Implementation of Global and Regional Oceanic Fisheries Conventions and Related Instruments in the Pacific Small Island Developing States (SIDS)

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Evaluation Plan:
2018-2022, Fiji
Evaluation Type:
Mid Term Project
Planned End Date:
12/2018
Completion Date:
11/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
22,500

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Download document MTR_ Team Leader GEF Project.pdf tor English 911.34 KB Posted 13
Download document PIOFMP-II MTR Final Report_May_2018.pdf report English 2043.54 KB Posted 9
Download document UNEG Code of Conduct for MTR consultants (B Chapman signed).pdf related-document English 182.05 KB Posted 5
Download document Signed Form_MRT OFMP II.PDF related-document English 16.34 KB Posted 6
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Title Implementation of Global and Regional Oceanic Fisheries Conventions and Related Instruments in the Pacific Small Island Developing States (SIDS)
Atlas Project Number: 78204
Evaluation Plan: 2018-2022, Fiji
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 11/2018
Planned End Date: 12/2018
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.4.1 Solutions scaled up for sustainable management of natural resources, including sustainable commodities and green and inclusive value chains
Evaluation Budget(US $): 22,500
Source of Funding: GEF Trust Fund
Evaluation Expenditure(US $): 22,500
Joint Programme: No
Mandatory Evaluation: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Buce Chapman Fisheries Specialist a.p.evaluation@gmail.com
Patrick Fong Governance Specialist a.p.evaluation@gmail.com
GEF Evaluation: Yes
GEF Project Title: Implementation of Global and Regional Oceanic Fisheries Conventions and Related Instruments in the Pacific Small Island Developing States (SIDS)
Evaluation Type: Mid-term Review
Focal Area: International Waters
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 4746
PIMS Number: 4607
Key Stakeholders: PI-FFA and PICs Governments – Fisheries Department/Division Members of FFA UNDP, FAO, FFA, SPC, PNA, TVM, WWF and PITIA
Countries: FIJI
Lessons
Findings
Recommendations
1

GEF Implementing Agencies (FFA and UND)

  1. Project Implementation Arrangement

Future projects involving multiple IAs, the IAs and executing partners should collaborate to develop a reporting system that efficiently reflects their joint requirements prior to the start of the project (in order to avoid delays in implementation and also reduce transaction costs for EAs)

2

Midterm Review Recommendation: Project Steering Committee

  1. Project Results Framework
    1. The revisions to Output level indicators as in Table 6 be adopted for the Project.

 

    1. To clarify that gender issues may be included in any/all of the four project components, and make any appropriate workplan and budget changes to reflect this.

 

  1. Monitoring and Evaluation System
    1. To reiterates the importance of gathering information to track the level of progress towards outcomes, indicators and targets, and make any appropriate workplan and budget changes to reflect this.

 

  1. On national level activities

Through the PMU, promote active engagement with national fisheries departments highlighting role and potential for support for eligible national projects

3

Executing Partner (FFA/PMU)

 

  1. Sub-regional management

5.1  FFA/PMU That FFA reviews approaches to sub-regional arrangements and identifies key or  necessary success factors to be recorded as lessons learned from the Project and used in developing sub-regional management arrangements.

 

7.     On national level activities

7.1  FFA / PMU develop case studies / lessons learned about what works best for national implementation – especially in relation to a systematic approach to compliance/implementation of CMMs.

 

8.     Communication and Visibility

8.1  To develop a strategic approach to project communications including emphasis on audience-targeted knowledge products and use of social media (while respecting the requirements of confidentiality in certain areas)

 

9.     Overall Progress towards outcomes/project extension

 9.1    To develop a proposal for Project extension of up to 18 months to provide sufficient time for effective delivery of activities and expenditure in support of Project outcomes that would not otherwise be achieved.

4

Implementing Agency (FAO & UNDP) and Executing Partner (FFA/PMU)

 

10.      Emerging issues

10.1    That the IAs and executing partners commence a discussion towards development of a successor project targeting emerging issues/risks to Pacific fisheries.

1. Recommendation:

GEF Implementing Agencies (FFA and UND)

  1. Project Implementation Arrangement

Future projects involving multiple IAs, the IAs and executing partners should collaborate to develop a reporting system that efficiently reflects their joint requirements prior to the start of the project (in order to avoid delays in implementation and also reduce transaction costs for EAs)

Management Response: [Added: 2018/11/13] [Last Updated: 2018/11/14]

The recommendation is supported by both responsible units noting that current reporting system is a work overload for the implementing partner. Key actions are identified to address the recommendations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 This is strongly supported by the FFA Secretariat and this was the intention for OFMP 2 but it did not come to pass. A single mutually agreed reporting framework would be very useful to improve project management. While it is appreciated that both UNDP and FAO have very different financial reporting systems, a degree of commonality would do much to simplify reporting. Clearer delineation of the allocation of budget costs would also be useful (ie- no partial funding of a staff position from one party and co-funding from another).
[Added: 2018/11/13]
Fisheries Forum Agency 2019/05 Not Initiated
The two agencies have agreed to common reporting such as in the Mid Term Review and in the annual Project Implementation Review (PIR) processes. Other areas are being explored to the extent possible
[Added: 2018/11/13]
UNDP/FAO 2018/12 Completed
2. Recommendation:

Midterm Review Recommendation: Project Steering Committee

  1. Project Results Framework
    1. The revisions to Output level indicators as in Table 6 be adopted for the Project.

 

    1. To clarify that gender issues may be included in any/all of the four project components, and make any appropriate workplan and budget changes to reflect this.

 

  1. Monitoring and Evaluation System
    1. To reiterates the importance of gathering information to track the level of progress towards outcomes, indicators and targets, and make any appropriate workplan and budget changes to reflect this.

 

  1. On national level activities

Through the PMU, promote active engagement with national fisheries departments highlighting role and potential for support for eligible national projects

Management Response: [Added: 2018/11/13] [Last Updated: 2018/11/14]

The recommendation is acknowledged and will be addressed accordingly. Key actions are identified to address the recommendations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 This is acceptable to the FFA Secretariat with two possible modifications follows: Outcome 1.1. Comprehensive & effective CMMs applied to all four major target stocks by 2017. This could possibly be modified to 2019 or 2020 to reflect results at the end of the project. Outcome 1.1. CMMs reflecting Scientific Committee advice & best practice among tuna RFMOs in place for protection of all major non-target species identified by the Scientific Committee by end year 2 as threatened by WCPO tuna fisheries. This could possibly be modified to the end of year four to reflect project duration.
[Added: 2018/11/13]
FFA 2018/05 Completed The recommendation and proposed rewording are acceptable from UNDP/FAO. Completed and approved in the PSC
3.1 This is acceptable to the Secretariat as it reinforces the current project gender strategy and the FFA’s overall gender equity framework and the FFA looks forward to OFMP-2 support for an Industry-FFA Gender workshop in September 2018.
[Added: 2018/11/13]
FFA 2019/12 Initiated Gender is already being addressed in the project. Further strengthening of gender work explicitly linked to the outputs is supported by UNDP/FAO in recognition of its gender policies and those of GEF, FFA and other partners.
4.1 This is acceptable to the Secretariat as it is already the agreed project strategy
[Added: 2018/11/13]
FFA 2019/12 Initiated UNDP/FAO fully support this recommendation, including the allocation of budget. A further action is annual reporting (end July of each year) to capture progress in the preceding year for inclusion in the PIR.
This is acceptable to the Secretariat and reflects the existing project strategy and can be pursued also through enhanced FFA SLA processes.
[Added: 2018/11/13]
FFA 2019/12 Initiated This recommendation constitutes an important expectation from the countries in the broader context of mainstreaming PIOFMP2 project findings into national processes
3. Recommendation:

Executing Partner (FFA/PMU)

 

  1. Sub-regional management

5.1  FFA/PMU That FFA reviews approaches to sub-regional arrangements and identifies key or  necessary success factors to be recorded as lessons learned from the Project and used in developing sub-regional management arrangements.

 

7.     On national level activities

7.1  FFA / PMU develop case studies / lessons learned about what works best for national implementation – especially in relation to a systematic approach to compliance/implementation of CMMs.

 

8.     Communication and Visibility

8.1  To develop a strategic approach to project communications including emphasis on audience-targeted knowledge products and use of social media (while respecting the requirements of confidentiality in certain areas)

 

9.     Overall Progress towards outcomes/project extension

 9.1    To develop a proposal for Project extension of up to 18 months to provide sufficient time for effective delivery of activities and expenditure in support of Project outcomes that would not otherwise be achieved.

Management Response: [Added: 2018/11/13] [Last Updated: 2018/11/14]

The recommendations are accepted by responsible partners. Key actions are identified to address the recommendations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 This is acceptable to the Secretariat noting that the roles of the sub-regional groups changed in the period from project design to implementation and that progress has been made with both TVM and MSG in progressing their agreed project activities.
[Added: 2018/11/13]
FFA/PMU 2018/12 Completed The recommendation and response by FFA are duly noted by UNDP/FAO. Completed
7.1 This is acceptable to the Secretariat and can be undertaken in Y4 and in any subsequent project extension
[Added: 2018/11/13]
FFA/PMU 2019/12 Not Initiated The recommendation and response by FFA are duly noted by UNDP/FAO.
8.1 This is acceptable to the Secretariat and it reflects the existing project communications strategy
[Added: 2018/11/13]
FFA/PMU 2019/12 Not Initiated Full support for this recommendation, including the recognition of the contributions of the GEF, UNDP and FAO. Sharing of the knowledge products to UNDP and FAO are requested for further circulation to regional and global networks. The project is expected to continue its contributions to IWLearn.
9.1 This was proposed by the Secretariat and is strongly endorsed, including by members. Documentation in support of the proposed extension annual work plan and budget has been prepared and will be proposed to the meeting for consideration
[Added: 2018/11/13] [Last Updated: 2018/12/17]
FFA/PMU 2019/01 Initiated The proposed extension at no additional cost to GEF is supported which is subject to formal endorsement by the Steering Committee. It is noted, however that incremental oversight costs by UNDP will be borne by UNDP itself. Guidelines have been provided by UNDP/FAO to FFA to proceed with the extension. Template for extension has been shared with FFA. 18 Dec, 2018 Update: The request for no-cost extension was approved in the board meeting in November 2018 in Solomon Island. Formal request for extension has been submitted to UNDP which is still being processed by HQ. Find documents attached.
4. Recommendation:

Implementing Agency (FAO & UNDP) and Executing Partner (FFA/PMU)

 

10.      Emerging issues

10.1    That the IAs and executing partners commence a discussion towards development of a successor project targeting emerging issues/risks to Pacific fisheries.

Management Response: [Added: 2018/11/13] [Last Updated: 2018/11/14]

The recommendation is acknowledged and a discussion on this issue has commenced. The following actions will be follow up to the outcome of the discussion.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 This is strongly supported by the Secretariat and is, in principle, implied in the TDA and SAP process which is currently underway an also reported to the PSC meeting
[Added: 2018/11/13] [Last Updated: 2018/12/17]
FFA 2019/07 Initiated Updates: 18 Dec, 2018: The TDA is finalized and was presented at the board meeting in November 2018. Document is attached. The draft SAP was also presented (document attached) for comments. Final comments from members is required by early April 2019. Comments will be collated into a final SAP for consideration by FFC officials in May 2019 with view for ministerial adoption in July 2019.
10.1 The ongoing formulation of the Transboundary Diagnostic Analysis (TDA) and subsequently the Strategic Action Programme (SAP), by design, could provide the basis of a successor project. It is emphasized that the SAP should be endorsed by the appropriate Ministers of the 14 Pacific Island Countries participating in the project.
[Added: 2018/11/13] [Last Updated: 2018/12/17]
FAO/UNDP 2019/07 Initiated 18 Dec, 2018 Update: The TDA is finalized and was presented at the board meeting in November 2018. Document is attached. The draft SAP was also presented (document attached) for comments. Final comments from members is required by early April 2019. Comments will be collated into a final SAP for consideration by FFC officials in May 2019 with view for ministerial adoption in July 2019

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