Evaluation of Country Programme 2012-2015

Report Cover Image
Evaluation Plan:
2012-2016, Trinidad and Tobago
Evaluation Type:
Others
Planned End Date:
11/2015
Completion Date:
11/2015
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title Evaluation of Country Programme 2012-2015
Atlas Project Number:
Evaluation Plan: 2012-2016, Trinidad and Tobago
Evaluation Type: Others
Status: Completed
Completion Date: 11/2015
Planned End Date: 11/2015
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
Evaluation Budget(US $): 20,000
Source of Funding: office budget
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Rosina Wiltshire Dr
GEF Evaluation: No
Key Stakeholders:
Countries: TRINIDAD AND TOBAGO
Lessons
Findings
1.

Key Findings:

1) NCC country offices, like UNDP Trinidad and Tobago, are in the position of an unequal player in relation to government and other donors. With no resources to bring to the negotiating table including staff whose salaries are paid for by the Government except for the RC/RR, the UNDP is called upon to advocate issues which may not be popular such as human rights, poverty eradication, good governance and gender mainstreaming.

2) Ongoing consultation and partnership buildingwhich build trust and facilitate effective collaborationare core elements of successful UNDP programming and essential for success in middle income countries.These processes are often slow and require significant investment of time as well as a keen understanding of culture.

3) The CPD 2012-2015 was in large measure developed without prior consultation with government partners and without the full involvement of programme staff. While in alignment with government priorities, the CPD yielded limited input and buy-in. A consultation with Government partners was held on the Cpuntry Programme Action Plan (CPAP), which was designed to get government agreement on specific projects and programmes based on the CPD priorities. The CPAP was never approved by the Government.

4) It was noted that in spite of the fact that gender inequalities represent an important dimension of poverty, inequality and human security, gender was not a core element of the CPD.

5) The new country office leadership which assumed office in 2013 led the development of an UN Development Assistance Framework (UNDAF) in collaboration with the Ministry of Planning. This provided the framework support to UN assistance and strengthened government partnership. The UNDAF was approved by the cabinetwith a designated monetary allocation. The appointment of a local Assistant Resident Representative who knew the country and had credibility with key national partners, as well as capable, dedicated programme and operational staff further supported achievement of significant outcomes.

6) The country office (CO) has contributed to positive change in all outcome areas. The support for enhanced governance has achieved critical relevant outcomes, which have raised the profile of the CO at the highest levels. These acheivements have the potential to impact positive change across the key outcome areas because of their strategic nature. Support to significant policy dialogues has also raised the profile of the CO.

7) The CO has also contributed to building capacity for povertyu eradication and social justice (Pillar 2), specifically through the Arima Poverty Profile project with spatial distribution mapping, integrating GIS for social sector distribution of services to clients and technical support to the Survey of Living Conditions and the Primary Health Care Initiative project. capacity buoilding for support to environmental management issues (Pillar 5) have been enhanced through GEF funded environmental projects. which have high level policy focus. These have been reinforced by strategic partnerships in capacity building for disaster risk management strengthening of early warning systems and public education and critical facilities mapping within communities with use of GIS. Strategic partnerships with USAID has also enabled the CO to contribute to human security (Pillar 3- National and Personal Security).

8) Gender mainstreaming is weak across the programme areas and while GIS is increasingly being integrated, the use of ICT towards a knowledge intensive economy can be further integrated and strengthened.

9) The inter-ministerial committee chaired by the Permanent Secretary of the Ministry of National Security focused on the Disaster Risk reduction project as a successful model of partnership with Government whichensured buy-in, appreciation of the UNDP strengths and value-added as well as provided advocates for timely and adequate resource flows to the programme activities.


Recommendations
1

All UNDP offices including NCC designated offices like Trinidad and Tobago should be allocated seed programme resources.

2

Country Programme planning for the next cycle should start early with full participation of staff and partners.

3

Build the Country Office capacity in gender mainstreaming and support similar capacity building of government and civil society partners in collaboration with UN Women.

4

Build on good practice in partnering with marginalized groups including persons with disabilities.

5

Strengthen core programmatic staffing capacity, particularly in the governance area.

6

Enhance use of information and communication technology solutions to strengthen business analytics, increase productivity, reduce transaction costs, facilitate sustainability as wellas provide direct programme/project support. This includes outreach and knowledge building, building citizens participation and engagement.

7

Strengthen outreach to the Tobago House of Assembly including the Parliament and Procurement Initiatives.

8

The programme priorities remain relevant and are in keeping with the priorities of the Sustainable Development Agenda, UNDP corporate and national priorities. It is important that the CO build on the policy and programmatic successes of the CPD 2012-2015 cycle and scale up by building on effective outcomes and not spread itself too thin. Specifically:

Good Governance-

  • Strengthening The Parliament programme and the expansion of elements of this project to the Tobago House of Assembly would be a natural extension of the benefits of the programme to that island;

National and Personal Security-

  • The Citizens Security Justice Programme in collaboration with USAID;

Environmental Sustainability-

  • The Disaster Risk Reduction pilot project;

Poverty Eradication and Social Justice-

  • Build on poverty mapping and use of GIS for the social sector distribution of services and clients.

 

9

Panama needs to have a critical mass of Caribbean experts who are familiar with the region and can continue to strengthen the bond between Latin America and the Caribbean for increased effectiveness and efficiency.

10

The new programme cycle should build on the lessons learned and engage government and civil society partners early in the planning process.

11

There should be strong advocacy for speedy implementation of the inter-ministerial Steering Committee to manage programme, chaired by the Ministry of Planning. This will strengthen buy-in coherence and effective implementation. This committee should serve as a forum for quarterly briefing and monitoring of the programme.

1. Recommendation:

All UNDP offices including NCC designated offices like Trinidad and Tobago should be allocated seed programme resources.

Management Response: [Added: 2018/09/21] [Last Updated: 2018/09/25]

The UNDP Country Office agrees with the afore-mentioned recommendation and supports the call for additional financial resources from headquarters to be used as seed funding for programme resources. 

Key Actions:

2. Recommendation:

Country Programme planning for the next cycle should start early with full participation of staff and partners.

Management Response: [Added: 2018/09/25]

The UNDP Country Office agrees with this recommendation as stated. In preparation for the 2017-2021 Programmatic Cycle the Country Office will endeavour to have the full partcipation of the programmatic staff and liaise with its Government partners to ensure buy-in of its new country programme document. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The Country Office with engage the entire programme team in the development of the country programme document (CPD) for the 2017-2021 programmatic period. This will include the recruitment of a consultant to assist the programme team in the understanding of the Theories of Change and with the development of the actual CPD.
[Added: 2018/09/25]
UNDP Programme Staff 2016/06 Completed The Country Office CPD for the programmatic period 2017-2021 was drafted utilizing input from the entire country office programme team. Meeting were held with key stakeholders including Government to derive feedback and ensure buy-in. The CPD for the period 2017-2021 was subsequently approved by the UNDP Executive Board.
3. Recommendation:

Build the Country Office capacity in gender mainstreaming and support similar capacity building of government and civil society partners in collaboration with UN Women.

Management Response: [Added: 2018/09/25]

The Country Office intends to place more focus on gender issues and gender mainstreaming in the development of future projects. To facilitate this the the country office is committed to the training of programme staff in gender mainstreaming. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Provide training to programme staff and implementing partners in the area of gender mainstreaming.
[Added: 2018/09/25] [Last Updated: 2020/10/06]
UNDP Country Office 2020/12 Completed The UNDP TTCO collaborated with the RCO and UN Women to build capacity and sensitize members of Parliament of Trinidad andd Tobago in gender mainstreaming in 2018. The CO has also adopted as practice the review of all draft project documents to ensure that gender mainstreaming and gender related issues are incorporated in the project design. History
4. Recommendation:

Build on good practice in partnering with marginalized groups including persons with disabilities.

Management Response: [Added: 2018/09/25] [Last Updated: 2018/09/25]

The UNDP Country Office agrees with the above-mentioned recommendation and will seek to establish partnerships with marginalized groups.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will attempt to form partnerships with marginalized groups to facilitate development initiatives.
[Added: 2018/09/25]
UNDP Country Office 2017/10 Completed UNDP Trinidad and Tobago has since partnered with the Women's Institute for Alternative Development (WINAD) to facilitate round-table discussions on building a sustainable governance model through collaborative planning.
5. Recommendation:

Strengthen core programmatic staffing capacity, particularly in the governance area.

Management Response: [Added: 2018/09/25]

The UNDP Country Office is in agreement with the above-mentioned recommendation and will attempt to address this by recruiting additional staff on a fixed-term or temporary basis in order to support the country programme.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recruit additional staff to provide support to the programme unit on either a fixed-term or temporary basis.
[Added: 2018/09/25]
UNDP Country Office 2016/03 Completed The UNDP Country Office in collaboration with the host government has been able to source returning scholars and on the job trainees from the government to provide temporary support to the programme unit.
6. Recommendation:

Enhance use of information and communication technology solutions to strengthen business analytics, increase productivity, reduce transaction costs, facilitate sustainability as wellas provide direct programme/project support. This includes outreach and knowledge building, building citizens participation and engagement.

Management Response: [Added: 2018/09/25]

The Country Office agrees with the recommendation put forward but wishes to acknowledge that the office does not have the expertise in-house to develop such technological solutions. The country office will need to look to RBLAC and headquarters to provide the necessary expertise and resources to develop such ITC solutions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The Country Office will liaise with the regional bureau and headquarters to derive a programme by which ITC could be better utilized to provide increased productivity and efficiency to the office.
[Added: 2018/09/25] [Last Updated: 2018/11/16]
UNDP Country Office 2019/12 Completed The Country Office in conjunction with the IT team at RBLAC have revamped and documented a new ITC policy which is expected to lead to a more efficient use of ITC resources in the office. History
7. Recommendation:

Strengthen outreach to the Tobago House of Assembly including the Parliament and Procurement Initiatives.

Management Response: [Added: 2018/09/25]

The Country Office is in agreement with the above-mentioned recommendadtion. The Country Office intends to make increased overtures to the Tobago House of Assembly (THA) with the hope of improving its relationship with the THA and developing potential projects in Tobago.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To conduct meetings with the Tobago House of Assembly (THA) with the purpose of examining possible development areas in which UNDP can provide assistance.
[Added: 2018/09/25]
UNDP Country Office 2018/09 Completed In 2018 the assistant resident representative went on a exploratory mission to Tobago and met with members of the the THA to discuss possible possible development initiatives.
8. Recommendation:

The programme priorities remain relevant and are in keeping with the priorities of the Sustainable Development Agenda, UNDP corporate and national priorities. It is important that the CO build on the policy and programmatic successes of the CPD 2012-2015 cycle and scale up by building on effective outcomes and not spread itself too thin. Specifically:

Good Governance-

  • Strengthening The Parliament programme and the expansion of elements of this project to the Tobago House of Assembly would be a natural extension of the benefits of the programme to that island;

National and Personal Security-

  • The Citizens Security Justice Programme in collaboration with USAID;

Environmental Sustainability-

  • The Disaster Risk Reduction pilot project;

Poverty Eradication and Social Justice-

  • Build on poverty mapping and use of GIS for the social sector distribution of services and clients.

 

Management Response: [Added: 2018/09/25]

The Country Office is in agreement with the above-mentioned recommendation and will continue to lobby the respective implementing partners and donors to facilitate a scaling up of the afore-mentioned projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The Country Office will continue to lobby the respective implementing partners and donors to facilitate a scaling-up of the afore-mentioned projects.
[Added: 2018/09/25] [Last Updated: 2020/02/07]
UNDP Country Office 2019/12 Completed The country office has been successful in securing new project initiatives with the Parliament of Trinidad and Tobago (Strengthening the financial scrutiny of the Parliament of Trinidad and Tobago). This was accomplished through the continuous lobbying of the Parliament and relationship building. Unfortunately the CO has been less than successful in scaling up the other initiatives identified in the recommendation. History
9. Recommendation:

Panama needs to have a critical mass of Caribbean experts who are familiar with the region and can continue to strengthen the bond between Latin America and the Caribbean for increased effectiveness and efficiency.

Management Response: [Added: 2018/09/25]

The UNDP Country Office is in agreement with the above recommendation as suggested by the evaluator.

Key Actions:

10. Recommendation:

The new programme cycle should build on the lessons learned and engage government and civil society partners early in the planning process.

Management Response: [Added: 2018/09/25]

The UNDP Country Office is in agreement with the above-mentioned recommendation and will seek to involve civil society and Government partners early in the country programme document (CPD) development in order to encourage buy-in by these key partners.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The UNDP Country Office will seek meetings with key development partners to discuss development areas that should be addressed in the 2017-2021 iteration of the country programme document (CPD). it is hoped that by incorporating these partners early in the development process that this would encourage their buy-in to the new country programme.
[Added: 2018/09/25]
UNDP Country Office 2016/04 Completed Multiple meetings with key development partners were hosted by UNDP in 2016 to assist in the development of the CPD for the 2017-2021 programmatic period.
11. Recommendation:

There should be strong advocacy for speedy implementation of the inter-ministerial Steering Committee to manage programme, chaired by the Ministry of Planning. This will strengthen buy-in coherence and effective implementation. This committee should serve as a forum for quarterly briefing and monitoring of the programme.

Management Response: [Added: 2018/09/25] [Last Updated: 2018/09/25]

The UNDP Country Office is in agreement with the above-mentioned recommendation. In 2013 the UNDP Country Office, in collaboration with the Ministry of Planning, led the development of a UN Development Assistance Framework (UNDAF). Part of the UNDAF was the establishment of an inter-ministerial committee which would be briefed quarterly on the implementation of the programme. For the 2017-2021 programmatic period a Multi-country Sustainable Development Framework (MSDF) would be developed. Although the MSDF would represent the progammes of multiple Caribbean countries, each country would establish a joint national steering committee for the MSDF. The UNDP Country Office and the other UN agencies in Trinidad and Tobago, with the cooperation of the Ministry of Planning would seek to formulate such a committee to review the implementation of the new 2017-2021 programme.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The UNDP Country Office in collaboration with the Ministry of Planning and other UN agencies would seek to formulate a joint national inter-ministerial committee for the MSDF for the 2017-2021 programmatic period.
[Added: 2018/09/25]
UNDP Country Office; The Ministry of Planning; Other UN Agencies 2017/03 Completed The joint national inter-ministerial committee for the MSDF was formed in 2017. This committee meets at least three (3) times annually when it is briefed on the status of implementation of the programme.

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