Mid Term Review of the Scaling Up Implementation of the Sustainable Strategy for the Seas of East Asia Project

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Evaluation Plan:
2012-2018, Philippines
Evaluation Type:
Mid Term Project
Planned End Date:
05/2018
Completion Date:
10/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
40,000

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Title Mid Term Review of the Scaling Up Implementation of the Sustainable Strategy for the Seas of East Asia Project
Atlas Project Number: 76225
Evaluation Plan: 2012-2018, Philippines
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 10/2018
Planned End Date: 05/2018
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 2.5. Legal and regulatory frameworks, policies and institutions enabled to ensure the conservation, sustainable use, and access and benefit sharing of natural resources, biodiversity and ecosystems, in line with international conventions and national
Evaluation Budget(US $): 40,000
Source of Funding: Project funds
Joint Programme: No
Mandatory Evaluation: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Tony Elliot External evaluator t.elliott@unesco.org
Julian Roberts External evaluator j.roberts@commonwealth.int
GEF Evaluation: Yes
GEF Project Title: EAS: Scaling up the Implementation of the Sustainable Development Strategy for the Seas of East Asia
Evaluation Type: Mid-term Review
Focal Area: International Waters
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 5405
PIMS Number: 4752
Key Stakeholders: China, Timor Leste, Cambodia, Laos, Vietnam, Philippines, Indonesia, and Thailand, PEMSEA Resource Facility
Countries: PHILIPPINES
Lessons
Findings
Recommendations
1

PEMSEA Resource Facility to re-assess targets for the Objective and following outcomes to ensure that they are realistic, measurable and achievable by the end of the project

2

PEMSEA Resource Facility to develop a proposal to extend the project by (12) months to allow sufficient time to achieve progress towards outcomes in countries that have been delayed in starting implementation of project activities

3

PEMSEA Resource Facility to consider employing additional office back-stopping staff to support the project country managers, to reduce vulnerability to staff departure and protect against loss of institutional memory

4

PEMSEA Resource Facility to review budget utilisation by country for the remainder of the project to assess whether funds could be re-allocated within the project to make more effective use of the remaining budget, recognising that some countries are unlikely to utilise their full allocation while other countries would benefit from additional funding

5

PEMSEA Resource Facility to implement a formal reporting and tracking system to allow accurate monitoring of co-finance contributions and expenditure

6

PEMSEA Resource Facility to implement a harmonised set of reporting tools incorporating all relevant aspects of project progress, not only output achievements, to allow for more consistent and coherent reporting of results

7

In line with the recommendations of the Third-Party Assessment “Achieving a Self-Sustaining PEMSEA Resource Facility” (2017), member countries of the EAS Partnership Council are recommended to commit to multi-year voluntary contributions by the start of FY2020 to enable the PEMSEA Resource Facility Secretariat to become financially self-sustaining.

8

PEMSEA Resource facility to consider employing or engaging as a consultant a Business Development specialist to develop and promote their products and services to stakeholders in the region and beyond.

9

PEMSEA Resource Facility is recommended to develop strategic engagements with:

  • The Economist Global Ocean Initiative to explore opportunities to build private sector partnerships to support investment in the blue economy, and
  • one or two high profile global businesses to develop a proof of concept pilot project for incorporating oceans sustainability into their corporate sustainability programmes
1. Recommendation:

PEMSEA Resource Facility to re-assess targets for the Objective and following outcomes to ensure that they are realistic, measurable and achievable by the end of the project

Management Response: [Added: 2018/11/08] [Last Updated: 2018/11/08]

Generally agree with the recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PEMSEA Resource Facility and UNDP to work out the changes in the targets as recommended in the MTR
[Added: 2018/11/08]
PRF, UNDP 2019/07 Initiated The project board has agreed to make amendments to the targets in the Project Document as recommended and PRF and UNDP to ensure this is reflected before the next PB meeting.
2. Recommendation:

PEMSEA Resource Facility to develop a proposal to extend the project by (12) months to allow sufficient time to achieve progress towards outcomes in countries that have been delayed in starting implementation of project activities

Management Response: [Added: 2018/11/08]

The Project Steering Committee agreed in principle, to extend the project for 12 months as recommended

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The PRF will commence the re programming of the work plans of the partner countries reflecting the 1 year extension. During the next project board the PRF to present the workplan for the extension, and immediately submit this to UNDP for subsequent request for approval from GEF.
[Added: 2018/11/08]
PRF, all partner countries 2019/07 Initiated PRF is currently doing country visits to reprogram the work plans of each country
3. Recommendation:

PEMSEA Resource Facility to consider employing additional office back-stopping staff to support the project country managers, to reduce vulnerability to staff departure and protect against loss of institutional memory

Management Response: [Added: 2018/11/08] [Last Updated: 2018/11/08]

The Project Steering Committee has been informed of the recommendation, PRF is not opposing the idea but noted budget constraints and UNDP fully supports this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As part of the country re-programming of budgets PRF to consider this recommendation.
[Added: 2018/11/08]
PRF 2019/07 Initiated PRF is currently doing country visits to reprogram the work plans of each country
4. Recommendation:

PEMSEA Resource Facility to review budget utilisation by country for the remainder of the project to assess whether funds could be re-allocated within the project to make more effective use of the remaining budget, recognising that some countries are unlikely to utilise their full allocation while other countries would benefit from additional funding

Management Response: [Added: 2018/11/08]

The Project Steering Committee agreed with this recommendation.  The review will be included as part of the PRF’s proposal for the 12-month extension.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As part of the country re-programming of budgets PRF to consider this recommendation.
[Added: 2018/11/08]
PRF, all partner countries 2019/07 Initiated PRF is currently doing country visits to reprogram the work plans of each country
5. Recommendation:

PEMSEA Resource Facility to implement a formal reporting and tracking system to allow accurate monitoring of co-finance contributions and expenditure

Management Response: [Added: 2018/11/08]

PEMSEA Resource Facility mentioned that there exists an in-house portal system within the organization which allows tracking the project against the SRF outcomes, outputs and target but co-financing was not recorded.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Strengthen the system to include the financial reports
[Added: 2018/11/08]
PRF 2018/09 Completed Inclusion will be done in the QPRs submitted to UNDP
6. Recommendation:

PEMSEA Resource Facility to implement a harmonised set of reporting tools incorporating all relevant aspects of project progress, not only output achievements, to allow for more consistent and coherent reporting of results

Management Response: [Added: 2018/11/08]

PEMSEA Resource Facility insisted that their system including the UNDP Mandatory reports (QPRs) are enough reporting tools needed by the project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PEMSEA Resource Facility to continue to submit mandatory reports to UNDP
[Added: 2018/11/08]
PRF 2018/08 Completed QPRs are sufficient reporting tools
7. Recommendation:

In line with the recommendations of the Third-Party Assessment “Achieving a Self-Sustaining PEMSEA Resource Facility” (2017), member countries of the EAS Partnership Council are recommended to commit to multi-year voluntary contributions by the start of FY2020 to enable the PEMSEA Resource Facility Secretariat to become financially self-sustaining.

Management Response: [Added: 2018/11/08]

The Project Steering Committee deferred action to this as this is PC decision and not the project’s alone

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The decision on voluntary contributions is still being discussed in the Partnership Council
[Added: 2018/11/08]
PRF 2019/07 Completed This is beyond project’s control
8. Recommendation:

PEMSEA Resource facility to consider employing or engaging as a consultant a Business Development specialist to develop and promote their products and services to stakeholders in the region and beyond.

Management Response: [Added: 2018/11/08]

Agree with the recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The project will contract a business development consultant to prepare a strategy and plan for promoting PEMSEA products and services.
[Added: 2018/11/08]
PRF 2019/07 Initiated Ideally, the consultant should be on board before the EAS Congress in November 2018
9. Recommendation:

PEMSEA Resource Facility is recommended to develop strategic engagements with:

  • The Economist Global Ocean Initiative to explore opportunities to build private sector partnerships to support investment in the blue economy, and
  • one or two high profile global businesses to develop a proof of concept pilot project for incorporating oceans sustainability into their corporate sustainability programmes
Management Response: [Added: 2018/11/08]

Agree with the recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a Sustainable Business Roadmap for engaging the private sector in the East Asian Seas region.
[Added: 2018/11/08]
PRF 2019/03 Initiated The project is in the process of developing a Sustainable Business Roadmap for engaging the private sector in the East Asian Seas region.

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