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Mid-term evaluation of Korea Facility for Poverty Alleviation
Commissioning Unit: UN Office for South-South Cooperation
Evaluation Plan: 2018-2021
Evaluation Type: Project
Completion Date: 01/2019
Unit Responsible for providing Management Response: UN Office for South-South Cooperation
Documents Related to overall Management Response:
 
1. Recommendation:

Planning and Coordination

  • Immediate actions aimed at stronger coordination should be initiated by UNOSSC and the Steering Committee.
  • The Steering Committee should revisit allocation of coordination responsibilities between UNOSSC and STEPI.
  • RoK institutions are expected to align programmes with government requirements and to be flexible.
  • Institutions should spend time together in the form of a workshop getting to know the expertise of each institution, in particular, organised communication workshops in the RoK would be helpful for institutions to understand each other and also develop an understanding of the technical capacity of the other institutions.
  • Joint planning as called for by UNOSSC and STEPI should be done under the guidance of the Facility component coordinators and the coordinators must ensure that there is a clearly communicated delineation of duties across the programme.
  • The participating institutions should prioritize coordination meetings over individual plans as more difficult to get all institutions together in one place.
  • Proactive coordination is necessary to ensure effective communication across all 10 Korean institutions, the UNOSSC and Indonesia and Cambodia counter-parts towards achievements of Facility outputs.
Management Response: [Added: 2020/03/05] [Last Updated: 2021/01/31]

UNOSSC management accepts this recommendation and has taken more proactive measures to strengthen coordination among Korean institutions and partner countries. UNOSSC management has led and facilitated coordination especially for six Korean institutions under the Consortium component of the Facility. UNOSSC management ensures that communications with partner countries are channeled through the focal government agency for the Facility in each country.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Proactive engagement with all stakeholders to consult and prepare for 2019 and 2020 work plan activities aligned with national development priorities in partner countries. a. Post-midterm evaluation report workshop (28 Jan – 1 Feb 2019) b. Workshop on Formulation the 2019 Workplan for the Indonesian Village Innovation Development Programme (21- 23 Apr 2019) c. Consultative Workshop on 2020 Workplan Formulation in Cambodia (24 December 2019)
[Added: 2020/03/05] [Last Updated: 2021/07/07]
UNOSSC ROAP 2020/12 Completed The Steering Committee granted a no-cost project extension until 30 June 2021, acknowledging the COVID-19 impact on project implementation. All activities identified especially during the 2020 workplan formulation, mainly on exit strategies have since been completed, and final report in preparation, and final evaluation consultant under recruitment. History
1.2. Strengthened communications among Korean institutions, Facility Management and partner countries a. Leveraged ICT applications to enhance regular communications among all stakeholders especially among working groups (activity specific task holders): Facility Components (Platform, Consortium, Scaled-up) b. Improved communications in partner countries by channeling information through focal agency (e.g. Ministry of Planning (Bappenas) coordinates all Korean Facility work in Indonesia. Encouraged all institutions to report and liaise with Bappenas apart from local partner institutions
[Added: 2020/03/05] [Last Updated: 2021/07/07]
UNOSSC ROAP 2020/12 Completed For coordination with RoK institutions, the project management encouraged inclusion of collaborative practices in workplans. For example, the three institutions (STEPI, SNU-TEMEP and CIFAL Jeju) jointly complied and published the Science, Technology and Innovation (STI) Directory of institutions and experts in Asia. The six institutions in the Consortium group complied a video on the achievements of the group in Cambodia and Indonesia. All the RoK institutions had a final review meeting in which they documented their experiences and lessons learnt in working together under Phase 2 of the Facility. For the partner countries to enable South-South Cooperation to take place, the Steering Committee co-opted two members from Cambodia and Indonesia. Indonesia (Bappneas) has continued to coordinate interaction between the Ministry of Villages (Kemendesa) and UNOSSC towards strengthening the South-South Centre of Excellence on Village Innovation. The project management faced challenges in communications between Cambodian institutions due to relocation of the General Secretary of National Science and Technology Council (GS-NSTC) – project coordinator under the Ministry of Planning and COVID-19 impact. History
1.3. Provide advisory services to partner countries and Korean institutions to identify strategic actions to be taken throughout the year aligned with Facility objectives and country demands. Especially when a new team took over the liaison function of the Science and Technology Policy Institute (STEPI) in June, as Facility Manager, UNOSSC staff went on a mission together with STEPI to partner countries to learn about project activities in Cambodia and Indonesia. The UNOSSC management team will continue to coordinate project activities. a. GS-NSTC-STEPI Meeting (18 – 19 July) b. STEPI-Bappenas-MoV Technical Meeting (29 – 30 July)
[Added: 2020/03/05]
UNOSSC ROAP 2019/12 Completed
1.4. Based on joint annual work planning and formulation for Indonesia, Facility Management has been supporting Korean institutions to deliver requirements made by partner countries in a coordinated manner. a. Consultation on Indonesia’s Village Index Harmonization (25 – 26 Sep) b. Joint review workshop on “Village Empowerment Project to Promote Sustainable Community Development through Innovative Integration of Science & Technology” (27 Sep) c. Joint Monitoring Mission and Consultative Workshop on 2020 Workplan Formulation in Cambodia (23-24 December) d. Facilitate arrangement of upcoming joint events in 2020 **Note: Steering Committee recommended all institutions to complete project activities by September 2020.
[Added: 2020/03/05] [Last Updated: 2020/11/09]
UNOSSC ROAP 2020/09 Completed Completed History
2. Recommendation:

Results Assessment and Administration

Regarding monitoring and evaluation, UNOSSC should provide alternative ways of monitoring South-South and triangular cooperation projects and provide training on the basic principles of monitoring and evaluation – how to capture change in development

A greater effort has to be made to achieve understanding; translators should be identified including students, volunteers, interns, and online volunteers.

Management Response: [Added: 2020/03/05] [Last Updated: 2021/01/31]

UNOSSC management accepts this recommendation. Project monitoring and evaluation should be strengthened with a log framework tailored to the project but often not all SS and TrC activities can be quantified. This year, UNOSSC management in cooperation with one Korean institution under the Platform will assess achievements of the Facility and stakeholders’ understanding on SS & TrC through a survey questionnaire addressed to implementing institutions and partner governments before the final project evaluation. It may be difficult to organize a separate training for implementing institutions as their other project priorities before its closure in December 2020. But finding from the assessment will be useful for final evaluation of Phase 2 and in designing Phase 3.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Design of the next phase of the Korean Facility, according to UNDP guidelines, and result-based framework taking into account relevant recommendations from the midterm and final evaluation
[Added: 2020/03/05] [Last Updated: 2021/07/07]
UNOSSC ROAP 2021/12 Initiated The UNOSSC has been working closely with the Ministry of Science and ICT (MSIT), the Science and Technology Policy Institute (STEPI) and partners in designing the Third Phase of the Facility since October 2020. The draft project document for Phase 3 has been prepared. The new project will focus on Water-Energy-Food Nexus in the Lower Mekong Region. A project appraisal committee (PAC) meeting took place on 9 June 2021. The Project Document was approved pending amendments to be made based on the comments received at the PAC meeting. History
3. Recommendation:

Ongoing Project Support and Considerations:

UNOSSC and STEPI should ascertain, through surveys or consultations, what project management training is required for more efficient project delivery, UNOSSC and STEPI would then conduct such training.

Project planning assistance should be required by institutions as needed, specifically those who may not have experience working in development previously.

More information should be provided on the UNOSSC portal to ensure communication, for instance, o all scheduled tasks from each organisation are on an online/shareable calendar, for example, a monthly/biweekly communique is sent to update institutions on ongoing activities and update on any changes. o manage/oversee a forum of communication, where institutions can troubleshoot and express concerns.

Management Response: [Added: 2020/03/05] [Last Updated: 2021/01/31]

UNOSSC management accepts this recommendation and has been providing support in preparing annual workplan of each institutions as required.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Provided guidance to Korean institutions in preparing annual workplans, if necessary.
[Added: 2020/03/05] [Last Updated: 2020/06/13]
UNOSSC ROAP 2020/02 Completed Completed History

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