
Environment programme with support from UNDP-GEF Energy and Environment Group 2015/06 Overdue-Initiated Following the completion of the refocusing exercise the team will revise the result framework of the component. This will now be done in the development of the new programme. TOR attached History
5. Recommendation: Environment: 2.2 Stakeholders for CPAP should consider establishing an outcome group around environment.
Management Response: [Added: 2014/10/16]

Recommendation noted. We agree that given the specialized nature of some of the components of the environment programme, such as energy, climate change, etc. it is prudent to establish a separate outcome group with membership from relevant cross-cutting sectors such as DRR, women?s affairs, lands office, etc.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The CO will initiate the discussion on the establishment of a separate environment group with membership from relevant cross-cutting sectors.
[Added: 2014/10/16] [Last Updated: 2017/06/12]
UNDP programmes, Ministry of environment , MOFEA, MOE, OP, etc. 2015/03 Completed The proposed restructuring and refocusing will result to greater efficiency & holistic approach to address poverty ?environment nexus. Upon completion of the refocusing exercise UNDP will work with the GOTG to establish a separate environment outcome group that will monitor the implementation of the programme. History
6. Recommendation: Environment: 2.3 MTR recommends that the Environment Programme should continue to consolidate the programmes as started.
Management Response: [Added: 2014/10/16]

Agree with the recommendation. Within the framework of the refocusing exercise, the CO support to the environment will be consolidated under three outputs, These are : i) Provision and maintenance of biodiversity and its ecosystem goods and services for poverty reduction & human well-being promoted, (ii) Improvement of the resilience of vulnerable communities and areas to climate change and climate induced disaster, and (iii)Promotion of the use of energy efficient (EE) and low carbon technologies for pro-poor development promoted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Finalize the concept note in collaboration with all IPs
[Added: 2014/10/16] [Last Updated: 2017/06/07]
UNDP programmes, Ministry of environment , MOFEA, MOE, OP, etc. 2014/12 Completed The CO will finalize the programme component with all IPs. History
Implement the Programme as per the revised CPAP Component
[Added: 2014/10/16]
UNDP programmes, Ministry of environment , MOFEA, MOE, OP, etc. 2016/12 Overdue-Initiated Regular monitoring of the programme component
7. Recommendation: Governance: 3.1 Consolidation of the Access to Justice sub programme for Governance
Management Response: [Added: 2014/10/16]

Recommendation is noted. As indicated above, the CO within the framework of the refocusing will strengthen its support to the justice sector under one comprehensive governance programme, which will strengthen the capacity of key governance institutions. Furthermore, support to the judicial delivery system will be informed by efforts already made in Access to Justice (Alternative Dispute Resolution Secretariat and National Legal Aid Agency) and the main recommendations emanating from the Strategic Plan of the Ministry of Justice.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Formulate and finalized with relevant stakeholders, one main prodoc on Governance incorporating initiatives on strengthening democratic processes and participation, judicial reforms and rule of law and thirdly gender empowerment.
[Added: 2014/10/16] [Last Updated: 2017/06/12]
CO, OP, OVP, WB, IEC, NCCE, NA, GPU, Gambia Coalition on Elections, NAO and TANGO 2015/01 Completed Comments Following CPAP MTR, CO is doing internal review to refine CPAP and reposition itself History
8. Recommendation: Governance: 3.2 Development of a Solid Lean Governance Programme with fewer IPs
Management Response: [Added: 2014/10/16]

Recommendation is noted. For the remainder of the CPAP, interventions in Governance will be aligned/consolidated as one programme focusing on four broad mutually reinforcing areas ? Civil Service Reform, strengthening capacity of oversight institutions and elections process, strengthening access to justice and HIV/AIDS and women empowerment and gender equality.

Key Actions:

9. Recommendation: Programme Management and Coordination: 4.1 Design the programme for capacity strengthening of CPAP stakeholders and UNDP staff on Results Based Programming and addressing crosscutting issues for programming.
Management Response: [Added: 2014/10/16]

The CO will organize a comprehensive training programme aimed at strengthening the capacity for improved result based management covering the entire cycle of programme management including the aspect of addressing crosscutting issues as part of programming.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Design and Conduct in country hands on training and refresher courses on RBM, with a focus on the POPP, GPPC Guidelines as key resource materials.
[Added: 2014/10/16] [Last Updated: 2017/06/09]
CO 2016/12 Completed Resource person from RSC and experienced staff will design and conduct training. The CO has conducted a series of in house training courses on UNDP's business processes with particular attention on the POPP History
10. Recommendation: Programme Management and Coordination: 5.1 UNDP CO to consider conducting a gender Audit which would inform the development of a Country Office Action Plan for the Gender Seal.
Management Response: [Added: 2014/10/16]

The CO will undertake a gender Audit during the remaining CPAP period. In the meantime, the CO has volunteered for the Gender Seal in 2014/15 period.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
CO Committee and Focal Point on the Gender Equality Seal established
[Added: 2014/10/16] [Last Updated: 2017/06/07]
Focal Point and Committee. 2014/09 Completed Comments Tasks distributed to committee members and information to be uploaded in October History
Initiate the Gender Audit in parallel with the Gender seal applications.
[Added: 2014/10/16]
CO management 2015/12 Overdue-Initiated
11. Recommendation: Programme Management and Coordination: 5.2 The CO should consider coming up with innovative mechanisms for tracking higher level results separately (such examples are requesting IPs to document change around programme interventions every six months, and conducting programme level outcome evaluations at Mid-Term or End-Term CPAP programme).
Management Response: [Added: 2014/10/16]

While noting the recommendations, the CO is supporting the government to undertake surveys and other studies that are documenting high level results in most of the programme areas e.g. labor force survey, mid-term review of PAGE, etc. To this effect, to avoid duplication of effort and unnecessary stretch of government capacities on reporting, the CO will strengthen its ongoing support in key result monitoring areas.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue with Quarterly progress review meetings with NIM partners, but 4th meetings be dedicated to higher level outcome issues.
[Added: 2014/10/16]
CO 2014/12 Overdue-Initiated Comments Report of six monthly meetings are documented.
Strengthen result monitoring at country level.
[Added: 2014/10/16] [Last Updated: 2017/06/13]
All programmes 2015/06 Completed The refocusing of the poverty and inclusive growth component will strengthen the support to result monitoring. History
12. Recommendation: Monitoring and Evaluation: 6.1 Build capacity of both UNDP staff and IPs on results-based approach to programming planning, implementation, monitoring and evaluations.
Management Response: [Added: 2014/10/16]

While noting this recommendation, the CO would like to reiterate that there will be training to strengthen government and CO staff capacity on result-based management as indicated above.

Key Actions:

13. Recommendation: Monitoring and Evaluation: 6.2 Consider strengthening the role of outcome groups to track result at higher level. Consider development of simple information gathering tool to record change at the beneficial levels. This could be complemented by annual impact studies across key project areas. Such continuous information would feed into MTR and end of term evaluations not only of CPAP but also of UNDAFs.
Management Response: [Added: 2014/10/16]

: As indicated above, the CO will work with partners to strengthen capacity to monitor results including through case studies. However, considering the high cost of doing impact studies and the time needed for impact level results to be realized, the CO will rely heavily on its monitoring system. Notwithstanding this, the Project Management Support Unit (PMSU) will be re-established to actively assist outcome groups to build capacity in planning, implementing and monitoring for the CPAP results. Result-based data collection and online reporting system will be developed and implemented.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Re-establishment of PMSU for supporting partners on planning, implementing and monitoring of the programme activities.
[Added: 2014/10/16] [Last Updated: 2017/06/08]
UNDP and Programme Board 2015/04 Completed Draft modality and TORs of the unit is available as part of the refocusing exercise it will be re-established. History
Collect, analyze and report on data generated from field visits including case studies.
[Added: 2014/10/16]
UNDP and Outcome Groups 2015/12 Overdue-Initiated
Development and implementation of Online data collection system
[Added: 2014/10/16]
PMSU 2015/12 Overdue-Not Initiated Will Work with the outcome groups.
14. Recommendation: Monitoring and Evaluation: 6.3 Consider innovative approaches beyond the ROAR, mandatory MTRs and external evaluations to generate outcome level data which should focus more on progress against outcome results and collection of relevant outcome indicators to support such progress.
Management Response: [Added: 2014/10/16]

As indicated above, the CO is working with the government to strengthen government capacity to monitor results across sectors. The support will enable the CO to gather the necessary information in all programme areas.

Key Actions:

15. Recommendation: Monitoring and Evaluation: 6.4 Strengthening evaluation of CPAPs by ensuring a comprehensive technical team for CPAP evaluation teams e.g. poverty reduction experts, governance experts and environment experts in evaluation teams.
Management Response: [Added: 2014/10/16]

While noting the recommendation, the CO reiterates the fact that the three outcome groups that are currently coordinating the CPAP programme components work quite well in providing the necessary guidance and leadership for CPAP implementation including the evaluation activity. Hence, the CO will strengthen capacity of the existing mechanism for the proposed activity which is to provide comprehensive technical guidance for CPAP evaluation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure that outcome members participate in the above RBM training.
[Added: 2014/10/16]
UNDP and Programme Board 2015/06 Overdue-Not Initiated
16. Recommendation: Monitoring and Evaluation: 6.5 Strengthen capacity of the CPAP Governing Board on results approach, and tracking progress on achievement of outcomes. Greater focus on outcomes rather than on outputs and activities. Enhance their knowledge on outcome indicators their sources and a quest for seeing better outcomes from the outcome indicators. Providing policy guidance to ensure higher results are achieved should be the main thrust of work for the CPAP Governing Board. They should also hold key implementing partners accountable for progress on results. Support the CPAP Programme Board to develop an annual tracking monitoring tools that reports on progress on outcome results and suggestions for moving forward.
Management Response: [Added: 2014/10/16]

As indicated above, this recommendation will be addressed through the organization of the Result Based Management training that will include the CPAP Governing board. Through the provision of this training the CO will ensure that the CPAP Governing board will be able to effectively execute its oversight function including focus on results.

Key Actions:

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