Lebanese Electoral Assistance Project

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Evaluation Plan:
2017-2021, Lebanon
Evaluation Type:
Project
Planned End Date:
10/2018
Completion Date:
12/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
25,000

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Title Lebanese Electoral Assistance Project
Atlas Project Number: 00068060
Evaluation Plan: 2017-2021, Lebanon
Evaluation Type: Project
Status: Completed
Completion Date: 12/2018
Planned End Date: 10/2018
Management Response: Yes
Focus Area:
  • 1. Democratic Governance
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 2.1. Parliaments, constitution making bodies and electoral institutions enabled to perform core functions for improved accountability, participation and representation, including for peaceful transitions
SDG Goal
  • Goal 16. Promote peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels
  • Goal 5. Achieve gender equality and empower all women and girls
SDG Target
  • 16.7 Ensure responsive, inclusive, participatory and representative decision-making at all levels
  • 5.5 Ensure women’s full and effective participation and equal opportunities for leadership at all levels of decision-making in political, economic and public life
Evaluation Budget(US $): 25,000
Source of Funding: Project
Evaluation Expenditure(US $): 20,182
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
GEF Evaluation: No
Key Stakeholders: Ministry of Interior and EU
Countries: LEBANON
Lessons
Findings
Recommendations
1

Ensure the continuation of the project (under a guise of a new formulated project document) to consolidate the gains already achieved and to assist in medium and long term planning. Where possible a new Project Document should be designed instead of ensuring a no cost extension.

2

Staff as well as key persons from the key beneficiaries should receive specific trainings in the field of elections in order to be up to date with progress in technical capacities and training. These may include specific trainings in thematic areas, or exchange visits and/or conferences.  The project would especially benefit from examining other countries and gender representation, the use of social media in communication and field visits to the Procurement Support Office (PSO) in Copenhagen

3
  • Youth which was largely absent from this particular project, should be integrated into a new project and ensure that it is mainstreamed across the components.
  • Gender equality should be integral part of the next phase, and ensure that gender is mainstreamed across the whole of the project, ensuring adequate gender indicators are added for each of the components.
  • The gains already achieved under gender and PwDs should be galvanized and a comprehensive strategy in line with other UN agencies and CSOs should be explored.  Work should be divided amongst the different partners according to their expertise and to ensure added value and duplication avoided.
  • In the formulation of a new document, sufficient focus and funds should support the building and sustaining of quality for both the SCE as well as civil society. The project document should be clear and precise with regards to the work and should separate the work between the entities ie MOIM, the SCE and civil society into different pillars, ensuring a streamlined approach which integrates them under one project, but also ensures enough separation in order to avoid confusion by each key beneficiary.

 

4

The M & E framework should be revitalized ensuring an independent expert in conjunction with the project designs a comprehensive framework with accompanying tools, relevant indicators and ensures gender sensitivity to each of the indicators.  Indicators should be placed at all levels of the framework, output, outcome and impact. The last year of the project should ensure that all baseline data is collected so that it is fed into a new and revitalized M & E Framework. The project should consider using info graphics to depict the achievement of indicators and targets, and monthly meetings should be held in order to ensure that M & E is an integrated part of the project. Project should consider uploading all relevant data of the project to a portal which can be accessed easily by the MoIM, (the ACE project could be an example). Time allowing and interest apparent, the project should present an overview of the data available and its possible use for the future.

1. Recommendation:

Ensure the continuation of the project (under a guise of a new formulated project document) to consolidate the gains already achieved and to assist in medium and long term planning. Where possible a new Project Document should be designed instead of ensuring a no cost extension.

Management Response: [Added: 2018/12/21]

Developing a new ProDoc to cover the next electoral cycle based on the areas of work highlighted during the evaluation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Discussions launched with EAD/DPA about possibilities to go ahead, with potential NAM in 2019 1.2 Holding a Project Board to review achievements and agree on broad directions of new phase 1.3 Develop a new ProDoc in consultation with all stakeholders 1.4 Discussions launched with donors and stakeholders
[Added: 2019/05/20] [Last Updated: 2019/11/03]
Project team and UNDP CO 2020/01 Overdue-Initiated History
2. Recommendation:

Staff as well as key persons from the key beneficiaries should receive specific trainings in the field of elections in order to be up to date with progress in technical capacities and training. These may include specific trainings in thematic areas, or exchange visits and/or conferences.  The project would especially benefit from examining other countries and gender representation, the use of social media in communication and field visits to the Procurement Support Office (PSO) in Copenhagen

Management Response: [Added: 2018/12/21]

New PD will include specific actions to address the above recommendation. Part of the new project phase to cover the cost of those tranings

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Supporting the MOIM in identifying required institutional needs 2.2 Supporting the MOIM in drafting the TORs for identified functions
[Added: 2019/05/20] [Last Updated: 2019/11/01]
Project Team 2019/11 Completed Key actions are completed by the project team, as communicated by the Governance Programme Officer History
3. Recommendation:
  • Youth which was largely absent from this particular project, should be integrated into a new project and ensure that it is mainstreamed across the components.
  • Gender equality should be integral part of the next phase, and ensure that gender is mainstreamed across the whole of the project, ensuring adequate gender indicators are added for each of the components.
  • The gains already achieved under gender and PwDs should be galvanized and a comprehensive strategy in line with other UN agencies and CSOs should be explored.  Work should be divided amongst the different partners according to their expertise and to ensure added value and duplication avoided.
  • In the formulation of a new document, sufficient focus and funds should support the building and sustaining of quality for both the SCE as well as civil society. The project document should be clear and precise with regards to the work and should separate the work between the entities ie MOIM, the SCE and civil society into different pillars, ensuring a streamlined approach which integrates them under one project, but also ensures enough separation in order to avoid confusion by each key beneficiary.

 

Management Response: [Added: 2018/12/21]

The new PD will take all the recomendations into account and propose actions to address them in the lifetime of the project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Drafting the new Prodoc with Youth, Gender, and PWDs component and mainstreaming in all components a youth perspective
[Added: 2019/05/20] [Last Updated: 2019/11/03]
Project team and UNDP CO 2020/01 Overdue-Initiated History
4. Recommendation:

The M & E framework should be revitalized ensuring an independent expert in conjunction with the project designs a comprehensive framework with accompanying tools, relevant indicators and ensures gender sensitivity to each of the indicators.  Indicators should be placed at all levels of the framework, output, outcome and impact. The last year of the project should ensure that all baseline data is collected so that it is fed into a new and revitalized M & E Framework. The project should consider using info graphics to depict the achievement of indicators and targets, and monthly meetings should be held in order to ensure that M & E is an integrated part of the project. Project should consider uploading all relevant data of the project to a portal which can be accessed easily by the MoIM, (the ACE project could be an example). Time allowing and interest apparent, the project should present an overview of the data available and its possible use for the future.

Management Response: [Added: 2018/12/21]

Resources will be dedicated to develop and implement a strong M&E framework

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Commission an external consultant (M&E Expert) to review and develop a new M&E framework and will integrate all evaluation recommendations
[Added: 2019/05/20] [Last Updated: 2019/11/03]
Project and UNDP CO 2020/01 Overdue-Initiated History

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