Elimination of Persistent Organic Pollutants Mid Term Evaluation

Report Cover Image
Evaluation Plan:
2016-2020, Armenia
Evaluation Type:
Mid Term Project
Planned End Date:
12/2018
Completion Date:
05/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
40,000

Share

Document Type Language Size Status Downloads
Download document TOR International Expert_UNDP-GEF Mid Term Review I_POPs_Armenia_01 11 17_FINAL.DOCX.docx tor English 159.13 KB Posted 693
Download document MTR-UNDP-Armenia-POPs-with 12 Annexes (2).pdf report English 3132.10 KB Posted 740
Download document POPS MR MTR 2018 (4).docx related-document English 22.33 KB Posted 702
Download document Annex_MR 7_Results Framework rev.docx related-document English 33.01 KB Posted 696
Download document POPS MR MTR 2018 (4).docx related-document English 22.33 KB Posted 639
Download document Updated MR_10 12 2019 Final status.docx related-document English 35.98 KB Posted 659
Title Elimination of Persistent Organic Pollutants Mid Term Evaluation
Atlas Project Number: 00081909
Evaluation Plan: 2016-2020, Armenia
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 05/2018
Planned End Date: 12/2018
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.3. Solutions developed at national and sub-national levels for sustainable management of natural resources, ecosystem services, chemicals and waste
SDG Goal
  • Goal 12. Ensure sustainable consumption and production patterns
SDG Target
  • 13.3 Improve education, awareness-raising and human and institutional capacity on climate change mitigation, adaptation, impact reduction and early warning
  • 15.2 By 2020, promote the implementation of sustainable management of all types of forests, halt deforestation, restore degraded forests and substantially increase afforestation and reforestation globally
Evaluation Budget(US $): 40,000
Source of Funding: UNDP
Evaluation Expenditure(US $): 17,824
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
GEF Evaluation: Yes
GEF Project Title: Elimination of Persistent Organic Pollutants Mid-term Review
Evaluation Type: Mid-term Review
Focal Area: Persistent Organic Pollutants
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 4737
PIMS Number: 4905
Key Stakeholders:
Countries: ARMENIA
Lessons
Findings
Recommendations
1

It is recommended to extend the project to November 2020.

2

 

It is recommended to organize a  high-level meeting in order to provide a forum for high level discussions on how to address/resolve the current issues,

3

It is recommended to constitute an "Executive" Committee as a sub-ser of the PMB with quarterly meetings.

 

4

It is recommended to strengthen the link between the project through the PMB and the Inter-Agency Committee on the Implementation of the SC.

5

It is recommended to update the Delegation of Authority (DOA) to be in line with the current status of the project and its options to move ahead.

6

It is recommended to locate the project office within a related government department.

 

7

It is recommended to streamline the number of performance indicators and targets.

 

8

It is recommended to increase the communication with Stakeholders using information accumulated by the project in order to develop a more unified vision on what the project should do.

9

It is recommended to review and consolidate the risks of this project.

 

1. Recommendation:

It is recommended to extend the project to November 2020.

Management Response: [Added: 2018/10/31] [Last Updated: 2018/10/31]

 Given the waste excavation and packaging is a seasonal work, it is anticipated that the 1,052 tones obsolete pesticides waste disposal, 4,100 tones high contaminated soil treatment and site restoration works will not be completed by the end of 2020. The project will need a closure period by the end of November 2021. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Prepare and submit justifications for project extension with an end date 31 December 2021.
[Added: 2018/10/31] [Last Updated: 2019/04/14]
Project team/ RTA unit 2019/03 Completed Justifications submitted. Additional documents are being requested after the submission. The project provides necessary documents.. History
2. Recommendation:

 

It is recommended to organize a  high-level meeting in order to provide a forum for high level discussions on how to address/resolve the current issues,

Management Response: [Added: 2018/10/31]

For the high-level coordination and effective solutions the PM's office is recommendable to be involved in discussions and addressing important issues.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Request a formal meeting at the PM's office, inform the new nominated officials on the project specifics and issues, request close coordination for timely decision making.
[Added: 2018/10/31] [Last Updated: 2018/11/05]
Project team 2018/08 Completed A letter has been sent to PM’s office, UMDP management met Vice-PM and discussed important challenges of the project. History
3. Recommendation:

It is recommended to constitute an "Executive" Committee as a sub-ser of the PMB with quarterly meetings.

 

Management Response: [Added: 2018/10/31]

By its governance arrangement the project is executed by the three government bodies - the Prime Minister's Office of Armenia, Ministry of Nature Protection and Ministry of Emergency Situations. To follow-up the recommendation, the "Executive" group of the Project Management Board will be formalized through the PMB next meeting.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
In the next PMB meeting agenda include the suggestion of specifying the "Executive" group and achieve this decision recorded in the PMB meeting protocol.
[Added: 2018/10/31] [Last Updated: 2019/12/28]
Project team, PMB meeting 2019/12 Completed The project document refers to the Government of Armenia (Deputy Prime Minister /DPM’s/ staff), Ministry of Environment and Ministry of Emergency Situations as institutions with project’s Executive role. The PMB will define formally that this institutions will form an “Executive group” with more frequent interactions with the project team. The project will keep regular communication with these three agencies informing on the project issues/challenges, discussing/agreeing intermediate potential solutions. High importance aspects and issues will be raised and discussed at the PMB meetings (see Final Management Response updated as of Dec 2019). History
4. Recommendation:

It is recommended to strengthen the link between the project through the PMB and the Inter-Agency Committee on the Implementation of the SC.

Management Response: [Added: 2018/10/31] [Last Updated: 2018/11/06]

The recommendation will be discussed with the Stockholm Convention Inter-Agency Committee focal point and will accept any suggestion for strengthening the link between the project/PMB and the SCIAC.
Comment: The nominated members of the Inter-Agency Committee from the MES, MoFA, MoH, NGO, MoA are parallel involved in the PMB or project advisory committee (PAC), in addition in the PAC there are the same members from the Ministry of Defense, Police, MNP, Yerevan Municipality in both structures. The PMB members have higher decision maker status, that the SCIAC members. The project regularly delivers presentation at the SCIAC meetings and provides requested written reports.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Communicate and discuss the recommendation with the SCIAC focal point and agree what additional reporting or communicating mechanism-channel can be applied to improve the coordination. Note: The nominated members of the Inter-Agency Committee from the MES, MoFA, MoH, NGO, MoA are parallel involved in the PMB or project advisory committee/PAC, in addition in the PAC there are the same members from the Ministry of Defense, Police, MNP, Yerevan Municipality in both structures. The PMB members have higher decision maker status, that the SCIAC members. The project regularly delivers presentation at the SCIAC meetings and provides requested written reports.
[Added: 2018/10/31] [Last Updated: 2018/11/06]
Project team /impl. partner 2018/06 Completed The recommendation is communicated, additional channel was not suggested by the focal point, however the project will keep proactive approach and the practice of regular updates of Inter-Agency Committee members. History
5. Recommendation:

It is recommended to update the Delegation of Authority (DOA) to be in line with the current status of the project and its options to move ahead.

Management Response: [Added: 2018/10/31] [Last Updated: 2018/11/08]

The project Regional Technical Advisor will be contacted for guidance/technical support and the DOA will be updated as needed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Contact Regional Technical Advisor to process the DOA revision. The RTA didn't recommend to re-issue the DOA. The required changes shall be discussed at and approved by the Project Management Board Meeting and captured by PMB meeting minutes.
[Added: 2018/10/31] [Last Updated: 2019/12/28]
Project team/PMB meeting 2019/12 Completed Updating of the DOA was not recommended by the RTA. All conditionalities reflected in the DOA are closely tracked and followed. The only non-compliance of commitments to DOA statements was exceeding of the limitation of 18 months allocated for the inception and detailed planning phase, however the limit of $500,000 was not exceeded in that phase. Each year the project revised-budget was agreed with and signed by the project Implementing Partner. The project also agreed with the PMB before applying for the project’s no-cost extension, issued by GEF-UNDP for the period till 31 December 2021 (see Final Management Response updated December 2019). History
6. Recommendation:

It is recommended to locate the project office within a related government department.

 

Management Response: [Added: 2018/10/31] [Last Updated: 2018/11/08]

The recommendation is not accepted. The project has been located separately to enhance its neutral operations (given the project has three executive governmental bodies).

Key Actions:

7. Recommendation:

It is recommended to streamline the number of performance indicators and targets.

 

Management Response: [Added: 2018/10/31]

Project Results Framework (PRF) will be updated.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review and update the PRF.
[Added: 2018/10/31] [Last Updated: 2018/11/06]
Project team /impl. partner 2018/06 Completed The PRF was updated, shared with the project executive bodies for comments. No comments received. History
8. Recommendation:

It is recommended to increase the communication with Stakeholders using information accumulated by the project in order to develop a more unified vision on what the project should do.

Management Response: [Added: 2018/10/31] [Last Updated: 2018/10/31]

The recommendation to use quarterly information sharing with the PMB is acceptable.    

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparation and sharing of quarterly information updates with the PMB and PAC.
[Added: 2018/10/31] [Last Updated: 2018/11/08]
Project team 2020/11 Completed Accepted. The quarterly update to the PMB will be provided by the end of project (including the extended period). History
9. Recommendation:

It is recommended to review and consolidate the risks of this project.

 

Management Response: [Added: 2018/10/31] [Last Updated: 2018/11/08]

 The risks are identified based on PD and the SESP framework.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project will revisit its risks log for possible consolidation.
[Added: 2018/10/31] [Last Updated: 2019/12/28]
Project team 2019/12 Completed The Risk Log undergoes periodic review and updating, will be consolidated, as appropriate (see Final Management Response updated December 2019). History

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org