Terminal Evaluation: UNDP support to UXO programme

Report Cover Image
Evaluation Plan:
2017-2021, Lao
Evaluation Type:
Final Project
Planned End Date:
10/2021
Completion Date:
09/2021
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
30,000

Share

Document Type Language Size Status Downloads
Download document Final evaluation TOR_UXO project-Final.pdf tor English 783.57 KB Posted 666
Download document UXO Project Final Evaluation Report final version 22 Sept 21.pdf report English 1211.37 KB Posted 648
Download document FE management response updated 27 Jan 2022 (002) - final.docx.pdf related-document English 493.67 KB Posted 306
Title Terminal Evaluation: UNDP support to UXO programme
Atlas Project Number: 00098202
Evaluation Plan: 2017-2021, Lao
Evaluation Type: Final Project
Status: Completed
Completion Date: 09/2021
Planned End Date: 10/2021
Management Response: Yes
Focus Area:
  • 1. Poverty and MDG
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.1. National and sub-national systems and institutions enabled to achieve structural transformation of productive capacities that are sustainable and employment - and livelihoods- intensive
SDG Goal
  • Goal 11. Make cities and human settlements inclusive, safe, resilient and sustainable
  • Goal 17. Strengthen the means of implementation and revitalize the Global Partnership for Sustainable Development
SDG Target
  • 11.5 By 2030, significantly reduce the number of deaths and the number of people affected and substantially decrease the direct economic losses relative to global gross domestic product caused by disasters, including water-related disasters, with a focus on protecting the poor and people in vulnerable situations
  • 17.18 By 2020, enhance capacity-building support to developing countries, including for least developed countries and small island developing States, to increase significantly the availability of high-quality, timely and reliable data disaggregated by income, gender, age, race, ethnicity, migratory status, disability, geographic location and other characteristics relevant in national contexts
Evaluation Budget(US $): 30,000
Source of Funding:
Evaluation Expenditure(US $): 23,210
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Rebecca Roberts Evaluation team leader
Kiengkay Ounmany Evaluation team member LAO PEOPLE'S DEMOCRATIC REPUBLIC
GEF Evaluation: No
Key Stakeholders: National Regulatory Authority for UXO/Mine Action Sector in Lao PDR
Countries: LAO PEOPLE'S DEMOCRATIC REPUBLIC
Lessons
Findings
Recommendations
1

Identify what UNDP’s role in the sector is and communicate this clearly to other stakeholders

2

Act as a neutral arbiter within the UXO sector and ensure that the interests of all stakeholders including the people of Laos, UXO sector actors, GoL and donors are represented.

3

Provide leadership for/or support for coordination and information exchange and joint initiatives that facilitate the work of the sector.

4

Support the capacity needs assessment for NRA (and another for UXO Lao) and identify where UNDP can contribute.

5

UNDP has a comparative advantage for advocacy across multiple sectors, for example, to improve support for victim assistance and persons with disabilities, and to promote gender mainstreaming and the meaningful participation of women in the UXO sector.

6

Improve project design, develop a baseline and monitoring and evaluation mechanisms that can assess progress and help to differentiate UNDP’s contribution to the UXO sector from that of other stakeholders.

7

Ensure that appropriate staff and funding are available. Lobby headquarters for support and work with UNDP regionally to share experiences, lessons learned and to pool resources.

8

Determine the impact of the contamination and UXO Action through research and analysis and use findings as an advocacy and fundraising tool. Examine methods to extrapolate from existing survey and bombing data to determine the extent of the contamination.

9

Agree the strategic priorities for the UXO sector based on analysis of the impact of the contamination and UXO Action and develop SPFIII accordingly in collaboration with other UXO sector stakeholders.

10

To fulfil SPFIII, agree criteria for task prioritisation informed by the impact of contamination and clearance. Agreed prioritisation criteria should facilitate MoU procedures.

11

Based on the strategic priorities, identify capacity development needs. There is a huge amount of capacity and expertise in the UXO sector in Lao PDR. Resources should be pooled, capacity mapped, and comparative advantages identified to develop a comprehensive capacity development programme to build sustainable national capacity. The process should be led by the NRA with support from UNDP if it has a full-time CTA in place. If UNDP does not have a CTA, an alternative long-term solution should be found to ensure continuity.

12

Identify issues to be addressed to ensure sustainable national UXO Action capacity and develop a plan to achieve sustainability.

13

Improve coordination for action within the UXO sector through more effective sector and technical working group meetings and sharing of IMSMA data and other relevant information.

14

Continue advocacy with ministries for UXO Action and mainstream the sector’s activities.

15

Continue to work towards expediting the MoU process.

16

Collate and make public information on all the GoL’s financial and in-kind contributions to the UXO sector. Work with the GoL to identify ways of increasing its contributions.

17

Continue to develop existing relationships with donors and to build trust by ensuring timely communication, transparency and accountability.

18

Improve information management, monitoring and evaluation of sector activities and analysis of data which should inform strategic decision making in the sector.

19

Strengthen quality management capacity.

20

Continue to work with UNDP and other stakeholders to strengthen programmatic and technical UXO Action capacity.

21

Ensure that responses to and engagement in investigations are timely. Ensure that engagement in processes such as strategic planning and evaluations are timely.

22

Identify ways to strengthen subnational capacity and coordination between the national and subnational levels

23

Use risk education teams to improve community liaison. Examine more innovative ways to deliver risk education. Explore the possibilities of using international NGOs to provide support.

1. Recommendation:

Identify what UNDP’s role in the sector is and communicate this clearly to other stakeholders

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/14]

Management response: Partially agree.

UNDP acknowledges that while it plays a significant role in the UXO sector, it needs to re-define its work in the UXO sector to enhance clarity from the current ‘behind-the-scenes’, focus on capacity- building, providing programme/reporting/financial support, and resource mobilisation for the NRA and UXO Lao. Furthermore, UNDP recognises that NRA must continue to provide sector leadership, to ensure the sustainability of the sector.

UNDP further acknowledges that the delay in replacement of the CTA has posed a challenge to UNDP playing a stronger and more visible role in the sector. Measures have been put in place to ensure that the next Project Document (ProDoc) illustrate clearly and in measurable terms what UNDP’s role in capacity-building is.

 

 

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 UNDP to recruit a CTA to increase capacity to play a more significant role in the UXO sector
[Added: 2021/12/13] [Last Updated: 2022/01/27]
UNDP UXO Unit and Operation Unit (HR) 2022/03 Completed UNDP completed the recruitment process and the new CTA will start in Feb 2022 History
1.2 UNDP to ensure that its role is clearly defined in the next Project Document, and its contributions communicated to the stakeholders in the sector
[Added: 2021/12/13] [Last Updated: 2022/03/31]
UNDP UXO Unit and Operation Unit 2022/03 Completed The new UXO Project Document for 2022-2026 with result framework was discussed in a consultation meeting with all relevant stakeholders. The Project Document specifies UNDP’s position and role in the UXO sector for the next five years and the document is currently under approval process. In line with M&E plan, the project will monitor and communicate the progress and results to relevant stakeholders on a regular basis. History
2. Recommendation:

Act as a neutral arbiter within the UXO sector and ensure that the interests of all stakeholders including the people of Laos, UXO sector actors, GoL and donors are represented.

Management Response: [Added: 2021/12/13]

Management response: Partially agree.

UNDP recognises the importance of the role, it is already positioning itself as a neutral arbiter. Working with the NRA and UXO Lao inherently requires that UNDP be neutral, to retain the GoL’s trust while ensuring that donor confidence is maintained. While the issue of coordination is not unique to the UXO sector, UNDP is trying to improve this within the UXO sector.

UNDP acknowledges that its role as neutral arbiter has not been sufficiently explicit. To strengthen this responsibility, UNDP plans to examine coordination structures, particularly the Sector Working Group meetings, to ensure that the opinions of all actors in the sector are better represented — and acted upon. It also reinforces recommendation made in NPA’s Clearing Cluster Munitions Report (CCMR) 2021, which suggested improvement of the ‘country coalition’ model in Laos may improve its ability to meet its commitments to the Convention on Cluster Munitions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 UNDP will review and revise the agenda of the Sector Working Group meetings in coordination with MLSW and US Embassy, to ensure that more opinions are heard, and action points identified.
[Added: 2021/12/13] [Last Updated: 2022/06/23]
UNDP UXO Unit 2022/06 Completed UNDP and the NRA provisionally discussed the agenda of the upcoming UXO Sector Working Group meeting which will conduct in July 2022 and revised the agenda to ensure a more participatory and meaningful meeting. History
2.2 UNDP plans to reach out to successful country coalitions (eg. Lebanon / Bosnia) to identify best practices that can be adopted in the Laos context.
[Added: 2021/12/13] [Last Updated: 2022/06/23]
UNDP UXO Unit 2022/06 Completed The CCMR release session in September 2021 highlighted some examples of successful country coalitions, particularly in Lebanon and Bosnia. Cambodia also is a possibility which is being currently explored via ARMAC, the Asean sub-regional mine action center, UNDP and NRA. History
3. Recommendation:

Provide leadership for/or support for coordination and information exchange and joint initiatives that facilitate the work of the sector.

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/13]

Management response: Agree

 

UNDP recognises that coordination and information exchange have been slightly weakened by the absence of a focal point in a CTA. Once a CTA is recruited and in place, UNDP will work with NRA to set out a more regular schedule of meetings with operators and development partners, to facilitate more frequent meetings.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 UNDP holds regular meetings with operators once recruitment of Chief Technical Specialist (CTS) has been completed, work with NRA to organize more regular meetings with operators and development partners, to ensure that stakeholders are informed on upcoming meetings and events in advance, to enhance their chances to share opinions and strengthen participation.
[Added: 2021/12/13] [Last Updated: 2022/03/31]
UNDP UXO Unit 2022/07 Completed A new CTS has been onboard since mid-February. The CTS is meeting regularly with operators and is working with the NRA to strengthen pillar level coordination (e.g. MRE, VA, technical, etc) History
4. Recommendation:

Support the capacity needs assessment for NRA (and another for UXO Lao) and identify where UNDP can contribute.

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/14]

Management response: Agree

UNDP is committed to assisting in the developing of national capacities to oversee and steer the UXO sector through national institutions. UNDP is in the process of completing the Capacity Needs Assessment for NRA.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 UNDP to complete the Capacity Needs Assessment and share it with NRA and other stakeholders.
[Added: 2021/12/13] [Last Updated: 2022/06/23]
UNDP UXO Unit 2022/06 Completed The report is currently being revised by the CTA to highlight key areas for discussion with the NRA to build their capacity and share the revised version with relevant stakeholders. History
5. Recommendation:

UNDP has a comparative advantage for advocacy across multiple sectors, for example, to improve support for victim assistance and persons with disabilities, and to promote gender mainstreaming and the meaningful participation of women in the UXO sector.

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/14]

Management response: Agree

NRA’s Victim Assistance Unit has made significant progress in the development of a draft Victim Assistance Framework (2021-2025) since last year. Delays caused by the COVID-19 pandemic prevented the early completion of this framework, but UNDP have been working closely with the NRA VA Unit to ensure its completion by 2022, to advocate for more support for persons with disabilities, gender mainstreaming, and the meaningful participation of women in the UXO sector.

On gender mainstreaming, a manual for trainers on gender mainstreaming in the UXO sector previously developed by UN Women, Lao Women’s Union (LWU) and NRA with Canadian support will be utilised from 2022 with the support from the Republic of Korea.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 UNDP working with NRA to complete the Victim Assistance Framework.
[Added: 2021/12/13] [Last Updated: 2022/06/23]
UNDP UXO Unit / NRA VA Unit 2022/06 Completed The NRA developed a VA plan for 2022-2026 as a five-year framework. The document is currently being translated from Lao to English. History
5.2 UNDP to utilise gender manual jointly designed by UN Women, LWU and NRA) in the next project with KOICA.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
UNDP UXO Unit 2022/07 Completed Gender mainstreaming training of trainers (ToT) has been included under the new KOICA cooperation. The KOICA proposal (2022-2026) is now awaiting agreement signing between the Government of Lao PDR, KOICA and UNDP to start the new project from April 2022. Once the agreement is signed in April 2022, NRA with support from UNDP will utilise the gender manual to provide gender mainstreaming ToT to train all entities engaged in the UXO sector in gender mainstreaming. History
6. Recommendation:

Improve project design, develop a baseline and monitoring and evaluation mechanisms that can assess progress and help to differentiate UNDP’s contribution to the UXO sector from that of other stakeholders.

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/14]

Management response: Agree.

 

UNDP recognises the need to work more closely with M&E team members to ensure that the next ProDoc have well developed baselines and M&E mechanisms to facilitate assessment of progress and demonstrate contribution of the stakeholders in the sector, such as (for example) the timely submission of reports/minutes by NRA and UXO Lao.

Recruitment process is ongoing to hire a fully-dedicated M&E officer for the UXO programme in time for the next ProDoc’s development.

 

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 UNDP UXO Unit initiated hiring an M&E specialist (UNV) to support the design of the next ProDoc.
[Added: 2021/12/14] [Last Updated: 2022/01/27]
UNDP UXO Unit 2021/12 Completed A funding proposal for a M&E UNV was approved by the Republic of Korea for next year. In the interim, the UXO Unit is using existing funds to recruit an International M&E UNV for 6 months, to support the development of the ProDoc. The recruitment process was completed and the M&E UNV started in Dec 2021. History
6.2 UNDP to encourage NRA and UXO Lao to publish baseline data on post-clearance work for the new Project, and include metrics related to this in the next ProDoc.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
UNDP UXO Unit 2022/06 Completed UNDP, together with the NRA, included plans for baseline and endline surveys and post-clearance impact assessment in the new UXO Project (2022-2026), which was approved and launched in April 2022. UNDP has begun the process of preparing a ToR to hire a consultant for a pre- and post-clearance assessment to determine baseline and target values and evaluate the impact of UNDP-supported interventions. History
7. Recommendation:

Ensure that appropriate staff and funding are available. Lobby headquarters for support and work with UNDP regionally to share experiences, lessons learned and to pool resources.

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP acknowledges the two issues raised (staffing and funding) and plans to address them with support from regional and headquarter levels. UNDP has ensured that realistic staffing costs are included in new agreements and proposals in upcoming  and  future  projects. In addition, UNDP has already reached out to other COs in Vietnam and Cambodia and is exploring potential partnership arrangements. Plans to share experiences and lessons learned with other countries in similar contexts as well as support from the headquarters to explore  potential  resource mobilisation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 UNDP will incorporate required UNDP staffing costs in new agreements with donors.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
UNDP UXO Unit 2022/07 Completed This was addressed more systematically in recent funding proposals which UNDP has submitted. History
7.2 UNDP will reach out to regional headquarters to see what partnership arrangements and support are available.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
UNDP UXO Unit 2022/07 Completed UNDP has already reached out to COs in Vietnam and Cambodia, and is potentially planning a joint workshop in early-2022. History
8. Recommendation:

Determine the impact of the contamination and UXO Action through research and analysis and use findings as an advocacy and fundraising tool. Examine methods to extrapolate from existing survey and bombing data to determine the extent of the contamination.

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/14]

Management response: Agree.

Recognising the fact that it is a challenging task to determine the impact of contamination and UXO action, which requires the cooperation of the entire UXO sector, UNDP plans to include this task in the next ProDoc, and explore ways to determine the impact of contamination.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 UNDP to incorporate this task in the next ProDoc, and explore ways to determine the impact of contamination.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
Ministry of Labour and Social Welfare (NRA) and UNDP UXO Unit 2022/07 Completed The exact total extent of contamination in the country and its impact is uncertain. The new ProDoc foresees support survey activities to establish the extent of known contamination for clearance and enhance the institutional capacity of UXO Lao and Unit 58 in effective survey and clearance in line with national standards and national prioritization plan. UNDP has incorporated post-clearance impact assessments (PCIA) in the new ProDoc on land cleared of UXO with UNDP support. With PCIA, the project will have opportunities to discuss and explore ways to determine the impact of contamination during the project period (2022-2026). History
9. Recommendation:

Agree the strategic priorities for the UXO sector based on analysis of the impact of the contamination and UXO Action and develop SPFIII accordingly in collaboration with other UXO sector stakeholders.

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/14]

Management response: Agree.

As a neutral arbiter in the sector, UNDP has involved all the relevant stakeholders to decide on the strategic priorities for the UXO sector.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 UNDP to convene consultations with all relevant stakeholders to discuss strategic priorities for the UXO sector and reflect them in SPFIII.
[Added: 2021/12/14] [Last Updated: 2022/01/29]
Ministry of Labour and Social Welfare (NRA) and UNDP UXO Unit 2021/12 Completed A series of consultations have been organised in the process of developing SPF3, the latest took place on 15 October 2021. History
10. Recommendation:

To fulfil SPFIII, agree criteria for task prioritisation informed by the impact of contamination and clearance. Agreed prioritisation criteria should facilitate MoU procedures.

Management Response: [Added: 2021/12/13] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP recognises that task prioritisation with key stakeholders in the UXO sector is important and will explore on the subject in coordination with NRA. However, it is worth noting that NRA has already initiated this process, and therefore UNDP can support it.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 UNDP support NRA in agreeing on criteria for task prioritisation, in line with SPF III.
[Added: 2021/12/14]
NRA and UNDP UXO Unit 2022/12 Initiated As this process has already been initiated by NRA, UNDP will keep track of it in our monthly meetings with NRA leadership, and offer support where necessary.
11. Recommendation:

Based on the strategic priorities, identify capacity development needs. There is a huge amount of capacity and expertise in the UXO sector in Lao PDR. Resources should be pooled, capacity mapped, and comparative advantages identified to develop a comprehensive capacity development programme to build sustainable national capacity. The process should be led by the NRA with support from UNDP if it has a full-time CTA in place. If UNDP does not have a CTA, an alternative long-term solution should be found to ensure continuity.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

NRA has already developed a Capacity Needs Assessment (CNA), which is in the final stages with UNDP assistance, and intends to identify capacity development needs. UNDP will encourage other stakeholders to undertake this activity, depending on the availability of resources.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 UNDP will complete the Capacity Needs Assessment of NRA and present findings to other stakeholders.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
UNDP UXO Unit 2022/06 Completed The report is currently being revised by the CTA to highlight key areas for discussion with the NRA to build their capacity and share the revised version with relevant stakeholders. History
12. Recommendation:

Identify issues to be addressed to ensure sustainable national UXO Action capacity and develop a plan to achieve sustainability.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

SPF III has been conceptualised with the explicit intention of achieving sustainability in the long- term, by improving the GoL’s commitment to the sector and encouraging stakeholders to commit to support in the interim. UNDP acknowledges that its an ongoing objective, and will urge other stakeholders to discuss sustainability in available forums, such as the TWGs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 UNDP will urge other stakeholders in the UXO sector to discuss sustainability in the Technical Working Groups (TWGs), in the long term.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
NRA and UNDP UXO Unit 2022/12 Completed NRA hosts quarterly Technical Working Group (TWG) meetings with interested stakeholders in the sector for four of the main areas of operation, these being Clearance, Information Management (IM), Explosive Ordnance Risk Education (EORE), and Victim Assistance (VA). The Technical Working Groups are an ideal forum, as they bring together operators and stakeholders in smaller groups and discuss various issues, including the long-term sustainability of the sector. History
13. Recommendation:

Improve coordination for action within the UXO sector through more effective sector and technical working group meetings and sharing of IMSMA data and other relevant information.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

As NRA is the lead in the coordination of the sector, it should spearhead technical working groups, and UNDP will encourage the NRA leadership to respond to operators’ requests for the SWG meetings to focus more on discussing ongoing issues within the sector.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 UNDP will encourage NRA to review the agenda of the Sector Working Group meetings, to ensure that more opinions are heard, and action points are agreed after meetings.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
UNDP UXO Unit 2022/06 Completed UNDP and the NRA provisionally discussed the agenda of the upcoming UXO Sector Working Group meeting which will conduct in August 2022 and revised the agenda to ensure a more participatory and meaningful meeting. History
14. Recommendation:

Continue advocacy with ministries for UXO Action and mainstream the sector’s activities.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP understands that the sustainability of the UXO sector rests on the GoL increasing its contributions — both financially and in substantive terms, in the longer term. While UNDP continues to conduct resource mobilisation to secure a smooth transition to national ownership of the sector, it is already planning in SPF III to increase the role of government ministries with intersecting policy areas — such as agriculture, health, etc. Consultative workshops have been conducted with GoL ministries during the SPF III drafting process, and efforts will continue to encourage NRA to reach out to its government stakeholders to deepen their involvement in the sector.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 UNDP will encourage NRA to advocate with ministries to mainstream UXO issues within other sectors.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
NRA and UNDP UXO Unit 2022/07 Completed The NRA, under the support of UNDP, developed the SPF III and presented it to relevant ministries and development partners. During the presentation, ministries (e.g., MAF, MoFA, MOES) pointed out that the UXO problem is cross-sectoral and discussed areas of cooperation to address UXO problems. History
2.2 UNDP works with NRA to raise the importance of UXO action to the public at large — via press releases, videos, etc.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
NRA PR Unit and UNDP UXO Unit 2022/12 Completed UNDP has already drafted a communication strategy for NRA to review, and will continue to work with NRA to raise UXO issues in other ways. UNDP is organising a joint press conference with NRA for International Mine Awareness Day. History
15. Recommendation:

Continue to work towards expediting the MoU process.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP understands that the MOU process is a complex issue for the GoL and UXO operators. To assuage concerns, UNDP will hold a workshop with respective ministries, operators and other stakeholders to identify challenges/bottlenecks with the MoU process, and discuss them with the NRA.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 UNDP will support NRA to hold a workshop with operators and other stakeholders to identify challenges in the MoU process and discuss them with NRA.
[Added: 2021/12/14]
NRA IC Unit and UNDP UXO Unit 2022/12 Initiated This is a longstanding issue and is at least partially out of the remit of UNDP and NRA. UNDP will hold a workshop to identify and discuss issues.
16. Recommendation:

Collate and make public information on all the GoL’s financial and in-kind contributions to the UXO sector. Work with the GoL to identify ways of increasing its contributions.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP understands that publicising the GoL’s financial and in-kind contributions plays a key role in strengthening national ownership and retaining donor confidence, both in the short-term and for the longer-term sustainability of the UXO sector. Therefore, it will encourage the NRA to make contributions public where possible, with a view to increasing these contributions in time.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 UNDP will work with the NRA to publicise the GoL’s contributions to the Sector on the NRA website.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
NRA Planning Unit and UNDP UXO Unit 2022/09 Initiated Improvements to the website have been underway, and UNDP will ensure that GoL contributions will be public where possible. Once the government contribution is captured in the 2021 Annual UXO Sector Report, it will be shared on the NRA website. History
4.2 UNDP will encourage the NRA to publicise the GoL’s contributions to the sector in the next Sector Annual Report.
[Added: 2021/12/14]
UNDP UXO Unit 2022/09 Initiated The next Sector Annual Report will be published in mid-2022.
17. Recommendation:

Continue to develop existing relationships with donors and to build trust by ensuring timely communication, transparency and accountability.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP will continue to deliver on resource mobilisation efforts, although it is conscious that such efforts must increasingly be supported and eventually led by NRA, for the sector to be sustainable. In the interim, it will hold more regular donor meetings to address concerns and questions as and when they arise.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 UNDP will encourage NRA to hold more regular donor meetings to build trust with current and prospective donors.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
NRA Planning Unit and UNDP UXO Unit 2022/06 Completed While UNDP uses the bi-annual SWG to discuss donor/development partners concerns, it will also urge NRA to engage more regularly with donors/DPs and improve information sharing. The NRA and UNDP have organized an informal UXO Sector development partners meeting on 17 June to update some of the key works and discuss sector-wide issues. UNDP is also supporting the NRA on the preparation of UXO donors/DPs field visit in September 2022 for more regular engagement with DPs. History
18. Recommendation:

Improve information management, monitoring and evaluation of sector activities and analysis of data which should inform strategic decision making in the sector.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP agrees that information exchange has been challenging in the Project, due to difficulties with IMSMA. The NRA is currently revising its Operations Dashboard to be the main focal point of reference for UXO data, while including information for Victim Assistance purposes. Once completed, this is expected to minimise the potential for data errors in reporting in the future.

In addition, monitoring and evaluation will be strengthened with the recruitment of a dedicated M&E UNV specialist, who will take responsibility for this process in the next Project and support NRA where necessary.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 UNDP will follow-up with the IM Unit at NRA to understand whether the Dashboard has been revised to be the main point of reference.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
NRA IM Unit and UNDP UXO Unit 2022/06 Completed UNDP, together with the NRA IM unit, joined a field mission in April 2022 led by the NRA Director-General to address issues of cross clearance between operators, which mainly came from data errors on IMSMA. UNDP and NPA, have begun working closely with the NRA IM Unit to strengthen their capacity to ensure its Operations Dashboard is the main focal point of reference for UXO data. The NRA has included ‘Victim Assistance’ information in the recently updated 2021 IMSMA Completion report which was signed on the 7th of June 2022. During the IM TWG on 10 June 2022, UNDP reaffirmed with the NRA, and other operators that the Operations Dashboard is the main focal point of reference for UXO data. History
6.2 UNDP will recruit an M&E UNV Specialist, who will support NRA where necessary.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
UNDP UXO Unit 2022/07 Completed A UNV M&E Specialist has been on board since mid December 2021. Currently she is working with NRA supporting the team in monitoring and reporting as well as creating MEL system for UXO sector with specific focus on SPF III. History
19. Recommendation:

Strengthen quality management capacity.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP recognises NRA’s need to strengthen its quality management capacity and plans have been put in place to address this issue in the NRA Capacity Needs Assessment and in SPF III. UNDP is also informed that NRA does not have sufficient QM teams, however, in the latest proposal to KOICA, funding proposals were included for 2 more QM teams to strengthen the NRA’s capacity. It is expected to be set up by December 2022.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 UNDP to address OM capacity in the CNA and SPF III, and follow up on the KOICA project.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
NRA OM Unit and UNDP UXO Unit 2022/12 Completed The limited QM capacity of the NRA has been addressed in the draft CNA and also SPFIII. In this regard, UNDP included 2 more QM teams to strengthen the NRA’s QA/QC capacity in the new KOICA project (2022-2026). Two additional QM teams will be set up under the NRA QM unit by December 2022. History
20. Recommendation:

Continue to work with UNDP and other stakeholders to strengthen programmatic and technical UXO Action capacity.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

In line with SPF III, UNDP has continued to emphasise on increased sustainability for NRA  and UXO Lao, involves strengthening their overall programmatic and technical capacity so that they can take more responsibility for the sector. UNDP will urge both agencies to have regular meetings to check up on any gaps faced in the sector.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 UNDP to use CNA process to identify ongoing gaps in programmatic/technical UXO action capacity within NRA.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
NRA, UXO Lao and UNDP UXO Unit 2022/06 Completed The report is currently being revised by the CTA to highlight key areas for discussion with the NRA to build their capacity. History
21. Recommendation:

Ensure that responses to and engagement in investigations are timely. Ensure that engagement in processes such as strategic planning and evaluations are timely.

Management Response: [Added: 2021/12/14]

Management response: Agree.

UNDP understands that investigations into UXO accidents and strategic planning/evaluations are crucial for the UXO sector’s accountability and sustainability, maintenance of donor confidence and participation. Recognising that delays could affect donor perceptions, UNDP with NRA and UXO Lao will work together to enhance accountability in these areas.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 UNDP will encourage NRA/UXO Lao to submit investigation reports within a month of accident.
[Added: 2021/12/14] [Last Updated: 2022/03/31]
GoL (MLSW, NRA, and UXO Lao) and UNDP UXO Unit 2022/07 Completed UNDP has officially requested NRA/UXO Lao to submit investigations reports within a month of future accidents. History
2.2 NRA and UNDP held a strategic consultation with more than 100 stakeholders on SPF III zero draft on 15 October.
[Added: 2021/12/14]
NRA and UNDP UXO Unit 2021/10 Completed NRA and UNDP shared a zero draft of SPF III with stakeholders and collected comments from the consultative workshop on 15 October 2021. An updated version will be shared shortly with stakeholders for further comments and finalization. History
22. Recommendation:

Identify ways to strengthen subnational capacity and coordination between the national and subnational levels

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP acknowledges that staff turnover at the subnational level contributes to reduced overall capacity in the sector. While this remains NRA’s responsibility, planned annual meetings with Provincial Regional Authorities (PRAs) will be used to table the issue and devise strategies with NRA to improve recruitment and coordination between the national and subnational levels.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 UNDP will encourage NRA and UXO Lao to use its annual meeting with PRAs to discuss ways to improve subnational capacity.
[Added: 2021/12/14] [Last Updated: 2022/06/23]
NRA and UNDP UXO Unit 2022/06 Completed As recruitment remains NRA’s and UXO Lao’s responsibility, UNDP encouraged both agencies to continue recruitment efforts at subnational level, while using our annual meeting with PRAs to discuss strategy in this area. History
23. Recommendation:

Use risk education teams to improve community liaison. Examine more innovative ways to deliver risk education. Explore the possibilities of using international NGOs to provide support.

Management Response: [Added: 2021/12/14] [Last Updated: 2021/12/14]

Management response: Agree.

UNDP understands that risk education needs to adapt to new formats and means to remain relevant to its audiences. At the moment, UNDP has already commissioned (with the NRA) the release of a UXO promotional video (with New Zealand funding) in both Lao and English, that has been released online and soon to be aired on national television. This initiative showcase UNDP’s continuing approach to encourage NRA and UXO Lao to embrace social media and other innovative ways to deliver risk education.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 UNDP to support NRA/UXO Lao to explore alternative ways to deliver risk education, e.g. via social media, animations/cartoons, etc
[Added: 2021/12/14]
NRA RE Unit and UNDP UXO Unit 2022/12 Initiated NRA is conducting a RETWG every quarter to explore the possibility of cooperating better with international NGOs.

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org