Programme on Integrated Climate Change Adaptation Strategies (Grenada) (ICCAS 00085959)

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Evaluation Plan:
2017-2021, Barbados
Evaluation Type:
Final Project
Planned End Date:
03/2018
Completion Date:
10/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
40,000

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Title Programme on Integrated Climate Change Adaptation Strategies (Grenada) (ICCAS 00085959)
Atlas Project Number: 00073003
Evaluation Plan: 2017-2021, Barbados
Evaluation Type: Final Project
Status: Completed
Completion Date: 10/2018
Planned End Date: 03/2018
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.4.1 Solutions scaled up for sustainable management of natural resources, including sustainable commodities and green and inclusive value chains
SDG Goal
  • Goal 13. Take urgent action to combat climate change and its impacts
SDG Target
  • 13.1 Strengthen resilience and adaptive capacity to climate-related hazards and natural disasters in all countries
Evaluation Budget(US $): 40,000
Source of Funding: Project
Evaluation Expenditure(US $): 14,400
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Dinesh Aggarwal dinesh.a@rediffmail.com INDIA
GEF Evaluation: No
Key Stakeholders: Govt. of Germany
Countries: BARBADOS
Lessons
Findings
Recommendations
1

In the results framework of the project, the target values for some of the indicators are given in percentage terms, without providing the numbers on which these percentages are to be applied. This makes it difficult to monitor and report the progress towards achievement of the targets in quantitative terms. In case the results framework uses the target values of the indicators in percentage terms, there should be enough visibility regarding the number on which this percentage would be applied or the project design should provide a method to determine this number.

2

Some of the CCCAF projects implemented under the ICCAS project may have direct tangible commercial benefits. It is recommended that for such projects techno-economic viability assessment and case studies be prepared and disseminated to facilitate replication of such projects without any donor/government support.

3

One of the important Outcomes of ICCAS project is the creation and pilot testing of an institutional framework for administering by government the grants from donor agencies/multi-lateral funding agencies to implement CCCAF projects. An assessment may be carried out to determine the extent to which the framework developed under ICCAS would meet the requirements of other potential sources of funds to design and implement similar programs in future to implement more community based CC adaptation projects. In this regard, the project has already carried out a feasibility study to establish a fund. However, the good practices for implementation framework to implement the CCAF as demonstrated by the ICCAS project may be documented to help implementation of such projects in future.

4

The project team has disseminated the knowledge products and lessons learnt on the national website on Grenada. Considering that climate change is not the main agenda/ business of the national website of Grenada, even if this information remains at the site for a long period of time, any potential user of this information may not reach the information in its usual search for the information using search engines. Also, it is possible that after some time this information gets removed from the national website of Grenada. To ensure long-term benefits of the knowledge products and lessons learnt from the project, it is recommended that such knowledge products are hosted on a website which is expected to have a long-term sustainability. In this regard, the project is already in discussion with the Caribbean Community Climate Change Centre.

5

Over a period of time (say last 8-10 years), Grenada has implemented a number of projects in the domain of climate change. Generally, the knowledge and wealth of information about these projects gets lost once the project is over. Grenada may consider creating a repository of information regarding the projects, the knowledge products and the wealth of information generated[DE1] .

 [DE1]Any action taken/planned on this?

6

Community Based Organisations at times lack the required set of management skills to meet the requirements for getting the funding and to effectively executing the project. The ICCAS project addressed this issue by providing dedicated ‘Community Liaison Officers’. These CLOs worked with the communities for executing the ‘community based climate change adaptation projects’. This approach has worked very well. It is recommended that this approach be used for future community based adaptation projects as well.

7

With a number of GCF projects with high components of grants already on the doorsteps, the government setup would need to do a bit of catching up to establish procedures and modalities to implement these projects. In this regard, there are some good lessons learned from ICCAS [DE1] project (particularly for those projects that have a community-based implementation component) which can be put to use.

 [DE1]Has there been any acknowledgement from GOG in this regard or early evidence of applying the lessons to other projects?

Has GOG applied for GCF Readiness funding?

8

One of the problems faced during implementation of the CCCAF projects was the delays in the payments and small cash requirements to meet the contingency requirements. It is recommended that the future projects should have provision, wherein, a designated person from the project team is authorized to directly enter the bills/invoices into the government system. Alternatively, a provision for petty cash allowance for the project team may be made with appropriate procedures for managing the petty cash.

9

One of the key lessons from the project is that for the solution to the problem being faced (as proposed by the communities) may not be the best feasible option for addressing the problem as it may have technical flaws. The solutions proposed need to be scrutinized by a subject matter expert. While this was done for infrastructure and land degradation projects, this should be applied to all.

1. Recommendation:

In the results framework of the project, the target values for some of the indicators are given in percentage terms, without providing the numbers on which these percentages are to be applied. This makes it difficult to monitor and report the progress towards achievement of the targets in quantitative terms. In case the results framework uses the target values of the indicators in percentage terms, there should be enough visibility regarding the number on which this percentage would be applied or the project design should provide a method to determine this number.

Management Response: [Added: 2018/11/15]

This shortcoming was acknowledged in the mid-term evaluation, and the project team and UNDP (Barbados and Panama) worked to revise the log frame to improve the indicators and strengthen ability to monitor results effectively. However, the request to accept and update these for the project was declined by the donor. Therefore, the team had to revert to the original framework.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
At project design, the Programme Team in the multi-country office will work to ensure that indicators in results frameworks are SMART to facilitate effective monitoring and evaluation.
[Added: 2019/05/22]
UNDP MCO Programme Officers 2021/12 Initiated
2. Recommendation:

Some of the CCCAF projects implemented under the ICCAS project may have direct tangible commercial benefits. It is recommended that for such projects techno-economic viability assessment and case studies be prepared and disseminated to facilitate replication of such projects without any donor/government support.

Management Response: [Added: 2018/11/15]

The recommendation was noted in the mid-term evaluation and was planned budgeted for in the ICCAS phase II.

Value-chain and livelihood development: Support community groups with the development of viable commercial products attached to adaptation measures developed under the CCCAF .i.e. seamoss value added products (drinks, soaps, snacks), packaging of composting products for sale, invasive lion fish value added products by providing business and product development training, business plan development; exchange programmes and low cost operating facilities.

 

The budget offered by BMU for the extension could not cover management and activities costs and as such was not accepted by UNDP.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The UNDP MCO will explore opportunities to leverage new or existing funds to support the replication or upscaling of pilots undertaken in the ICCAS project.
[Added: 2019/05/22]
UNDP MCO Programme Team 2021/12 Initiated
3. Recommendation:

One of the important Outcomes of ICCAS project is the creation and pilot testing of an institutional framework for administering by government the grants from donor agencies/multi-lateral funding agencies to implement CCCAF projects. An assessment may be carried out to determine the extent to which the framework developed under ICCAS would meet the requirements of other potential sources of funds to design and implement similar programs in future to implement more community based CC adaptation projects. In this regard, the project has already carried out a feasibility study to establish a fund. However, the good practices for implementation framework to implement the CCAF as demonstrated by the ICCAS project may be documented to help implementation of such projects in future.

Management Response: [Added: 2018/11/15]

The feasibility assessment is completed for establishing the CCCAF as a National Climate Change and Environmental Fund for Grenada and the ToR to establish the fund is available among other supporting documents. The Green Climate Fund (GCF), Enhanced Direct Access (EDA) Project valued at US 8 million for Grenada is already secured for programming through the new CCCAF which is aimed to start in late 2018. The Environmental Division is the focal point for the EDA project

 

Action taken after the mid-term review:

October 2017 – ICCAS project commission a feasibility study to setup a climate change funding mechanism for Grenada to programme the EDA funding.

 

November 2017 – Cabinet approves for a climate change fund set up and for the development of the environmental management Act

 

January 2018 – Cabinet approves for a 10 members Grenada Team to Travel to Antigua and Barbuda, January 15 to 18, 2018 to fast-track the setup of a Climate Change Funding        Mechanism for Grenada for the implementation of the EDA project.

 

February 2018 – Cabinet approves the Environmental Division as the EE for the EDA project and approves for the setting up of the legal infrastructure to become eligible to implement the Enhanced Direct Access project (EDA). These bills included the Environmental Management Act and the Grenada Sustainable Island Resource Framework (SIRF) Fund Act.

 

February 2018 – An assessment of the government (environmental division and Ministry of Finance), financial (Grenada Development Bank) and NGO sector Was undertaken for          the setup of a national climate change fund and to Programme the EDA funding.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The GOG will be responsible for continuing work under the CCAF
[Added: 2019/05/22]
Government of Grenada 2018/12 No Longer Applicable [Justification: The GOG will be responsible for continuing work under the CCAF. UNDP is not the responsible party for this action.]
4. Recommendation:

The project team has disseminated the knowledge products and lessons learnt on the national website on Grenada. Considering that climate change is not the main agenda/ business of the national website of Grenada, even if this information remains at the site for a long period of time, any potential user of this information may not reach the information in its usual search for the information using search engines. Also, it is possible that after some time this information gets removed from the national website of Grenada. To ensure long-term benefits of the knowledge products and lessons learnt from the project, it is recommended that such knowledge products are hosted on a website which is expected to have a long-term sustainability. In this regard, the project is already in discussion with the Caribbean Community Climate Change Centre.

Management Response: [Added: 2018/11/15]

The project Team does not agree with this recommendation. The ICCAS Ministry of Environment management Team agreed on the ICCAS website going to the government of Grenada website to ensure 1) Sustainability and 2) to be Grenada national climate change website. Grenada is now managing over US $60 million worth of climate change projects. In addition, through the Grenada’s Nationally Determined Contributions (NDC) Grenada needs to raise annually US $56 Million for its adaption and mitigation programmes. These initiatives will all be hosted on the ICCAS (National climate change) website which will ensure use and interaction from national, reginal and intentional interests. 

Long Term sustainability is ensure with the government of Grenada website and having the ICCAS knowledge products on 5Cs, GIZ, UNDP and IKI (BMU) websites would benefit knowledge sharing and exchange regionally and internationally.

 

The team has already completed the transition of the project’s knowledge to the 5Cs database and a link is provided on http://iccas.gd[DE1] . Publications are also posted on the ICCAS website under useful resources[DE2] .

 [DE1]Only a general link to the 5Cs database is provided. Is there some way that it can indicate what filter parameters to use to find ICCAS materials?

 [DE2]Please confirm that the “ICCAS Publications” page contains all the info also on 5Cs?

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Complete the migration of relevant data from ICCAS to the 5Cs database.
[Added: 2019/05/22]
UNDP MCO 2018/12 Completed Migration of relevant data from ICCAS to the 5Cs database has been completed (http://clearinghouse.caribbeanclimate.bz/?db_type=0&country=15&collection=V541&s=&sector=&topic=125,109,82)
5. Recommendation:

Over a period of time (say last 8-10 years), Grenada has implemented a number of projects in the domain of climate change. Generally, the knowledge and wealth of information about these projects gets lost once the project is over. Grenada may consider creating a repository of information regarding the projects, the knowledge products and the wealth of information generated[DE1] .

 [DE1]Any action taken/planned on this?

Management Response: [Added: 2018/11/15]

The project Team does not totally agree with this recommendation. Many data storage and repositories have been created in the past for Grenada. The problem with Grenada and other similar countries are 1). Capacity to manage knowledge systems and 2). Developing an actual management systems around repositories. Currently the Grenada government has a very large server that is connected to all Ministries with access to housed and use all data generated and stored. Other initiatives includes 5Cs through their (Climate Change Adaptation Project) CCAP project is creating a climate change data node for Grenada as part of a regional repository system. The Government of Grenada is also moving towards an online documentation system for all Ministries working with the Multi-domain Global Relationship Management of Network Exclusive Technologies (MGRM) http://www.mgrmnet.com/.

The ICCAS knowledge products are already on the government of Grenada server and it will be on the 5Cs data node and the GoG E-learning system.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
This work is already being undertaken by GOG with other development partners.
[Added: 2019/05/22]
Government of Grenada 2021/12 No Longer Applicable [Justification: This work is already being undertaken by GOG with other development partners.]
6. Recommendation:

Community Based Organisations at times lack the required set of management skills to meet the requirements for getting the funding and to effectively executing the project. The ICCAS project addressed this issue by providing dedicated ‘Community Liaison Officers’. These CLOs worked with the communities for executing the ‘community based climate change adaptation projects’. This approach has worked very well. It is recommended that this approach be used for future community based adaptation projects as well.

Management Response: [Added: 2018/11/15]

The value of the CLOs is indeed a notable feature and contributor to the success of the CCCAF. Once the government establishes its national fund, it is suggested that this practice be incorporated and improved given the experience of ICCAS.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Where relevant, the Community Liaison Officer model will be assessed to determine its applicability and utility in future project design.
[Added: 2019/05/22]
UNDP MCO 2021/12 Initiated History
7. Recommendation:

With a number of GCF projects with high components of grants already on the doorsteps, the government setup would need to do a bit of catching up to establish procedures and modalities to implement these projects. In this regard, there are some good lessons learned from ICCAS [DE1] project (particularly for those projects that have a community-based implementation component) which can be put to use.

 [DE1]Has there been any acknowledgement from GOG in this regard or early evidence of applying the lessons to other projects?

Has GOG applied for GCF Readiness funding?

Management Response: [Added: 2018/11/15]

This recommendation has been made over and over again to the Government of Grenada. In fact a legal Climate Change expert said that if the procedures used by the ICCAS project were to be implemented for accreditation. Grenada could within  one year get accreditation to the Adaptation Fund and Grenada would then be qualitied for a US $10 million grant

Key Actions:

Key Action Responsible DueDate Status Comments Documents
This is not under the control of UNDP and recommendations regarding this have already been made to GOG.
[Added: 2019/05/22]
Government of Grenada 2021/12 No Longer Applicable [Justification: This is not under the control of UNDP and recommendations regarding this have already been made to GOG.]
8. Recommendation:

One of the problems faced during implementation of the CCCAF projects was the delays in the payments and small cash requirements to meet the contingency requirements. It is recommended that the future projects should have provision, wherein, a designated person from the project team is authorized to directly enter the bills/invoices into the government system. Alternatively, a provision for petty cash allowance for the project team may be made with appropriate procedures for managing the petty cash.

Management Response: [Added: 2018/11/15]

Indeed, where projects have numerous small payments to small local vendors, processing those through large bureaucratic systems can prove a lengthy process, and often presents significant challenges for small and micro businesses with limited cash flow. With nationally implemented projects, the government’s options for petty cash should be explored during the design phase to ensure it is built into the team’s approach and the requisite checks and balances are put in place. Typically, non-government staff will not be granted access to government accounting and financial systems.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
HACT and other relevant capacity assessments will be undertaken of IPs during project design to support the identification of and mitigation planning for financial management challenges.
[Added: 2019/05/22]
UNDP MCO 2021/12 Initiated
9. Recommendation:

One of the key lessons from the project is that for the solution to the problem being faced (as proposed by the communities) may not be the best feasible option for addressing the problem as it may have technical flaws. The solutions proposed need to be scrutinized by a subject matter expert. While this was done for infrastructure and land degradation projects, this should be applied to all.

Management Response: [Added: 2018/11/15]

Specific technical expertise is invaluable with certain projects and should be sought where needed, including through government and local practitioners, academia and other regional bodies.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The UNDP MCO will endeavor to engage thematic experts during project design, implementation and evaluation to support high-quality technical inputs throughout the project cycle.
[Added: 2019/05/22]
UNDP MCO 2021/12 Initiated

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