Mid Term Review for Building Shoreline Resilience of Timor-Leste to Protect Local Communities and Their Livelihoods

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Evaluation Plan:
2015-2020, Timor-Leste
Evaluation Type:
Mid Term Project
Planned End Date:
05/2019
Completion Date:
02/2019
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
50,000

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Title Mid Term Review for Building Shoreline Resilience of Timor-Leste to Protect Local Communities and Their Livelihoods
Atlas Project Number: 00092621
Evaluation Plan: 2015-2020, Timor-Leste
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 02/2019
Planned End Date: 05/2019
Management Response: Yes
UNDP Signature Solution:
  • 1. Poverty
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 2.3.1 Data and risk-informed development policies, plans, systems and financing incorporate integrated and gender-responsive solutions to reduce disaster risks, enable climate change adaptation and mitigation, and prevent risk of conflict
SDG Goal
  • Goal 1. End poverty in all its forms everywhere
  • Goal 13. Take urgent action to combat climate change and its impacts
  • Goal 14. Conserve and sustainably use the oceans, seas and marine resources for sustainable development
SDG Target
  • 1.5 By 2030, build the resilience of the poor and those in vulnerable situations and reduce their exposure and vulnerability to climate-related extreme events and other economic, social and environmental shocks and disasters
  • 13.2 Integrate climate change measures into national policies, strategies and planning
  • 14.5 By 2020, conserve at least 10 per cent of coastal and marine areas, consistent with national and international law and based on the best available scientific information
Evaluation Budget(US $): 50,000
Source of Funding: GEF Fund
Evaluation Expenditure(US $): 13,785
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Amorin Viera National Consultant
GEF Evaluation: Yes
GEF Project Title: Building Shoreline Resilience of Timor-Leste to Protect Local Communities and Their Livelihoods
Evaluation Type: Mid-term Review
Focal Area: Climate Change
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 00097253
PIMS Number: 5330
Key Stakeholders: National Directorate for International Environmental Affairs and Climate Change (Ministry of Commerce, Industry and Environment), National Institute for Public Administration (Ministry of State Administration), Ministry of Agriculture and Fisheries.
Countries: Timor-Leste
Lessons
Findings
Recommendations
1

To correct actions and set on track areas marked as “Not on target to be achieved” (red on table 7), MTR suggests:

  • Indicator 1: Define content to design a SOP. Produce a comprehensive results framework and a route-map to implement the "Integrated Coastal Adaptation and Management Strategic Plan of Timor-Leste",
  • Indicator 4: Develop a comprehensive concept about how to develop productive projects in coastal zones and mangrove areas of Timor-Leste, related to fishery, fishery ponds, different species of livestock (cows, buffalo, goats, poultries, etc.), agriculture and ecotourism.
  • Indicator 5: The project must implement urgently the baseline study to assess current household income levels, compulsory should be sex disaggregated, including non-monetary incomes.
2

MTR suggest the following adjustment to the indicators and to “end of project target”:

  • At project objective level Indicator. Sector-wide policies, plans and processes that impact on the integrity and health of coastal populations and ecosystems able to identify, prioritize and integrate climate change resilient strategies and measures. End of Project Target: Agriculture, fishery, infrastructure and local development strategies have mainstreamed climate change resilient measures, actions and budgets.
  • For outcome 1 indicator: In the agriculture sector, fishery, infrastructure and local development, a joint SOP implemented to protect the integrity and health of coastal populations and ecosystems. End of Project Target: Standard Operation Procedures implemented in coastal zones by the agriculture sector, fishery, infrastructure and local development, to protect the integrity and health of coastal populations and ecosystems.
  • For outcome 2, end of project target: 2,300 ha protected or re-afforested using CB-EMR.
3

Is highly recommended make a "no-cost extension" between 8 – 10 months, in order to recover the time loss at the start and ensure the high quality of outcome achievement in a very new field of action, with enough sustainability level.

4

Is highly recommendable that project team and manager, conduct a financial analysis (including the MTR recommendations) and adjust the remaining budget and outputs (activities) in consequence, relocating and re-scoping of some outputs.

5

Social Communication, as a permanent position in the PMU staff, need to be allocated to implement the strategy, recently defined, and to work in 5 objectives: Knowledge management, media incidence, internal communications, visibility and awareness campaigns.

6

Project Team need to up-date the Tracking Tool to be sent attached to this MTR report.

7

The Project Team needs to implement an M&E tool and procedures, as a complementary tool to the monitoring plan, with clear quarterly milestones and annual performance indicators. 

8

It is important that in all quarterly reports, each activity is explained/justified indicating clearly how the activity is or will contribute to achieving the outcome.

9

To correct actions and set on track areas marked as “Not on target to be achieved” (red on table 7), MTR suggests:

  • Indicator 1: Define content to design a SOP. Produce a comprehensive results framework and a route-map to implement the "Integrated Coastal Adaptation and Management Strategic Plan of Timor-Leste",
  • Indicator 4: Develop a comprehensive concept about how to develop productive projects in coastal zones and mangrove areas of Timor-Leste, related to fishery, fishery ponds, different species of livestock (cows, buffalo, goats, poultries, etc.), agriculture and ecotourism.
  • Indicator 5: The project must implement urgently the baseline study to assess current household income levels, compulsory should be sex disaggregated, including non-monetary incomes.
10

MTR suggest the following adjustment to the indicators and to “end of project target”:

  • At project objective level Indicator. Sector-wide policies, plans and processes that impact on the integrity and health of coastal populations and ecosystems able to identify, prioritize and integrate climate change resilient strategies and measures. End of Project Target: Agriculture, fishery, infrastructure and local development strategies have mainstreamed climate change resilient measures, actions and budgets.
  • For outcome 1 indicator: In the agriculture sector, fishery, infrastructure and local development, a joint SOP implemented to protect the integrity and health of coastal populations and ecosystems. End of Project Target: Standard Operation Procedures implemented in coastal zones by the agriculture sector, fishery, infrastructure and local development, to protect the integrity and health of coastal populations and ecosystems.
  • For outcome 2, end of project target: 2,300 ha protected or re-afforested using CB-EMR.
11

Is highly recommended make a "no-cost extension" between 8 – 10 months, in order to recover the time loss at the start and ensure the high quality of outcome achievement in a very new field of action, with enough sustainability level.

12

Is highly recommendable that project team and manager, conduct a financial analysis (including the MTR recommendations) and adjust the remaining budget and outputs (activities) in consequence, relocating and re-scoping of some outputs.

13

Social Communication, as a permanent position in the PMU staff, need to be allocated to implement the strategy, recently defined, and to work in 5 objectives: Knowledge management, media incidence, internal communications, visibility and awareness campaigns.

14

Project Team need to up-date the Tracking Tool to be sent attached to this MTR report.

15

The Project Team needs to implement an M&E tool and procedures, as a complementary tool to the monitoring plan, with clear quarterly milestones and annual performance indicators. 

16

It is important that in all quarterly reports, each activity is explained/justified indicating clearly how the activity is or will contribute to achieving the outcome.

1. Recommendation:

To correct actions and set on track areas marked as “Not on target to be achieved” (red on table 7), MTR suggests:

  • Indicator 1: Define content to design a SOP. Produce a comprehensive results framework and a route-map to implement the "Integrated Coastal Adaptation and Management Strategic Plan of Timor-Leste",
  • Indicator 4: Develop a comprehensive concept about how to develop productive projects in coastal zones and mangrove areas of Timor-Leste, related to fishery, fishery ponds, different species of livestock (cows, buffalo, goats, poultries, etc.), agriculture and ecotourism.
  • Indicator 5: The project must implement urgently the baseline study to assess current household income levels, compulsory should be sex disaggregated, including non-monetary incomes.
Management Response: [Added: 2019/12/15]

This recommendation remains relevant to the project’s objective and the team agrees that a framework and road map to implement the strategy is required hence the development of a Coastal Management and Adaptation Plan.

The project would recruit consultants (national and international) to support the development of the Coastal Adaptation Plan that will include a comprehensive results framework and a road map which include conducting an in-depth organizational and institutional capacity assessment of the ministries and sectoral agencies with mandate for coastal management and development  such as the Ministry of Agriculture & Fisheries, Ministry of Public Works, Ministry of State Administration and Ministry of Tourism.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Consultation and discussion with government counterparts, sectoral agencies on the Coastal Management and Adaptation Plan
[Added: 2019/12/15]
MAF, UNDP 2019/07 Completed Meetings and consultations were held with counterparts. This was also discussed with project sub-steering committee members.
Develop Terms of References
[Added: 2019/12/15]
MAF, UNDP PMU 2019/09 Completed TOR developed
Launch TOR and select candidate (s) to conduct assessment and develop the Shoreline Management Plan.
[Added: 2019/12/15]
UNDP, PMU 2019/11 Completed Procurement launched and contract awarded in November 2019
Prepare the First draft of the Integrated Coastal Management and Adaptation Plan.
[Added: 2019/12/15] [Last Updated: 2020/03/03]
MAF, UNDP, PMU 2020/02 Completed The consultation has been done and document has been prepared following the consultation. History
2. Recommendation:

MTR suggest the following adjustment to the indicators and to “end of project target”:

  • At project objective level Indicator. Sector-wide policies, plans and processes that impact on the integrity and health of coastal populations and ecosystems able to identify, prioritize and integrate climate change resilient strategies and measures. End of Project Target: Agriculture, fishery, infrastructure and local development strategies have mainstreamed climate change resilient measures, actions and budgets.
  • For outcome 1 indicator: In the agriculture sector, fishery, infrastructure and local development, a joint SOP implemented to protect the integrity and health of coastal populations and ecosystems. End of Project Target: Standard Operation Procedures implemented in coastal zones by the agriculture sector, fishery, infrastructure and local development, to protect the integrity and health of coastal populations and ecosystems.
  • For outcome 2, end of project target: 2,300 ha protected or re-afforested using CB-EMR.
Management Response: [Added: 2019/12/15]

The project does not agree with the recommendation for adjustment to the indicators and to “end of project target”. These indicators are critical and remains relevant for the achievement of the overall objective of the project. Hence, despite there being delays in the implementation of activities, the project will work closely with all relevant stakeholders and counterparts to ensure that all established indicators and end of project targets are pursued and achieved.

The indicators were discussed and agreed with government during the design of the project and also validated at the inception workshop. Hence, key counterparts and the project board agreed that an extension of the project implementation period will be sought to ensure completion of all activities and achievement of the agreed targets.

In addition, there is a discrepancy in indicators between the document that was approved by GEF and the signed ProDoc where it is noted that the missing indicator “Number of people/ geographical area with access to improved climate information services (LDCF Indicator 7)”.  This is relevant because this was one of the AMAT indicators, and hence the project will engage/collaborate with the respective line ministry/government counterpart on this particular indicator.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Indicator 2: 2,300 ha of mangrove and coastal ecosystems protected or re-afforested using CB-EMR
[Added: 2019/12/15]
MAF, UNDP PMU 2020/12 Initiated This indicator is on track to be achieved by end of 2020. More than 80% of the target already achieved
Number of people/ geographical area with access to improved climate information services (LDCF Indicator 7)
[Added: 2019/12/15]
MAF, NDCP, UNDP PMU 2020/12 Initiated The project is currently reviewing the locations for SLR instruments and tide gauges. The IC to facilitate this process has been recruited and the consultations will be held in January 2020
3. Recommendation:

Is highly recommended make a "no-cost extension" between 8 – 10 months, in order to recover the time loss at the start and ensure the high quality of outcome achievement in a very new field of action, with enough sustainability level.

Management Response: [Added: 2019/12/15]

This recommendation is acknowledged. Given the delays and time lost in the implementation of activities at the start up stage, an additional 9 months “no-cost” extension is being requested.

The delays in the implementation of project’s activities and progress toward the outcomes include the following:

 (a) the project had a delayed commencement in implementation of activities for several months.  The project was launched on 7 September 2016, and the on-the-ground implementation in the targeted municipalities only started in 2017 (b) The project had to be executed under a rigid schedule with notable difficulties to find qualified personnel for Field Coordinators positions (6-8 months) and then, those project team and national personnel of Ministry of Agriculture and Fisheries, had to learn new skills while implementing actions (understand, learn/gaining experience about mangroves and its conservation, as well about community mobilization, training, awareness, resilient livelihoods, etc.) and (c) added to the implementation challenges in start-up, during the implementation of this project, Timor-Leste had an  extended national political campaign and presidential elections between 2017 and mid 2018, that reduced the capacity of implementing partners to participated in project’s execution at national level, local and community.  

In addition, some actions were not completed on their planned schedule due to the lack of qualified consultants/experts available to support the project, resulting in delay in procurement and requiring the procurement procedure to be relaunched or extended. These facts and their effects on the progress toward outcomes and impacts, have resulted in a situation requiring a no-cost extension (of which as maximum of 10 months), especially important to (i) re-align the activities executed under each of the three project outcomes; and (ii) consolidate the results achieved and ensure that activities implemented and results can be effectively sustained beyond the end of the project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a workplan for the required extension period
[Added: 2019/12/15]
PMU/CTA, RTA 2019/10 Completed 2020 Workplan has been developed
Prepare and submit the request for a no-cost extension
[Added: 2019/12/15] [Last Updated: 2020/02/02]
PMU/CTA, RTA with input from MAF 2020/01 Completed The requesting Letter has been submitted History
4. Recommendation:

Is highly recommendable that project team and manager, conduct a financial analysis (including the MTR recommendations) and adjust the remaining budget and outputs (activities) in consequence, relocating and re-scoping of some outputs.

Management Response: [Added: 2019/12/15]

The project’s budget and workplan will be reviewed consistent with GEF guidelines while ensuring that the available budgetary allocations are resources are utilized to implement the activities outlined in the Prodoc and as per the approved work plans and achievement of the set targets. As per the project organization, work plans which include the financial allocations for each activity are drafted by the project and presented to the project board for approval annually.

In Table 11 of the MTR (pg 33) no-information were provided on co-financing. However, while the amount stated were not granted to the project, with the contribution of Government projects, and development partners such as World-Fish, FAO, GIZ among others on parallel supported interventions, the amount quoted will be exceeded. Ministry of Agriculture & Fisheries, for example, supported with the establishment of mangrove nurseries values at more than $10,000.

The project is also working with partners to ensure complementarity and to maximize impact by allocated resources. The project will continue partnering with private sector on mangrove conservation and rehabilitation efforts. Local private sector companies are among the companies that have been involved in plantation activities to support local communities in the restoration of degraded mangrove forest in Metinaro, Dili Municipality. The project will seek to expand on these existing private partnerships and also enlarge the number of potential partners and their involvement.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2019 revised Annual Work Plan & multi-year plans prepared and presented to the project board for approval
[Added: 2019/12/15]
MAF, UNDP, PMU 2019/02 Completed The revised workplan has been presented to the board.
5. Recommendation:

Social Communication, as a permanent position in the PMU staff, need to be allocated to implement the strategy, recently defined, and to work in 5 objectives: Knowledge management, media incidence, internal communications, visibility and awareness campaigns.

Management Response: [Added: 2019/12/15]

The project has taken steps to ensure improved and effective communication and visibility of its activities and results. This entails extensive awareness raising on coastal ecosystems conservation and adaptation to climate change both in selected target municipalities and nationwide; working with national counterparts, local communities and schools in mobilizing and capacitating champions for environmental and coastal ecosystems conservation; media engagement;  design and implementation of schools awareness campaigns on environmental awareness and ecosystem conservation; engagement of local theatre groups to undertake awareness raising in schools and communities through the performing arts, design and installation of billboards with key messages for conservation of coastal ecosystems (including mangroves), publication of activities on UNDP Timor-Leste social media pages and through regular progress reporting and updated to national and municipality counterparts. The project (PMU) has also recruited one national staff (Communication & M&E) who is responsible for communication and liaising with UNDP Country Office communication team to ensure that project activities are disseminated to the public and accessible.

The project intends to launch and carry out an extensive public awareness campaign targeting schools and communities throughout the coast of Timor-Leste (at least 40 villages/sucos) for information dissemination and to promote awareness focusing on coastal ecosystems conservation (particularly mangroves) in Timor-Leste. Local theatre groups will be engaged through low value grants to promote conservation ad awareness raiding through drama and performing arts. The project will also recruit a graphic designer to support with the design of billboards and children’s books, while also partnering with CARE International in Timor-Leste for publication in the children and community “Lafaek” magazine.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Partnering with local NGOs/theatre groups to promote awareness raising in schools and communities through drama and the performing arts
[Added: 2019/12/15]
UNDP, PMU 2019/05 Completed 3 local NGOs were awarded low-value grants in September 2019
Prepare and launch TOR for recruitment of a national consultant (graphic designer)
[Added: 2019/12/15]
UNDP, PMU 2019/08 Completed National consultant recruited and on-board supporting the preparation of various communication products
6. Recommendation:

Project Team need to up-date the Tracking Tool to be sent attached to this MTR report.

Management Response: [Added: 2019/12/15]

This is acknowledged. However, as the TT is no longer applicable, the project has since updated the core indicator tracker accordingly.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Core Indicator Tracker has been updated by the Project Team
[Added: 2019/12/15]
UNDP, PMU, RTA 2019/10 Completed Completed by the project team.
7. Recommendation:

The Project Team needs to implement an M&E tool and procedures, as a complementary tool to the monitoring plan, with clear quarterly milestones and annual performance indicators. 

Management Response: [Added: 2019/12/15]

The project fully agrees with this recommendation. The M&E tool and framework with annual performance indicators/targets will be established and regularly updated/tracked.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
M& E framework/tools prepared
[Added: 2019/12/15]
MAF, UNDP, PMU 2019/05 Completed Completed
M&E tools and procedure implemented and being used by the project
[Added: 2019/12/15]
MAF, UNDP, PMU 2019/05 Completed Completed
8. Recommendation:

It is important that in all quarterly reports, each activity is explained/justified indicating clearly how the activity is or will contribute to achieving the outcome.

Management Response: [Added: 2019/12/15]

This recommendation is acknowledged. The Project will revise the format and content of reporting so that there is ability to review implementation progress and track it against the annual and overall project targets.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Format for Quarterly Progress Reporting updated to reflect the implementation progress against the overall targets.
[Added: 2019/12/15]
UNDP, PM, PMU 2019/04 Completed
9. Recommendation:

To correct actions and set on track areas marked as “Not on target to be achieved” (red on table 7), MTR suggests:

  • Indicator 1: Define content to design a SOP. Produce a comprehensive results framework and a route-map to implement the "Integrated Coastal Adaptation and Management Strategic Plan of Timor-Leste",
  • Indicator 4: Develop a comprehensive concept about how to develop productive projects in coastal zones and mangrove areas of Timor-Leste, related to fishery, fishery ponds, different species of livestock (cows, buffalo, goats, poultries, etc.), agriculture and ecotourism.
  • Indicator 5: The project must implement urgently the baseline study to assess current household income levels, compulsory should be sex disaggregated, including non-monetary incomes.
Management Response: [Added: 2019/12/15]

This recommendation remains relevant to the project’s objective and the team agrees that a framework and road map to implement the strategy is required hence the development of a Coastal Management and Adaptation Plan.

The project would recruit consultants (national and international) to support the development of the Coastal Adaptation Plan that will include a comprehensive results framework and a road map which include conducting an in-depth organizational and institutional capacity assessment of the ministries and sectoral agencies with mandate for coastal management and development  such as the Ministry of Agriculture & Fisheries, Ministry of Public Works, Ministry of State Administration and Ministry of Tourism.

Key Actions:

10. Recommendation:

MTR suggest the following adjustment to the indicators and to “end of project target”:

  • At project objective level Indicator. Sector-wide policies, plans and processes that impact on the integrity and health of coastal populations and ecosystems able to identify, prioritize and integrate climate change resilient strategies and measures. End of Project Target: Agriculture, fishery, infrastructure and local development strategies have mainstreamed climate change resilient measures, actions and budgets.
  • For outcome 1 indicator: In the agriculture sector, fishery, infrastructure and local development, a joint SOP implemented to protect the integrity and health of coastal populations and ecosystems. End of Project Target: Standard Operation Procedures implemented in coastal zones by the agriculture sector, fishery, infrastructure and local development, to protect the integrity and health of coastal populations and ecosystems.
  • For outcome 2, end of project target: 2,300 ha protected or re-afforested using CB-EMR.
Management Response: [Added: 2019/12/15]

The project does not agree with the recommendation for adjustment to the indicators and to “end of project target”. These indicators are critical and remains relevant for the achievement of the overall objective of the project. Hence, despite there being delays in the implementation of activities, the project will work closely with all relevant stakeholders and counterparts to ensure that all established indicators and end of project targets are pursued and achieved.

The indicators were discussed and agreed with government during the design of the project and also validated at the inception workshop. Hence, key counterparts and the project board agreed that an extension of the project implementation period will be sought to ensure completion of all activities and achievement of the agreed targets.

In addition, there is a discrepancy in indicators between the document that was approved by GEF and the signed ProDoc where it is noted that the missing indicator “Number of people/ geographical area with access to improved climate information services (LDCF Indicator 7)”.  This is relevant because this was one of the AMAT indicators, and hence the project will engage/collaborate with the respective line ministry/government counterpart on this particular indicator.

Key Actions:

11. Recommendation:

Is highly recommended make a "no-cost extension" between 8 – 10 months, in order to recover the time loss at the start and ensure the high quality of outcome achievement in a very new field of action, with enough sustainability level.

Management Response: [Added: 2019/12/15]

This recommendation is acknowledged. Given the delays and time lost in the implementation of activities at the start up stage, an additional 9 months “no-cost” extension is being requested.

The delays in the implementation of project’s activities and progress toward the outcomes include the following:

 (a) the project had a delayed commencement in implementation of activities for several months.  The project was launched on 7 September 2016, and the on-the-ground implementation in the targeted municipalities only started in 2017 (b) The project had to be executed under a rigid schedule with notable difficulties to find qualified personnel for Field Coordinators positions (6-8 months) and then, those project team and national personnel of Ministry of Agriculture and Fisheries, had to learn new skills while implementing actions (understand, learn/gaining experience about mangroves and its conservation, as well about community mobilization, training, awareness, resilient livelihoods, etc.) and (c) added to the implementation challenges in start-up, during the implementation of this project, Timor-Leste had an  extended national political campaign and presidential elections between 2017 and mid 2018, that reduced the capacity of implementing partners to participated in project’s execution at national level, local and community.  

In addition, some actions were not completed on their planned schedule due to the lack of qualified consultants/experts available to support the project, resulting in delay in procurement and requiring the procurement procedure to be relaunched or extended. These facts and their effects on the progress toward outcomes and impacts, have resulted in a situation requiring a no-cost extension (of which as maximum of 10 months), especially important to (i) re-align the activities executed under each of the three project outcomes; and (ii) consolidate the results achieved and ensure that activities implemented and results can be effectively sustained beyond the end of the project.

Key Actions:

12. Recommendation:

Is highly recommendable that project team and manager, conduct a financial analysis (including the MTR recommendations) and adjust the remaining budget and outputs (activities) in consequence, relocating and re-scoping of some outputs.

Management Response: [Added: 2019/12/15]

The project’s budget and workplan will be reviewed consistent with GEF guidelines while ensuring that the available budgetary allocations are resources are utilized to implement the activities outlined in the Prodoc and as per the approved work plans and achievement of the set targets. As per the project organization, work plans which include the financial allocations for each activity are drafted by the project and presented to the project board for approval annually.

In Table 11 of the MTR (pg 33) no-information were provided on co-financing. However, while the amount stated were not granted to the project, with the contribution of Government projects, and development partners such as World-Fish, FAO, GIZ among others on parallel supported interventions, the amount quoted will be exceeded. Ministry of Agriculture & Fisheries, for example, supported with the establishment of mangrove nurseries values at more than $10,000.

The project is also working with partners to ensure complementarity and to maximize impact by allocated resources. The project will continue partnering with private sector on mangrove conservation and rehabilitation efforts. Local private sector companies are among the companies that have been involved in plantation activities to support local communities in the restoration of degraded mangrove forest in Metinaro, Dili Municipality. The project will seek to expand on these existing private partnerships and also enlarge the number of potential partners and their involvement.

Key Actions:

13. Recommendation:

Social Communication, as a permanent position in the PMU staff, need to be allocated to implement the strategy, recently defined, and to work in 5 objectives: Knowledge management, media incidence, internal communications, visibility and awareness campaigns.

Management Response: [Added: 2019/12/15]

The project has taken steps to ensure improved and effective communication and visibility of its activities and results. This entails extensive awareness raising on coastal ecosystems conservation and adaptation to climate change both in selected target municipalities and nationwide; working with national counterparts, local communities and schools in mobilizing and capacitating champions for environmental and coastal ecosystems conservation; media engagement;  design and implementation of schools awareness campaigns on environmental awareness and ecosystem conservation; engagement of local theatre groups to undertake awareness raising in schools and communities through the performing arts, design and installation of billboards with key messages for conservation of coastal ecosystems (including mangroves), publication of activities on UNDP Timor-Leste social media pages and through regular progress reporting and updated to national and municipality counterparts. The project (PMU) has also recruited one national staff (Communication & M&E) who is responsible for communication and liaising with UNDP Country Office communication team to ensure that project activities are disseminated to the public and accessible.

The project intends to launch and carry out an extensive public awareness campaign targeting schools and communities throughout the coast of Timor-Leste (at least 40 villages/sucos) for information dissemination and to promote awareness focusing on coastal ecosystems conservation (particularly mangroves) in Timor-Leste. Local theatre groups will be engaged through low value grants to promote conservation ad awareness raiding through drama and performing arts. The project will also recruit a graphic designer to support with the design of billboards and children’s books, while also partnering with CARE International in Timor-Leste for publication in the children and community “Lafaek” magazine.

Key Actions:

14. Recommendation:

Project Team need to up-date the Tracking Tool to be sent attached to this MTR report.

Management Response: [Added: 2019/12/15]

This is acknowledged. However, as the TT is no longer applicable, the project has since updated the core indicator tracker accordingly.

Key Actions:

15. Recommendation:

The Project Team needs to implement an M&E tool and procedures, as a complementary tool to the monitoring plan, with clear quarterly milestones and annual performance indicators. 

Management Response: [Added: 2019/12/15]

The project fully agrees with this recommendation. The M&E tool and framework with annual performance indicators/targets will be established and regularly updated/tracked.

Key Actions:

16. Recommendation:

It is important that in all quarterly reports, each activity is explained/justified indicating clearly how the activity is or will contribute to achieving the outcome.

Management Response: [Added: 2019/12/15]

This recommendation is acknowledged. The Project will revise the format and content of reporting so that there is ability to review implementation progress and track it against the annual and overall project targets.

Key Actions:

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