Terminal Review: Catalyzing the Sustainability of Thailand's Protected Area System (CATSPA) PIMS 3825

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Evaluation Plan:
2012-2016, Thailand
Evaluation Type:
Final Project
Planned End Date:
09/2016
Completion Date:
12/2016
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
25,000

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Title Terminal Review: Catalyzing the Sustainability of Thailand's Protected Area System (CATSPA) PIMS 3825
Atlas Project Number: 00059058
Evaluation Plan: 2012-2016, Thailand
Evaluation Type: Final Project
Status: Completed
Completion Date: 12/2016
Planned End Date: 09/2016
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.3. Solutions developed at national and sub-national levels for sustainable management of natural resources, ecosystem services, chemicals and waste
Evaluation Budget(US $): 25,000
Source of Funding: GEF
Evaluation Expenditure(US $): 31,071
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Walaitat Worakul National Consultant on Terminal Evaluation walaitat@hotmail.com THAILAND
GEF Evaluation: Yes
GEF Project Title: FS Catalyzing Sustainability of Thailand's Protected Area System
Evaluation Type: Terminal Evaluation
Focal Area: Biodiversity
Project Type: FSP
GEF Phase: GEF-4
GEF Project ID:
PIMS Number: 3825
Key Stakeholders: Department of National Parks, Wildlife and Plant Conservation
Countries: THAILAND
Lessons
Findings
Recommendations
1

A Road Map Workshopshould be convened before the end of the project with the aim of consolidating the projects achievements and planning the next steps in order to sustain the projects accomplishments and roll out further actions based on lessons learned, thereby serving as a project exit strategy’. The workshop delegates should include key DNP staff and stakeholders from each project outcome / individual field project, representatives from the project steering committee and the UNDP. The main areas for discussion should include:

a. National Park Conservation Funds;

b. PAC (Complex and Individual PA level);

c. SMART Patrol/Marine SMART Patrol;

d. Protected Area Management Plan Development / Spatial Planning for Park Management;

e. Protected Area Business Plan Development;

f. Monitoring and Evaluation Tracking Tools and their future implementation;

g. Preparing and disseminating ‘Knowledge Products’ based on lessons learned.

 

Based on the outcome of the ‘Road Map Workshop’ sufficient budget and technical support to implement the ‘Road Map’ should be sought from government resources, private sector investors and appropriate donors.

2

With the support of the Budget Bureau, Area-Based / Complex PA Management should be extended to other locations in Thailand. The Road Map Workshopcan provide the initial discussion forum and set the agenda and timetable for this action.

3

Prior to any future UNDP / GEF project launch with DNP, a Project Implementation Rule Bookcovering financial disbursement and procurement procedures should be drawn up and agreed between the parties concerned. This rule book should then serve as the manual for all staff to observe during the implementation of the project.

4

DNP should establish a Special Delivery Unit for project implementation to ensure efficient and effective management of the project and sustainability of its results. This unit should also have the remit to develop new projects and seek funding opportunities.

5

Project manager appointed should have knowledge of both DNP and UNDP financial and procurement systems in order to identify and rectify issues and blockages that occur outside of the rule bookboth speedily and without disruption to the ongoing project operation.

6

Prior to project launch, agreement should be sought from the Permanent Secretary or other high official as to the procedure for non-government participants to attend a workshop or other project activity in order to reduce time delays in seeking approvals.

7

The project management team for the project "Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex" should review the results of this project and integrate the lessons learned into their activities.

8

During the course of the projects implementations the DNP and local communities have participated in a number of conservation supporting activities at a level not previously undertaken, the lessons learned from this experience should be collated and analysed by DNP and those deemed to be successful integrated into the departments working practices.

9

In order to ensure continuation of activities initiated in the project and their replication into other protected areas in Thailand, e.g. terrestrial and marine SMART Patrol, Complex PACs, working with buffer zone communities to assist with community forest management and reduction of conflicts through the elephant corridor creation of buffer zones etc. DNP should, with the Budget Bureau, National Economic and Social Development Board, and MoNRE ensure that the programmes and strategies governing these activities are adopted into government policy and that continuous funding is identified.

1. Recommendation:

A Road Map Workshopshould be convened before the end of the project with the aim of consolidating the projects achievements and planning the next steps in order to sustain the projects accomplishments and roll out further actions based on lessons learned, thereby serving as a project exit strategy’. The workshop delegates should include key DNP staff and stakeholders from each project outcome / individual field project, representatives from the project steering committee and the UNDP. The main areas for discussion should include:

a. National Park Conservation Funds;

b. PAC (Complex and Individual PA level);

c. SMART Patrol/Marine SMART Patrol;

d. Protected Area Management Plan Development / Spatial Planning for Park Management;

e. Protected Area Business Plan Development;

f. Monitoring and Evaluation Tracking Tools and their future implementation;

g. Preparing and disseminating ‘Knowledge Products’ based on lessons learned.

 

Based on the outcome of the ‘Road Map Workshop’ sufficient budget and technical support to implement the ‘Road Map’ should be sought from government resources, private sector investors and appropriate donors.

Management Response: [Added: 2016/12/27] [Last Updated: 2016/12/27]

A roadmap workshop was planned but could not be organized in time before the closing of activities of the project in November 2016. However, the project will organize an outcome mapping workshop to encapsulate the results of the project by Outcomes, and provide recommendations/ suggestions for the next steps, as well as propose the responsible parties to take the results forward.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.An outcome mapping workshop with internal DNP divisions, chaired by the Director-General;
[Added: 2016/12/27] [Last Updated: 2017/05/01]
DNP and PMU 2017/01 Completed History
2. Sharing the outcome mapping results to the project board and the technical committee.
[Added: 2016/12/27] [Last Updated: 2017/05/01]
DNP and PMU 2017/01 Completed History
2. Recommendation:

With the support of the Budget Bureau, Area-Based / Complex PA Management should be extended to other locations in Thailand. The Road Map Workshopcan provide the initial discussion forum and set the agenda and timetable for this action.

Management Response: [Added: 2016/12/27]

The issue will be raised and recorded in the final project board. DNP has integrated the issue of strengthening area-based and ecosystem complex management in their priorities in the 20 Year Strategy of DNP and will have further discussions with the Bureau of Budget on budget allocation to support this strategy.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.Raising the issue in the final meeting of the project board with key follow-up actions;
[Added: 2016/12/27] [Last Updated: 2017/05/01]
DNP 2017/01 Completed History
2.Continuing to advocate for and provide evidence-based demonstrations of the benefits of the area-based and ecosystem complex management in the UNDP/GEF supported project “Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex (2014-2019)
[Added: 2016/12/27] [Last Updated: 2019/01/29]
DNP and UNDP 2018/12 Completed The area-based approach to habitat improvement in the World Heritage Site in the Western Forest Complex has been incorporated in the Work Plan of the “Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex”. The works will start in 2018. History
3. Recommendation:

Prior to any future UNDP / GEF project launch with DNP, a Project Implementation Rule Bookcovering financial disbursement and procurement procedures should be drawn up and agreed between the parties concerned. This rule book should then serve as the manual for all staff to observe during the implementation of the project.

Management Response: [Added: 2016/12/27]

Project Implementation Guideline was developed in the second year of CATSPA implementation. The guideline has served as a prototype to develop the guideline for the second UNDP/GEF- supported project with DNP:

“Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex” (2014-2019) in the first year of the project implementation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The guideline will be further improved to cover evolving implementation challenges
[Added: 2016/12/28] [Last Updated: 2017/12/01]
UNDP and DNP 2017/12 Completed There will be further discussion in DNP as project has been operationally and financially complete. History
4. Recommendation:

DNP should establish a Special Delivery Unit for project implementation to ensure efficient and effective management of the project and sustainability of its results. This unit should also have the remit to develop new projects and seek funding opportunities.

Management Response: [Added: 2016/12/27]

As part of DNP’s Reform Agenda (Protected Areas 1.0) in its 20 Year Strategy Plan, DNP aims to set up this Special Delivery Unit to operationalize PES mechanism initiated by DNP and partners by year 2018.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.DNP will develop a draft structure of the unit and how it is to function to propose to the Office of the Public Sector Reform
[Added: 2016/12/28] [Last Updated: 2019/01/29]
DNP 2018/12 Completed Needs further discussion with DNP Senior Management regarding the need to have these two key actions undertaken as it will be imperative to improve implementation of the GEF 5 project on “Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex (2014-2019)” and the GEF 6 Project on Combatting Illegal Wildlife Trade (2018-2021). History
2.Under the Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex, UNDP will work with DNP to come up with a ‘standard of operation (SOP)’ to guide DNP in managing international cooperation projects as well as other partnership with the private sector on protected area management
[Added: 2016/12/28] [Last Updated: 2019/01/29]
DNP 2018/12 Completed Same as the above comments. History
3. Meeting with DNP Deputy Director General on implementation constraints of the GEF 5 project and to address the constraints in preparation for the GEF 6 project implementation
[Added: 2017/12/01]
DNP 2017/12 Completed History
5. Recommendation:

Project manager appointed should have knowledge of both DNP and UNDP financial and procurement systems in order to identify and rectify issues and blockages that occur outside of the rule bookboth speedily and without disruption to the ongoing project operation.

Management Response: [Added: 2016/12/27]

This qualification will be made explicit in the TOR of project manager and systematic orientation will be made from both DNP and UNDP side, to fine-tune the expectation and working arrangement.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.Ensure that the qualification is made explicit in the TOR and be a criteria in the recruitment process
[Added: 2016/12/28]
UNDP 2016/12 Completed
2.Ensure that there is a systematic process for orientation of the project manager to get familiarized with both UNDP and DNP process
[Added: 2016/12/28] [Last Updated: 2017/12/01]
UNDP and DNP 2017/12 Completed History
6. Recommendation:

Prior to project launch, agreement should be sought from the Permanent Secretary or other high official as to the procedure for non-government participants to attend a workshop or other project activity in order to reduce time delays in seeking approvals.

Management Response: [Added: 2016/12/27]

Once the Annual Work Plan of the project is approved, a list of workshops to be organized with external participants, specifying tentative dates, will be developed to be submitted for the permanent secretary for bulk approval, for the year.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Compile list of workshops to be organized with external participants specifying tentative dates, will be developed to be submitted for the permanent secretary for bulk approval, for the year.
[Added: 2016/12/28] [Last Updated: 2017/12/01]
DNP (under the Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex) 2018/12 Completed History
7. Recommendation:

The project management team for the project "Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex" should review the results of this project and integrate the lessons learned into their activities.

Management Response: [Added: 2016/12/27]

Key lessons-learned from CATSPA project management constraints have been shared and informed the project management of the Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex to improve the project implementation strategy and process.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. UNDP senior management met with DNP’S Director General to discuss and seek advice how to improve the project implementation constraints, to support the Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex" - based on lessons learned from CATSPA. There were key initial agreements on the followings: - A senior financial advisor appointed by DNP will also provide advice and guidance so the project can address financial and management issues in a more effective and timely manner; - A co-manager from DNP side will be designated to work together with the project manager to ensure smooth coordination within DNP system - A standard operation practice will be drafted to be reference document on work flow of the project (see recommendation 4)
[Added: 2016/12/28] [Last Updated: 2017/12/01]
DNP and UNDP 2016/12 Completed Co-manager has been appointed and can help facilitate the implementation to a certain extent. Senior Financial Advisor has been on board, but has not been very helpful. The project will terminate the contract and seek other solutions when meet with the DDG SOP has not been developed. The next key action is as specified in recommendation # 4 History
2 Regular meeting between UNDP and DNP Senior Management to update on the project implementation issues and constraints so that mitigation actions can be addressed and adaptive management can be undertaken effectively
[Added: 2016/12/28]
DNP and UNDP 2016/12 Completed
8. Recommendation:

During the course of the projects implementations the DNP and local communities have participated in a number of conservation supporting activities at a level not previously undertaken, the lessons learned from this experience should be collated and analysed by DNP and those deemed to be successful integrated into the departments working practices.

Management Response: [Added: 2016/12/27]

DNP will take forward the participation models piloted under CATSPA (joint SMART PATROL, area-specific conservation funds, and best practices of Protected Areas Committee) to embed in the works of the different divisions with DNP and integrate into the action plans to implement the 20 Year Strategy.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.Outcome Mapping Meeting within DNP (see Recommendation 1)
[Added: 2016/12/28]
DNP 2017/01 Completed
2. These participation models have been presented to MONRE Minister and DNP Senior Management for policy information and recognition. The Joint SMART PATROL has been picked up as a good model to be further promoted in all protected areas. More policy integration will be put forth by DNP (Department of National Parks)
[Added: 2016/12/28] [Last Updated: 2017/12/01]
DNP 2017/12 Completed The SMART PATROL works have been contributed and further improved (in terms of curriculum, technology, and community participation) under the GEF 5 - “Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex (2014-2019)” and the GEF 6 Project on Combatting Illegal Wildlife Trade (2018-2021). History
3. Area-Specific Conservation Trust Fund (in Doi Intanon, Tarutao, and EFCOM) will serve as a prototype for UNDP in developing other projects and in the social innovation for development facility, as well as in initiating resource mobilization strategy which could contribute to these local funds, and
[Added: 2016/12/28] [Last Updated: 2019/01/29]
DNP 2018/12 Completed History
9. Recommendation:

In order to ensure continuation of activities initiated in the project and their replication into other protected areas in Thailand, e.g. terrestrial and marine SMART Patrol, Complex PACs, working with buffer zone communities to assist with community forest management and reduction of conflicts through the elephant corridor creation of buffer zones etc. DNP should, with the Budget Bureau, National Economic and Social Development Board, and MoNRE ensure that the programmes and strategies governing these activities are adopted into government policy and that continuous funding is identified.

Management Response: [Added: 2016/12/27]

This is part and parcel with the management response in Recommendation 1

Key Actions:

Key Action Responsible DueDate Status Comments Documents
See Recommendation 1 D
[Added: 2016/12/28] [Last Updated: 2017/05/01]
DNP and PMU 2017/01 Completed History

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