Project Evaluation - Supporting the development of the cotton sector in the C4 countries (Benin, Burkina Faso, Chad and Mali)

Report Cover Image
Evaluation Plan:
2012-2016, Brazil
Evaluation Type:
Final Project
Planned End Date:
01/2015
Completion Date:
08/2015
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
50,000

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Document Type Language Size Status Downloads
Download document Edital Internacional RFP n? 25282-2014.pdf tor English 563.88 KB Posted 302
Download document Anexo I dos Termos de Refer?ncia (Marco Analítico da Avaliaç?o).pdf related-document English 73.05 KB Posted 346
Download document Anexo III dos Termos de Refer?ncia (Projeto Original).pdf summary English 297.85 KB Posted 628
Download document Final Report 12002 Cotton 4.pdf report English 2816.66 KB Posted 257
Title Project Evaluation - Supporting the development of the cotton sector in the C4 countries (Benin, Burkina Faso, Chad and Mali)
Atlas Project Number:
Evaluation Plan: 2012-2016, Brazil
Evaluation Type: Final Project
Status: Completed
Completion Date: 08/2015
Planned End Date: 01/2015
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.1. National and sub-national systems and institutions enabled to achieve structural transformation of productive capacities that are sustainable and employment - and livelihoods- intensive
Evaluation Budget(US $): 50,000
Source of Funding: Government cost-sharing
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Bianca Suyama Coordinator info@planpp.com BRAZIL
Fabrizio Rigout Coordinator info@articulacaosul.org BRAZIL
GEF Evaluation: No
Key Stakeholders: ABC, Ministry of Agriculture, EMBRAPA
Countries: BRAZIL
Lessons
Findings
Recommendations
1

STRENGTHEN PLANNING AND FINANCIAL MANAGEMENT 

Plan and budget activities annually, together with each local partner, and guarantee that resources are available before activities begin; Seek solutions that lead to greater swiftness in the transfer of resources; Create criteria for equipment purchase to ensure efficient use of resources.

STRENGTHEN THE MONITORING AND EVALUATION SYSTEM Develop process and impact indicators for the project’s specific objectives and application of the principles of SSC; Adopt a unified monitoring system; Adopt protocols and model reports to facilitate the systemisation of data and monitoring of project progress; Systemise the data from the capacity building activities, including course topics, location, lecturers/ instructors, list of participants and evaluation; Monitor the adoption of technology by farmers; Share and discuss monitoring reports with stakeholders and incorporate reflections into decision-making processes before and during implementation. Plan and budget activities annually, together with each local partner, and guarantee that resources are available before activities begin; Seek solutions that lead to greater swiftness in the transfer of resources; Create criteria for equipment purchase to ensure efficient use of resources.

ENSURE THAT TECHNICIANS AND EMBRAPA RESEARCHERS RECEIVE SUPPORT AND INSTITUTIONAL INCENTIVES TO ENCOURAGE THEM TO PARTICIPATE IN PROJECTS Support and prepare the technicians and researchers before the trip; Ensure more flexibility in relation to the length of the trip; Ensure that documents about the project (articles and reports) produced by researchers and technicians include the institution’s existing evaluation processes.

2

1. GUARANTEE PROJECT ALIGNMENT WITH OTHER INITIATIVES WHICH ADDRESS THE COTTON SUPPLY CHAIN AND WITH PARTNER INSTITUTIONS Include the activities of the Brazilian Embassy as an integral part of the project and guarantee its participation in activity planning; Involve extension institutions in the design of activities; Map stakeholders to guarantee project alignment and strengthen new partnerships.

2. WIDEN THE NETWORK OF ACTORS TO INCLUDE OTHER AREAS OF RESEARCH Elaborate a management plan for the C4 Centre which aims to invite other researchers and actors to make use of the space.

3.STRENGTHEN THE ACADEMIC RESEARCH COMPONENT Conduct agro-economic studies to demonstrate the positive impacts of the seed varieties, no-till farming system, and Integrated Pest Management; Conduct more joint research between Brazilian and African institutions; Publish more of the project’s results in academic journals.

4. GUARANTEE THE LONG TERM SUSTAINABILITY OF INTERVENTIONS Draw up a business plan for the C4 Centre, focusing on the interaction of more actors in the CRRA – Sotuba; Draw up a plan for activating the cold room located in the CRRA-Sotuba; Define the project vision for 2019 together with other partners (assuming no further support) and the path to get there.

3

ADAPT THE NO-TILL FARMING SYSTEM TO FARMER REALITIES Define and disseminate practical solutions to the problem of grazing animals in Africa and its supposed incompatibility with the cover crop system; Promote activities to guarantee access to cover crop and green manure seeds and therefore the wide scale reproduction and dissemination of varieties; Guarantee that technology transfer ensures access to the right equipment for no-till farming and implements adapted to the reality of small farmers. 

REASSESS THE INTEGRATED PEST MANAGEMENT THEMATIC AREA Reassess the ambition of the expected result in light of the complexity of this theme; Greater financial investment and/or increased follow-up by Embrapa technicians; Increase coordination with other projects which seek to achieve the same results.

 DISTRIBUTE MANUALS AND RETHINK DISSEMINATION METHODS TO REACH FARMERS Distribute the manuals to all institutions that work with cotton as soon as possible. The distribution of these manuals should be a way of acknowledging the quality of the material and the efforts of the technicians from the five countries; Create a proposal to review the material and adapt the content using extremely simple language and more pictures and illustrations; Consider the use of pamphlets that can be printed locally and easily adapted to each country’s reality; Use other dissemination materials, such as videos, to obtain greater reach and impact.

START UP THE BIOTECHNOLOGY LABORATORY Draw up a business plan for the biotechnology laboratory, including the identification of new sources of income; Train staff to use the equipment and follow the protocols adopted by Embrapa; Translate the equipment user manuals into French to facilitate maintenance. STRENGTHEN COMMUNICATION BETWEEN THE INDIVIDUALS INVOLVED Hire interpreters with specialised knowledge of agricultural terms; Assure follow-up between capacity building activities; Consider translating the SISVAR to French; Translate the equipment manuals into French.

CREATE MECHANISMS TO AVOID THE DISCONTINUITY OF THE CONTENT OF CAPACITY BUILDING ACTIVITIES AND MAKE POST-COURSE MATERIAL MORE ACCESSIBLE Facilitate communication between Embrapa technicians regarding the preparation of capacity building activities and trips; Create means/tools that facilitate internet communication between technicians, researchers, extension agents and farmers; Make the presentations given during the capacity building activities available to African technicians; Ensure follow-up after the capacity building activities.Realizar follow-up depois das capacitações.

ELABORATE AN INVESTMENT PLAN AND ACTIVITIES PLAN FOR THE ENTOMOLOGY LABORATORY IN SOTUBA Guarantee that the laboratory in Sotuba is fully operational before carrying out any new investments in the entomology main area; Provide long term training for the technician responsible for overseeing the work of the laboratory and hire auxiliary staff for the laboratory to ensure an adequate and sustainable production of Trichogramma for large-scale use; Classify the species of Trichogramma produced in the laboratory; Carry out a cost-benefit analysis of implementing the entomology main area in the field; Evaluate the possibility of opening the laboratory to other programmes, such as the fruit and vegetable programme for example; Design a long term funding plan for the laboratory.

1. Recommendation:

STRENGTHEN PLANNING AND FINANCIAL MANAGEMENT 

Plan and budget activities annually, together with each local partner, and guarantee that resources are available before activities begin; Seek solutions that lead to greater swiftness in the transfer of resources; Create criteria for equipment purchase to ensure efficient use of resources.

STRENGTHEN THE MONITORING AND EVALUATION SYSTEM Develop process and impact indicators for the project’s specific objectives and application of the principles of SSC; Adopt a unified monitoring system; Adopt protocols and model reports to facilitate the systemisation of data and monitoring of project progress; Systemise the data from the capacity building activities, including course topics, location, lecturers/ instructors, list of participants and evaluation; Monitor the adoption of technology by farmers; Share and discuss monitoring reports with stakeholders and incorporate reflections into decision-making processes before and during implementation. Plan and budget activities annually, together with each local partner, and guarantee that resources are available before activities begin; Seek solutions that lead to greater swiftness in the transfer of resources; Create criteria for equipment purchase to ensure efficient use of resources.

ENSURE THAT TECHNICIANS AND EMBRAPA RESEARCHERS RECEIVE SUPPORT AND INSTITUTIONAL INCENTIVES TO ENCOURAGE THEM TO PARTICIPATE IN PROJECTS Support and prepare the technicians and researchers before the trip; Ensure more flexibility in relation to the length of the trip; Ensure that documents about the project (articles and reports) produced by researchers and technicians include the institution’s existing evaluation processes.

Management Response: [Added: 2016/10/17] [Last Updated: 2016/10/17]

Accepted, management will seek to plan and budget activities annually, greater swiftness in the transfer of resources and create criteria for equipment purchase to ensure efficient use of resources

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Communicate project of the need to Plan and budget activities annually, together with each local partner, and guarantee that resources are available before activities begin; Seek solutions that lead to greater swiftness in the transfer of resources; Create criteria for equipment purchase to ensure efficient use of resources
[Added: 2016/10/17] [Last Updated: 2018/10/03]
Daniel Furst 2018/12 Completed History
2. Recommendation:

1. GUARANTEE PROJECT ALIGNMENT WITH OTHER INITIATIVES WHICH ADDRESS THE COTTON SUPPLY CHAIN AND WITH PARTNER INSTITUTIONS Include the activities of the Brazilian Embassy as an integral part of the project and guarantee its participation in activity planning; Involve extension institutions in the design of activities; Map stakeholders to guarantee project alignment and strengthen new partnerships.

2. WIDEN THE NETWORK OF ACTORS TO INCLUDE OTHER AREAS OF RESEARCH Elaborate a management plan for the C4 Centre which aims to invite other researchers and actors to make use of the space.

3.STRENGTHEN THE ACADEMIC RESEARCH COMPONENT Conduct agro-economic studies to demonstrate the positive impacts of the seed varieties, no-till farming system, and Integrated Pest Management; Conduct more joint research between Brazilian and African institutions; Publish more of the project’s results in academic journals.

4. GUARANTEE THE LONG TERM SUSTAINABILITY OF INTERVENTIONS Draw up a business plan for the C4 Centre, focusing on the interaction of more actors in the CRRA – Sotuba; Draw up a plan for activating the cold room located in the CRRA-Sotuba; Define the project vision for 2019 together with other partners (assuming no further support) and the path to get there.

Management Response: [Added: 2016/10/17]

Accepted. Management will follow up with ABC the implementation of recommendations. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Follow up with ABC the implementation of recommendations.
[Added: 2016/10/17] [Last Updated: 2018/10/03]
Daniel Furst 2018/12 Completed History
3. Recommendation:

ADAPT THE NO-TILL FARMING SYSTEM TO FARMER REALITIES Define and disseminate practical solutions to the problem of grazing animals in Africa and its supposed incompatibility with the cover crop system; Promote activities to guarantee access to cover crop and green manure seeds and therefore the wide scale reproduction and dissemination of varieties; Guarantee that technology transfer ensures access to the right equipment for no-till farming and implements adapted to the reality of small farmers. 

REASSESS THE INTEGRATED PEST MANAGEMENT THEMATIC AREA Reassess the ambition of the expected result in light of the complexity of this theme; Greater financial investment and/or increased follow-up by Embrapa technicians; Increase coordination with other projects which seek to achieve the same results.

 DISTRIBUTE MANUALS AND RETHINK DISSEMINATION METHODS TO REACH FARMERS Distribute the manuals to all institutions that work with cotton as soon as possible. The distribution of these manuals should be a way of acknowledging the quality of the material and the efforts of the technicians from the five countries; Create a proposal to review the material and adapt the content using extremely simple language and more pictures and illustrations; Consider the use of pamphlets that can be printed locally and easily adapted to each country’s reality; Use other dissemination materials, such as videos, to obtain greater reach and impact.

START UP THE BIOTECHNOLOGY LABORATORY Draw up a business plan for the biotechnology laboratory, including the identification of new sources of income; Train staff to use the equipment and follow the protocols adopted by Embrapa; Translate the equipment user manuals into French to facilitate maintenance. STRENGTHEN COMMUNICATION BETWEEN THE INDIVIDUALS INVOLVED Hire interpreters with specialised knowledge of agricultural terms; Assure follow-up between capacity building activities; Consider translating the SISVAR to French; Translate the equipment manuals into French.

CREATE MECHANISMS TO AVOID THE DISCONTINUITY OF THE CONTENT OF CAPACITY BUILDING ACTIVITIES AND MAKE POST-COURSE MATERIAL MORE ACCESSIBLE Facilitate communication between Embrapa technicians regarding the preparation of capacity building activities and trips; Create means/tools that facilitate internet communication between technicians, researchers, extension agents and farmers; Make the presentations given during the capacity building activities available to African technicians; Ensure follow-up after the capacity building activities.Realizar follow-up depois das capacitações.

ELABORATE AN INVESTMENT PLAN AND ACTIVITIES PLAN FOR THE ENTOMOLOGY LABORATORY IN SOTUBA Guarantee that the laboratory in Sotuba is fully operational before carrying out any new investments in the entomology main area; Provide long term training for the technician responsible for overseeing the work of the laboratory and hire auxiliary staff for the laboratory to ensure an adequate and sustainable production of Trichogramma for large-scale use; Classify the species of Trichogramma produced in the laboratory; Carry out a cost-benefit analysis of implementing the entomology main area in the field; Evaluate the possibility of opening the laboratory to other programmes, such as the fruit and vegetable programme for example; Design a long term funding plan for the laboratory.

Management Response: [Added: 2016/10/17]

Management will follow up with ABC the implementation of recommendations. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Management will follow up with ABC and Embrapa the implementation of recommendations.
[Added: 2016/10/17] [Last Updated: 2018/10/03]
Daniel Furst. 2018/12 Completed History

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