Mid-Term Review Georgia Green Cities: Integrated Sustainable Transport for Batumi and Adjara Region (ISTBAR)

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Evaluation Plan:
2016-2020, Georgia
Evaluation Type:
Mid Term Project
Planned End Date:
02/2018
Completion Date:
01/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title Mid-Term Review Georgia Green Cities: Integrated Sustainable Transport for Batumi and Adjara Region (ISTBAR)
Atlas Project Number: 00082231
Evaluation Plan: 2016-2020, Georgia
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 01/2018
Planned End Date: 02/2018
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.5. Inclusive and sustainable solutions adopted to achieve increased energy efficiency and universal modern energy access (especially off-grid sources of renewable energy)
SDG Goal
  • Goal 11. Make cities and human settlements inclusive, safe, resilient and sustainable
  • Goal 15. Protect, restore and promote sustainable use of terrestrial ecosystems, sustainably manage forests, combat desertification, and halt and reverse land degradation and halt biodiversity loss
SDG Target
  • 11.2 By 2030, provide access to safe, affordable, accessible and sustainable transport systems for all, improving road safety, notably by expanding public transport, with special attention to the needs of those in vulnerable situations, women, children, persons with disabilities and older persons
  • 15.5 Take urgent and significant action to reduce the degradation of natural habitats, halt the loss of biodiversity and, by 2020, protect and prevent the extinction of threatened species
Evaluation Budget(US $): 20,000
Source of Funding: GEF
Evaluation Expenditure(US $): 22,024
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Eugenia Katsigiris Team Leader ekatsigris@parnongroup.com
Kate Skhireli Local evaluator kateskhireli@gmail.com GEORGIA, REPUBLIC OF
GEF Evaluation: Yes
GEF Project Title: PIMS 4980 Green Cities: ISTBAR
Evaluation Type: Mid-term Review
Focal Area: Climate Change
Project Type: MSP
GEF Phase: GEF-5
GEF Project ID: 5468
PIMS Number: 4980
Key Stakeholders: Ministry of Environment and Natural Resources Protection; Municipal Government of Batumi
Countries: GEORGIA, REPUBLIC OF
Lessons
Findings
Recommendations
1

1. Intense focus on results in second half of project; do-or-die goal of Batumi implementation:

a/ Implementation of Batumi SUTP should get top attention from the project team, aiming to influence political will and support selection and detailing of measures to be adopted.

b/ For other work areas, project should have intense focus on results, avoiding any desk work not clearly linked to SUTP implementation, policy adoption, and institutional set up for SUT

2

2. Strategic and immediate efforts to maximize project influence on Batumi political will:

a.The project should intensify its outreach to city officials following October 2017 elections.

-Project should prepare high-level briefing (i) summarizing SUTP measures, (ii) explaining prioritization of these, (iii) outlining next steps, and (iv) estimating costs.

-If a high-level study tour is pursued, it should leverage the group time spent together on the trip to incorporate a decision-making process and action plan design.

b. The project should quickly launch public awareness outreach work in Batumi to shift public opinion (to influence political will) and get people to use public transport, walk, and bike.

-The PMU can: (i) hold outreach meetings in each of the 13 districts; (ii) prepare materials on SUTP measures, priorities, next steps, and what citizens can do.

- Project should retain expert to design public outreach campaign (reaching majority of residents), design content (taking psychological approach to mindset change), conduct outreach to the press and influencers, and work with City Hall to implement.

3

3.Emphasis on priority measures and refinement of plans for Batumi to ensure high impact:

a.Project should clearly communicate highest impact, priority measures of the SUTP: (i) high hourly parking fees and parking restrictions in city center and (ii) improvement of public transport (bus route optimization, rapid bus lanes, and 2 bus terminals). Project should push hard for these measures, while having quiet “back-up plan” of least controversial measures.

b.Project should provide support for working out details of Batumi implementation plans, especially for parking strategy, including parking survey, mapping of plan, and selection of parking fee collection method (e.g. parking meters, payment boxes, or mobile apps).

4

4. Actions related to costing and financing SUTP implementation in Batumi:

•Project team should prepare rough cost estimates of priority SUTP measures corresponding to those communicated and detailed based on recommendation 3 just above. This will show how most impactful measures are not very high cost and may not require outside financing.

•In case co-financing is needed, team should liaise with EBRD and ADB for loans.

•Project should decide with the city how best to utilize USD270,000 in UNDP-GEF funds targeted for SUTP implementation.

oIdeally these funds may go to highest priority measures (e.g. parking meters).

oIf it is confirmed city will provide full funds needed for priority measures, project funds may be shifted to “soft” uses if so negotiated with city.

•Project team should carry out advance work to determine the best approach to procurement Separate use of UNDP-GEF and city funds may yield faster results with city funds, while combined procurement may provide greater assurance of use of funds for priority measures.

5

5.  Ensuring Batumi has the capacity to utilize and update the transport model:

- After elections, project should relaunch efforts to ensure two city staff members are assigned responsibility for transport software/model and have large portion of day available to work with these and update model periodically. Otherwise, value of model/software will be lost.

6

6.  Preparation of written description of Adjara plans for discussion prior to TOR preparation:

While plans for this work had been well articulated verbally, at the time of the MTR mission and follow up analysis and report writing, a fairly detailed description of work envisioned for sustainable inter-municipal transport plan and Kobuleti sustainable urban transport plan was needed for discussion and finalization prior to further vetting and preparation of a TOR. It is understood that since the mission and draft MTR report submission, the team has adopted a one-step process, preparing a TOR directly, though has not exactly adopted this recommendation or the following one that a written description be vetted first before a decision is made as to whether to move forward

7

7.  Vetting of viability of proposed Adjara plans:

-Once the written description of plans for Adjara work are agreed upon (per Recommendation 6), the project team should carry out a vetting process.

-(i) GHG emissions reduction potential, (ii) funding potential, and (iii) political will should be assessed.

-Based on results, the Adjara work may move forward, be adjusted, or be discontinued. If discontinued, funds could be shifted to planning for either replication within Batumi or dealing with inter-municipal transport issues within Batumi.

8

8.  Fast tracking of critical items for national-level policy adoption:

•Project team working with stakeholders should identify critical policy items for fast-tracking and promote rapid adoption. Key urgent needs include raising of maximum parking fine and provision of less cumbersome means to collect parking fines

9

9. Shift to dual strategy, including very practical and specific approach in getting legislation adopted and funds allocated:

• While ongoing efforts to get national SUT strategic framework adopted should continue, at the same time, national work should adopt a parallel and narrower focused approach of identifying specific priority legislation, getting it adopted, identifying top-pick SUT measures by size categories of city, and devising means to allocate national funds to SUT. To accelerate progress, project team should provide written input on these topics and encourage online discussion between meetings.

10

10. Possible design of plans for replication of Batumi measures in Kutaisi:

• Project experience and project management can be leveraged in developing an SUTP for Kutaisi, but outside funding would be needed for this.

• The project team may pursue funding of around USD200,000 from bilateral donors.

• Pursuit of funding for Kutaisi work should be contingent on: initiation of implementation in Batumi and team not being stretched too thin vis-à-vis priority of Batumi implementation.

11

11. Focusing the role of CTA on priority implementation needs in the second half of the project:

• CTA role should shift mainly to providing content and outreach support for implementation. Examples of needs are: detailed plans for Batumi parking measures, rough costing estimates for Batumi measures, GHG ER estimates and related capacity building for Batumi, written description of vision for Adjara work, vetting of vision for Adjara work (vis-à-vis GHG ERs and financing), and written input to national working group on priority legislation.

12

12. Support from UNDP to liaise with decision-makers and co-financiers:

• Priority targets are political will for Batumi implementation, assessing political will for Adjara work, pushing forward national work (assignment of leadership to a ministry and adoption of fast-track legislation), and, if needed, fundraising with other donors for Batumi implementation (EBRD or ADB loan) and for Kutaisi SUTP (grant from bilateral donors

13

13. Possible project extension of six months:

• Because of possible future delays in Batumi implementation and because of the possibility of addition of a Kutaisi SUTP, the option for requesting an extension should be kept open.

14

14. Stepping up project marketing/ communications:

•  The main effort should be focused on raising public awareness in Batumi (as covered in Recommendation 2, supported by a communications expert and Batumi City Hall PR Dept.).

•  As secondary efforts, the project may consider whether to: (a) develop a website for SUT in Batumi/Adjara or Georgia generally; (b) promote public awareness nationally (an area of interest, but potentially too high cost); and (c) recruit part-time assistance for the project team in marketing (to support national awareness, website, and general promotion of project, as has so far been carried out by PM) or whether to maintain that function as part of role of PM.

15

15. Linking of project to international work and holding of international conference in Batumi:

• Project should link up with knowledge sharing of the World Bank’s Integrated Approach Pilot on Sustainable Cities and the Global Platform for Sustainable Cities and exchange with other UNDP-supported GEF-financed projects in sustainable transport.

• If Batumi implementation is successful, the project should consider holding an international conference in Batumi at project end to feature results, perhaps with a smaller city focus.

1. Recommendation:

1. Intense focus on results in second half of project; do-or-die goal of Batumi implementation:

a/ Implementation of Batumi SUTP should get top attention from the project team, aiming to influence political will and support selection and detailing of measures to be adopted.

b/ For other work areas, project should have intense focus on results, avoiding any desk work not clearly linked to SUTP implementation, policy adoption, and institutional set up for SUT

Management Response: [Added: 2018/12/06]

Agree.  Intense consultation and advocacy work has been embarked to ensure commitment of Batumi City Hall (and new Mayor since Oct 2017) to launch SUT measures; the PMU, CTA and UNDP CO office will intensify actions according to this recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Agree with Batumi City Hall on establishing an official working group for selecting and implementing sustainable urban transport measures
[Added: 2018/12/06]
PMU 2018/02 Completed Mayor of Batumi has issued a decree in December, 2017 establishing a working group on selecting and implementing sustainable urban transport measures. Project manager is member of this working group. Working group has agreed on the following top priority demonstration measures: dedicated bus lanes along CAA corridor, installation of digital passenger information tables along CAA and introduction of hourly paid parking zone in the central part of Batumi. Additional demonstration measures are under consideration. In addition, these measures were discussed and approval obtained from PEB members on June 29th 2018
1.2.Obtaining official approval of Batumi SUTP from Batumi City Council, granting it an official policy document status
[Added: 2018/12/06]
PMU 2018/05 Completed After two public hearings Batumi City Council has officially approved the SUTP of Batumi on April 20th, 2018
1.3.Intensify working meetings with the mayor and working group members to push forward implementation of sustainable urban transport measures
[Added: 2018/12/06] [Last Updated: 2018/12/07]
PMU, UNDP CO 2018/12 Completed Working meetings are organized with the mayor of Batumi and the members of working group on a regular basis History
2. Recommendation:

2. Strategic and immediate efforts to maximize project influence on Batumi political will:

a.The project should intensify its outreach to city officials following October 2017 elections.

-Project should prepare high-level briefing (i) summarizing SUTP measures, (ii) explaining prioritization of these, (iii) outlining next steps, and (iv) estimating costs.

-If a high-level study tour is pursued, it should leverage the group time spent together on the trip to incorporate a decision-making process and action plan design.

b. The project should quickly launch public awareness outreach work in Batumi to shift public opinion (to influence political will) and get people to use public transport, walk, and bike.

-The PMU can: (i) hold outreach meetings in each of the 13 districts; (ii) prepare materials on SUTP measures, priorities, next steps, and what citizens can do.

- Project should retain expert to design public outreach campaign (reaching majority of residents), design content (taking psychological approach to mindset change), conduct outreach to the press and influencers, and work with City Hall to implement.

Management Response: [Added: 2018/12/06]

Agree; PMU will exercise efforts to influence political will, some of the actions already undertaken and/or planned in this direction are discussed in Recommendation 1. However, the project’s mandate to influence city officials is limited; in addition to actions described for this recommendation, action 1.2 (official approval of Batumi SUTP), described in recommendation 1, will also be used to influence political will of city officials and ensure commitment for the SUTP implementation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1Organize series of consultation and advocacy meetings with Batumi City Hall, including high-level briefing/presentation of SUTP to the Mayor;
[Added: 2018/12/06]
PMU, CO 2018/04 Completed meetings are organized on a regular basis (at least twice a month) with Batumi Mayor, special Working group; Presentation of SUTP to City Hall organized on 6 February; agreement reached to present SUTP to City Council for discussions and consequent approval. Such approval was obtained on April 20th, 2018. In addition to this official approval, Batumi Mayor together with members of working group and Green Cities project manager, organized a press briefing, where he presented all those measures which are to be implemented during 2018-2019, including agreed pilot measures
2.2Organize a study visit for Batumi City officials, to strengthen their confidence and political will for implementing priority measures of SUT
[Added: 2018/12/06]
PMU 2018/05 Completed During a meeting with the Mayor of Batumi, it was agreed that the necessity of such study visit was not any more relevant, as new administration has a political will to implement priority measures and that fund dedicate to study visit should be utilized for pilot measures in Batumi or other critical measures
2.3Develop and implement Public Awareness Raising Action Plan on sustainable urban mobility to influence citizens mobility behavior and their opinion for supporting implementation of sustainable urban transport measures
[Added: 2018/12/06]
PMU 2018/12 Completed Project has already selected a consortium of two companies for the development of the awareness raising action plan and implementation of 5 awareness raising events. Action Plan has been developed, validated by Batumi City Hall. Also validation workshop was organized at Batumi City Council on November 14th, 2018. Three public awareness raising events have been already implemented: 1. During City Day on September 1st. 2. Cycling marathon in the scope of European Mobility Week on September 22 3. Road safety training for school children in two public school on November 15th. Two more events will be implemented in December: 1. Cycling lessons in central park of Batumi 2. Entertaining online survey on Batumi SUTP.
2.4Prepare and disseminate booklet with popular version of Batumi SUTP for public, clearly demonstrating priority measures and their benefits, to influence public opinion
[Added: 2018/12/06]
PMU 2018/12 Completed Project has already commissioned design of such booklet. It is one of the outputs to be delivered by the consortium selected for the development of awareness raising action plan. Booklet has been developed in Georgian Language and it is regularly disseminated on project events since September 1.
3. Recommendation:

3.Emphasis on priority measures and refinement of plans for Batumi to ensure high impact:

a.Project should clearly communicate highest impact, priority measures of the SUTP: (i) high hourly parking fees and parking restrictions in city center and (ii) improvement of public transport (bus route optimization, rapid bus lanes, and 2 bus terminals). Project should push hard for these measures, while having quiet “back-up plan” of least controversial measures.

b.Project should provide support for working out details of Batumi implementation plans, especially for parking strategy, including parking survey, mapping of plan, and selection of parking fee collection method (e.g. parking meters, payment boxes, or mobile apps).

Management Response: [Added: 2018/12/06]

Agree; Batumi SUTP and all related feasibility studies clearly indicate  priority measures, their impact for introducing SUT measures.Also, top priority measures have been clearly articulated during various workshops, working meetings, through printed, TV and social media. Meetings with the new mayor have confirmed, that city shares projects vision and puts emphasis on piloting priced parking zone, bus network optimization, gradual replacement of mini-buses, introduction of dedicated bus lanes and passenger interchanges.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 PMU will continue to emphasize with all possible means the importance of priority measures. This will be done through official meetings, working group meetings, media, public awareness raising plan, Batumi SUTP booklet.
[Added: 2018/12/06]
PMU 2019/12 Completed Project has already achieved an agreement with the mayor of Batumi, the special working group and PEB to implement the measures listed in the recommendation. Namely, project will develop mobile application for hourly paid parking, which will be introduced in the central part of Batumi, from 2019; Bus network optimization is already being implemented; detailed bus lane drawings have been finalized and were expected to be initiated in last quarter of, 2018, but are delayed due to legal and financing issues.; Also as agreed with the Mayor and PEB, project will finance installation of passenger information digital tables at bus stops along dedicated bus lane corridor. umber of mini-van routes has been already reduced by 50% as per decision of Batumi City Council.
3.2 Project will continue to provide technical assistance through PM and CTA to Batumi City Hall during its life cycle
[Added: 2018/12/06] [Last Updated: 2019/04/15]
PMU 2019/01 Completed Project has already “resolved” the issue of highest impact measures as proposed in relevant MTR recommendation by reaching official agreement with the mayor on Batumi on implementing 1) hourly based parking zone in Batumi 2) dedicated bus lanes along 3 central street of Batumi 3) installation of digital information displayed along bus lanes. In addition, Mayor of Batumi confirmed that on their side Batumi Municipality will implement other high priority measures such as: regional bus terminals, extension of existing bike infrastructure, touristic Park-And-Ride etc. History
4. Recommendation:

4. Actions related to costing and financing SUTP implementation in Batumi:

•Project team should prepare rough cost estimates of priority SUTP measures corresponding to those communicated and detailed based on recommendation 3 just above. This will show how most impactful measures are not very high cost and may not require outside financing.

•In case co-financing is needed, team should liaise with EBRD and ADB for loans.

•Project should decide with the city how best to utilize USD270,000 in UNDP-GEF funds targeted for SUTP implementation.

oIdeally these funds may go to highest priority measures (e.g. parking meters).

oIf it is confirmed city will provide full funds needed for priority measures, project funds may be shifted to “soft” uses if so negotiated with city.

•Project team should carry out advance work to determine the best approach to procurement Separate use of UNDP-GEF and city funds may yield faster results with city funds, while combined procurement may provide greater assurance of use of funds for priority measures.

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Agree;

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Once project agrees with Batumi City Hall on priority measures to be implemented during 2018-2019, utilization of USD 270,000 and relevant modes of procurement will be also discussed
[Added: 2018/12/06] [Last Updated: 2019/04/15]
PMU 2019/01 Completed The project succeeded in reaching agreement with Batumi City Hall on modality of procurement of services needed for implementation of pilot measures in Batumi (financed by UNDP/GEF), specifically, signing LoAs with two municipal companies. History
5. Recommendation:

5.  Ensuring Batumi has the capacity to utilize and update the transport model:

- After elections, project should relaunch efforts to ensure two city staff members are assigned responsibility for transport software/model and have large portion of day available to work with these and update model periodically. Otherwise, value of model/software will be lost.

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Propose changes in the charter of Urban Transport Department, leading to institutionalizing transport model
[Added: 2018/12/06]
PMU 2018/03 Completed Project has consulted the Batumi City Hall on institutional aspects of the Transport Demand Model. Newly approved charter of Urban Transport Department, includes transport demand model as a necessary tool for transport planning by the department and Batumi City Hall History
5.2. Discuss with city officials to assign at least one dedicated person (possibly hire a new staff member with sound knowledge of English language) responsible for updating and utilizing transport model
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU 2020/07 Initiated in 2019 PMU has agreed with UNDP GRF project to allocate funds for additional, third, in-depth training of Batumi City Hall transport department staff in transport demand modelling. However, GRF funds are allocated with obligatory provision to ensure sustainability of each on-demand support. So far PMU could not agree with Batumi City Hall on types of measures to ensure sustainability of such technical assistance. One of such sustainability measure proposed by PMU, was to use transport modelling, for example for traffic impact analysis of new construction developments in Batumi as an integral part of deciding to issue construction permits. This idea was rejected by City Hall. PMU continues efforts to ensure additional in-depth training is provided to municipal staff till the end of project i.e. 31 July 2020. History
6. Recommendation:

6.  Preparation of written description of Adjara plans for discussion prior to TOR preparation:

While plans for this work had been well articulated verbally, at the time of the MTR mission and follow up analysis and report writing, a fairly detailed description of work envisioned for sustainable inter-municipal transport plan and Kobuleti sustainable urban transport plan was needed for discussion and finalization prior to further vetting and preparation of a TOR. It is understood that since the mission and draft MTR report submission, the team has adopted a one-step process, preparing a TOR directly, though has not exactly adopted this recommendation or the following one that a written description be vetted first before a decision is made as to whether to move forward

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Partly agree; Project has already prepared draft ToR, it is based on stakeholder consultations during the whole project life so far, but major input was provided during July (2017) workshop and stakeholders meetings, which was organized specifically for Adjara broader work. ToR was then refined based on stakeholders’ and partners’ suggestions and comments and it was validated on a large workshop on December 21st, 2017 and endorsed by PEB on the same date. After getting final validation from major stakeholders, ToR was officially sent to the Governor of Achara, for final comments. After receiving feedback (if any), project will announce international tender for Adjara regional plans.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Announce official tender for Achara regional plans after getting approval from the governor of Achara
[Added: 2018/12/06]
PMU 2018/03 Completed Project has already contracted a consortium of A+S Consult and Deloitte to implement Achara Regional component. Relevant activities ae already being implemented and the whole assignment is to be finalized by the end of 2018
7. Recommendation:

7.  Vetting of viability of proposed Adjara plans:

-Once the written description of plans for Adjara work are agreed upon (per Recommendation 6), the project team should carry out a vetting process.

-(i) GHG emissions reduction potential, (ii) funding potential, and (iii) political will should be assessed.

-Based on results, the Adjara work may move forward, be adjusted, or be discontinued. If discontinued, funds could be shifted to planning for either replication within Batumi or dealing with inter-municipal transport issues within Batumi.

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Partly agree; Please see the response and action planned for the recommendation 6; thus no actions proposed for this recommendation

Key Actions:

8. Recommendation:

8.  Fast tracking of critical items for national-level policy adoption:

•Project team working with stakeholders should identify critical policy items for fast-tracking and promote rapid adoption. Key urgent needs include raising of maximum parking fine and provision of less cumbersome means to collect parking fines

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Partly disagree with the specific actions articulated in the recommendation. The PMU has chosen different approach from the beginning, i.e. transport related problems in Georgia quite frequently arise because of fragmented approach, so project supported development of a comprehensive policy document, jointly with stakeholders, relevant state agencies, experts groups and municipal authorities - Strategy and Policy Framework on SUT for Georgia

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Lobbying adoption of national SUT strategic framework either as a separate policy document or as a part of broader State Decentralization Strategy
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU 2020/07 Initiated As described earlier, in agreement with MoRDI green cities project manager, became a member of State Decentralization Strategy working group. Soon, it became clear that scope, format and content of State Decentralization Strategy would not allow integration of two documents. In addition, at the end of 2018, restructuring/reorganization in MoRDI ended up in replacement of minister and first deputy minister. Thus, in early 2019, a meeting was initiated between new minister, new deputy minister and new UNDP RR. RR discussed with the new minister National SUT document, extended printed copy and proposed additional technical and financial support to revise and update the document in case MoRDI would take ownership over the document and submit it to GoG for adoption. While this proposal was met with high interest, no actual follow-up was initiated by the ministry so far. UNDP CO plans to organize final discussion with MoRDI regarding National SUT document in near future. History
9. Recommendation:

9. Shift to dual strategy, including very practical and specific approach in getting legislation adopted and funds allocated:

• While ongoing efforts to get national SUT strategic framework adopted should continue, at the same time, national work should adopt a parallel and narrower focused approach of identifying specific priority legislation, getting it adopted, identifying top-pick SUT measures by size categories of city, and devising means to allocate national funds to SUT. To accelerate progress, project team should provide written input on these topics and encourage online discussion between meetings.

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Partially disagree; Project will continue efforts to get national SUT strategic framework adopted by the Government of Georgia. National SUT strategic framework already includes short-term and long-term means of allocating national funds to SUT. Identifying priority legislation amendments, will be done through developing action plan for National SUT Strategic Framework. Project has already articulated its readiness to assist national working group (if created through decree of Government of Georgia) in refining national SUT framework and developing action plan. Please see also, management response to Recommendation 8

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 If national working group is created (alternatively this can be a working group for State Decentralization Strategy), assist it in developing action plan for national SUT strategic framework
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU 2020/07 Initiated As described earlier, in agreement with MoRDI green cities project manager, became a member of State Decentralization Strategy working group. Soon, it became clear that scope, format and content of State Decentralization Strategy would not allow integration of two documents. In addition, at the end of 2018, restructuring/reorganization in MoRDI ended up in replacement of minister and first deputy minister. Thus, in early 2019, a meeting was initiated between new minister, new deputy minister and new UNDP RR. RR discussed with the new minister National SUT document, extended printed copy and proposed additional technical and financial support to revise and update the document in case MoRDI would take ownership over the document and submit it to GoG for adoption. While this proposal was met with high interest, no actual follow-up was initiated by the ministry so far. UNDP CO plans to organize final discussion with MoRDI regarding National SUT document in near future. In addition, UNDP and Green cities project stand ready to provide additional sources for technical support to revise and updated National SUT document through national consultants and establishing working group. Nonetheless, this support is strictly subject to guarantees from the side of GoG that final document will be adopted as a policy document. So far, UNDP has not received such guarantees, but will continue to push adoption of National SUT document till end of project. History
10. Recommendation:

10. Possible design of plans for replication of Batumi measures in Kutaisi:

• Project experience and project management can be leveraged in developing an SUTP for Kutaisi, but outside funding would be needed for this.

• The project team may pursue funding of around USD200,000 from bilateral donors.

• Pursuit of funding for Kutaisi work should be contingent on: initiation of implementation in Batumi and team not being stretched too thin vis-à-vis priority of Batumi implementation.

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Agree; UNDP agrees, that it is highly desirable to replicate Batumi works in Kutaisi, once Batumi pilot measures are being successfully implemented. While UNDP and PMU will direct its efforts for obtaining additional funding from potential donors for Kutaisi replication. The PMU will provide support in preparation of new concept ideas,

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 UNDP and PMU will initiate a discussion with Ministry of Environment Protection and Agriculture and Kutaisi City on feasibility of replication project.
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU; UNDP 2019/12 Completed UNDP has initiated such discussion with the Ministry of Environmental Protection and Agriculture of Georgia on replication possibility in Kutaisi. Nevertheless, ministry rejected such idea on the basis that similar project concept (mostly a copy-paste of UNDP-GEF Green Cities Batumi project document) was submitted for financing to GEF by UNEP. As an alternative and adaptive management measure, for replication, green cities project replicated Batumi experience in 5 other Acharian municipalities. Sustainable Transport Plans have been elaborated and submitted to Keda, Khulo, Shuakhevi, Kobuleti and Khelvachauri municipalities. Keda municipality has already officially adopted transport plan developed by the project in 2019. Other 4 municipalities plan to adopt their transport plans in early 2020. As for scaling-up of Batumi experience, Achara Regional Passenger Transport Masterplan and Institutional Model for Adjara Regional Transport Authority has been elaborated and submitted to the government of Achara. History
10.2 As an alternative to replication in Kutaisi, project will assess possibility of replication works in other Georgian cities
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU 2020/07 Not Initiated As the Ministry of Environmental Protection and Agriculture of Georgia has informed the project, it is GEF financing might be considered for a similar project in Kutaisi in 2019. Nevertheless, it is not yet decided which GEF agency will be considered for implementation. UNDP has initiated such discussion with the Ministry of Environmental Protection and Agriculture of Georgia on replication possibility in Kutaisi. Nevertheless, ministry rejected such idea on the basis that similar project concept (mostly a copy-paste of UNDP-GEF Green Cities Batumi project document) was submitted for financing to GEF by UNEP. As an alternative and adaptive management measure, for replication, green cities project replicated Batumi experience in 5 other Acharian municipalities. Sustainable Transport Plans have been elaborated and submitted to Keda, Khulo, Shuakhevi, Kobuleti and Khelvachauri municipalities. Keda municipality has already officially adopted transport plan developed by the project in 2019. Other 4 municipalities plan to adopt their transport plans in early 2020. As for scaling-up of Batumi experience, Achara Regional Passenger Transport Masterplan and Institutional Model for Adjara Regional Transport Authority has been elaborated and submitted to the government of Achara. History
11. Recommendation:

11. Focusing the role of CTA on priority implementation needs in the second half of the project:

• CTA role should shift mainly to providing content and outreach support for implementation. Examples of needs are: detailed plans for Batumi parking measures, rough costing estimates for Batumi measures, GHG ER estimates and related capacity building for Batumi, written description of vision for Adjara work, vetting of vision for Adjara work (vis-à-vis GHG ERs and financing), and written input to national working group on priority legislation.

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Partially agree; As discussed in management responses to Recommendation 1 and Recommendation 2, for public outreach and influence of political will project will convey different actions. In addition, rough cost estimates for Batumi measures have already been made by consulting company and ToR for Adjara related works has been finalized and validated. Project will consider the role of CTA for national working group, in case, Georgian government agrees to set-up an official working group on national SUT.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.1 In case national working group is set-up on national level for Georgia SUT, provide technical and expert support to the working group for developing action plan and input on priority legislation
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU 2020/07 Initiated PMU has retained CTA on board of project with a contract till end of project i.e. 2020/07. CTA’s consultancy services are used in a flexible manner based on emerging needs. History
12. Recommendation:

12. Support from UNDP to liaise with decision-makers and co-financiers:

• Priority targets are political will for Batumi implementation, assessing political will for Adjara work, pushing forward national work (assignment of leadership to a ministry and adoption of fast-track legislation), and, if needed, fundraising with other donors for Batumi implementation (EBRD or ADB loan) and for Kutaisi SUTP (grant from bilateral donors

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
12.1 Project will influence political will in Batumi and Adjara through intense consultations, discussions and advocacy. On the national level, project will use its involvement in the state decentralization strategy working group as a leverage to push national SUT through integration into broader strategy
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU 2019/12 Completed As mentioned earlier, project has already influenced political will in Batumi, by getting Batumi SUMP officially approved by Batumi City Council in April 2018. In addition, project has influenced political will in Keda municipality, where experience of Batumi was replicated and Sustainable Transport Plan for Keda was elaborated and officially approved by Keda Municipal Council in December 2019. Sustainable Transport Plans have been elaborated for other Acharian municipalities: Shuakhevi, Kobuleti, Khulo and Khelvachauri. These municipalities plan to officialy adopt their respective transport plans in 2020. Furthermore, based on SUMP of Batumi and works carried out by UNDP green cities project. KfW in close cooperation with UNDP and Green Cities project has initiated prefeasibility study for ITS component of Batumi SUMP, which will be followed by large financing agreement between Batumi Municipality and kfW to implement ITS measures. Green Cities project manager has been one of the major informants for KfW on study design and priorities. Final results of KfW prefeasibility study and future financing scheme will be presented in February 2020 in Batumi. In addition, based on UNDP works carried out in Batumi so far, GIZ initiated new project under "DKTI - Sustainable Urban Mobility in the South Caucasus" on sustainable urban mobility in Batumi to further support implementation of SUMP measures. GIZ project that has already been launched, and project is going through staff recruitment process till April, 2020. History
13. Recommendation:

13. Possible project extension of six months:

• Because of possible future delays in Batumi implementation and because of the possibility of addition of a Kutaisi SUTP, the option for requesting an extension should be kept open.

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
13.1 Closely monitor the progress (and any possible delays) in implementation of pilot projects in Batumi and conduct extensive consultations within UNDP and with Batumi City Hall on possible extension
[Added: 2018/12/06] [Last Updated: 2019/04/17]
PMU 2019/02 Completed Close monitoring of possible and actual delays has been conducted continuously by PMU and UNDP CO, on the bases of identified delays internal discussions, as well as with Batumi City Hall and RTA at IRH were organized on Project Extension and preliminary consensus on 8 month extension was reached. History
13.2 Schedule PEB meeting in 1st Quarter of 2019 for discussing project extension in case major delays occur in implementation of pilot measures in Batumi or other project activities
[Added: 2018/12/06] [Last Updated: 2019/04/17]
PMU 2019/03 Completed 6th PEB meeting was organized on March 29 with attendance of UNDP CO RR and Batumi Mayor to discuss and endorse Project Extension for 8 month. Decision on Project Extension was endorsed by all attending PEB Members. History
14. Recommendation:

14. Stepping up project marketing/ communications:

•  The main effort should be focused on raising public awareness in Batumi (as covered in Recommendation 2, supported by a communications expert and Batumi City Hall PR Dept.).

•  As secondary efforts, the project may consider whether to: (a) develop a website for SUT in Batumi/Adjara or Georgia generally; (b) promote public awareness nationally (an area of interest, but potentially too high cost); and (c) recruit part-time assistance for the project team in marketing (to support national awareness, website, and general promotion of project, as has so far been carried out by PM) or whether to maintain that function as part of role of PM.

Management Response: [Added: 2018/12/06] [Last Updated: 2018/12/06]

Partially agree; To promote public awareness on national level is out of the project’s financial capacity because of too high cost of such activities. Nevertheless, project will use Batumi and Adjara works and public awareness raising plan and booklet discussed in management responses to Recommendation 1 and Recommendation 2, for raising awareness on national level through different mechanisms, such as, UNDP CO official web-page, social media, printed and TV media, various workshops, blogs and articles etc.

Hiring additional expert or part-time assistance for the is not feasible due to budgetary limitations. So far project has proven to successfully implement public outreach with efficient actions implemented by PMU and UNDP CO.  After developing public awareness raising plan and booklet on Batumi SUTP, PMU and UNDP CO will further intensify actions for public outreach.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
14.1 Ensure good use of public awareness plan and the booklet (to be developed) by UNDP CO and the PMU in the outreach work throughout project implementation;
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU 2020/07 Initiated In 2018 project has developed Batumi Sustainable Urban Mobility Awareness Raising action plan, which was discussed and validated by stakeholders and transferred to Batumi City Hall. In order to kick-off the implementation of this plan, UNDP green cities project initiated and implemented 6 pubic awareness raising events in Batumi based on the plan during 2018. Project continues efforts for raising public awareness and will implement awareness raising events together with Batumi City Hall once new designs for pilot measures in Batumi are developed to gain even more public support for sustainable urban mobility. History
14.2 Project will develop public awareness raising plan for Batumi and implement public awareness raising events
[Added: 2018/12/06]
PMU 2018/12 Completed Project has already finalized development of Public Awareness raising Action Plan, which was validated by Batumi City Hall and local stakeholders. PlLan will be transferred to Batumi City Hall by the end of 2018. In addition, project has implemented 3 public awareness raising events in Batumi and will implement 2 more events till the end of 2018. Batumi SUTO booklet in Georgian has been developed and is regularly disseminated son various occasions and events since September 1, 2018 History
15. Recommendation:

15. Linking of project to international work and holding of international conference in Batumi:

• Project should link up with knowledge sharing of the World Bank’s Integrated Approach Pilot on Sustainable Cities and the Global Platform for Sustainable Cities and exchange with other UNDP-supported GEF-financed projects in sustainable transport.

• If Batumi implementation is successful, the project should consider holding an international conference in Batumi at project end to feature results, perhaps with a smaller city focus.

Management Response: [Added: 2018/12/06]

Agree; Project has already taken steps towards establishing linkages to international work in the field of green and sustainable cities. In 2016, project manager and the Director of Batumi Municipal Bus Company have attended the 3rd European Conference on Sustainable Urban Mobility Plans in Bremen (Germany). In 2017, Project manager has attended the Second Annual meeting of the Global Platform for Sustainable Cities in Delhi (India). In 2017, E&E team Leader and project manager have attended the final workshop of a similar UNDP-supported GEF-financed project in Almaty (Kazakhstan). PMU is in regular contact with two similar UNDP-supported GEF-financed projects in Chisinau (Moldova) and Minsk (Belarus). These efforts will be further intensified and knowledge sharing facilitated through attending various events.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
15. 1 Co-organize an international forum on sustainable urban development (with one full day dedicated to sustainable mobility) with Batumi City Hall
[Added: 2018/12/06]
PMU, Batumi City Hall 2018/11 Completed Project has already organized an International Batumi Sustainable Transport Forum on November 16th . In addition, project is planning to organize another international conference in Batumi as a closing event after successful implementation of pilot measures in 2019.
15.2 Explore partnership possibilities with IFIs / IOs (kfW, GIZ, ADB, etc) to further promote SUT practices in Georgia;
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU, UNDP CO 2020/07 Initiated Furthermore, based on SUMP of Batumi and works carried out by UNDP green cities project. KfW in close cooperation with UNDP and Green Cities project has initiated prefeasibility study for ITS component of Batumi SUMP, which will be followed by large financing agreement between Batumi Municipality and kfW to implement ITS measures. Green Cities project manager has been one of the major informants for KfW on study design and priorities. Final results of KfW prefeasibility study and future financing scheme will be presented in February 2020 in Batumi. In addition, based on UNDP works carried out in Batumi so far, GIZ initiated new project under "DKTI - Sustainable Urban Mobility in the South Caucasus" on sustainable urban mobility in Batumi to further support implementation of SUMP measures. GIZ project that has already been launched, and project is going through staff recruitment process till April, 2020. In light of the fact that project has been extended till July 31 2020, PMU will continue its efforts to explore additional partnership possibilities throughout the whole period till end of project. History
15.3. Plan participation at 6th European Conference on Sustainable Urban Mobility Plans in Groningen, Netherlands
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU 2019/06 No Longer Applicable [Justification: Senior management of Batumi City Hall was not available for participation at European Conference on Sustainable Urban Mobility Plans. Thus, this initiative was abandoned. ]
History
15.4 If Batumi pilot projects are successfully implemented organize an international conference in Batumi during the final stage of the project
[Added: 2018/12/06] [Last Updated: 2020/01/29]
PMU, Batumi City Hall 2020/08 Initiated Project has been extended till 31 July 2020, because there were delays in implementing pilot measures. Once pilot measures are implemented, project will organize an international conference. Relevant funds have already been reserved and allocated for such conference in project’s 2020 annual budget History

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