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Terminal evaluation of the Governance and Democratic Participation program
Commissioning Unit: Ethiopia
Evaluation Plan: 2021-2025
Evaluation Type: Project
Completion Date: 05/2022
Unit Responsible for providing Management Response: Ethiopia
Documents Related to overall Management Response:
 
1. Recommendation:

Evaluation recommendation 1:   Significant progress has been made under the GDPP in enhancing good governance and democratic development in Ethiopia. In order not to lose the gains made thus far, a follow-on programme (GDPP Phase II) is recommended to build on the achievements and lessons learned. A second phase of the GDPP should give considerable attention to both the national level as well as to the regional level partners and activities.

Management Response: [Added: 2022/06/14]

Management response: UNDP as the global leader in democratic governance development and responding to the GoE transformational democratization agenda ushered in since 2018 is committed to capitalize on the achievements of GDPP. To that end UNDP will, building on the achievements & lessons learned from GDPP will seek to design a successor iteration of democratic governance support. However, there is currently no appetite amongst development partners to provide additional resources given the ongoing instability within the country. 

Therefore, the mitigation action that UNDP will take is to design and launch a 6-month Project Initiation Plan (PIP) July – December 2022 which will allow time to design a new programme. The PiP will allow sufficient time for mapping the governance landscape; development of a multi-faceted stakeholders engagement strategy that will help identify needs at both the Federal and Regional level which will help to prioritize programmatic entry points; development of a bespoke resource mobilization strategy and conceptualizing the Theory of Change (ToC) & Results Framework (RF) which will all help inform and shape the next iteration of governance support. The expectation is that a new programme will be ready for formal launch by late 2022/early 2023. Therefore, this recommendation is accepted in its totality.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Prepare PIP and seek SM approval and funding.
[Added: 2022/06/14]
UNDP/DGP unit 2022/08 Initiated History
1.2 Design a new iteration democratic governance support which reflects the needs of both the Federal & Regional level needs as well as other stakeholders.
[Added: 2022/06/14]
UNDP/DGP Unit with support from PDRM and short-term specialist expertise. 2022/09 Not Initiated The design process encompasses a mapping of governance landscape and assessment of perceptions & needs and also series of consultations with potential partners and key stakeholders.
2. Recommendation:

Evaluation recommendation 2:  It is important for IPs at national and regional levels, selected CSOs, traditional leaders and other key stakeholders to participate in programme design meetings of GDPP II.

Management Response: [Added: 2022/06/14]

Management response: Mapping and analysis of stakeholders and active engagement of IPs & key stakeholders in a design process of for the successor governance programming are among the key deliverables of the PIP. Thus, the potential IPs at both national & regional levels as well as a range of key stakeholders, which will be identified through the development of a stakeholders mapping & analysis, will be invited to actively participate in the new programming consultations and design meetings. Therefore, the recommendation is accepted in its entirety.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1: Conduct stakeholders mapping and analysis in order to identify key stakeholders to engage in the design process.
[Added: 2022/06/14]
UNDP/DGP unit 2022/08 Not Initiated
2.2 The mapping exercise will result in a detailed plan that will inform those to be consulted during the PiP phase.
[Added: 2022/06/14]
UNDP/DPG unit 2022/08 Not Initiated
2.3: Engage potential IPs & former GDPP IPs to draw on the lessons learned and to clarify the possible expectations for the next iteration of governance support. This will be supplemented with consultations at both Federal and Regional levels and key stakeholders in the consultations and design meetings.
[Added: 2022/06/14]
UNDP/DGP 2022/09 Not Initiated
3. Recommendation:

Evaluation recommendation 3:  Building on its Governance experience, UNDP should develop a comprehensive SDG support strategy to guide Ethiopia’s attainment of the SDGs highlighting those where UNDP has or can mobilise top-class expertise. In conjunction, UNDP should support an awareness raising campaign to help attain the SDG targets.

Management Response: [Added: 2022/06/14]

Management response:  In line with the approved United Nations Strategic Development Cooperation Framework (UNSDCF) which explicitly reflects the importance of the SDGs being at the core of the work of the UN, the new programme will link to the Ten-Year Perspective Plan (TYPP) and the SDGs far more explicitly to ensure that the successor programme is demonstrably anchored to the National/ International policy frameworks to which Ethiopia is a signatory.  UNDP has contributed to the SDGs Voluntary National Review (VNR), via top class analysis covering, i) structural transitions and their impacts on progress towards the SDGs, and ii) impacts of triple crises (COVID-19, Conflict and Ukraine)[1] to the attainment of the SDGs. The new iteration of democratic governance support will focus on Pillar 1:  Strong and inclusive institutions of representation at Federal & Regional level; Pillar 2:  Building Social Capital and Civic Institutions including Deepening Respect for Human Rights and Pillar 3:  E-Government for Transparency, Efficiency and Accountability and Integrity in Government which are strongly linked with the SDG 16: Peace, Justice and Strong Institutions. So whilst UNDP is not mandated to unilaterally lead on the attainment of SDGs by developing a SDG Support Strategy to guide Ethiopia’s attainment of the SDGs, nevertheless  through the three Pillars of the new programme UNDP will significantly contribute to attainment of SDG 5, SDG 16 and SDG 17.  Therefore, the recommendation is partially accepted.

 


[1]

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1: Make sure that the new iteration programme is very well aligned with the SDGs particularly SDGs 5 & 16.
[Added: 2022/06/14]
UNDP/DGP Unit 2022/09 Not Initiated
4. Recommendation:

Evaluation recommendation 4: For a future GDPP II, develop a clearly defined results framework, including identification of clear and measurable sub-output, output and outcome level indicators, baselines and targets based on quick assessments involving relevant IPs, Ministries and regional departments, sectoral bureaus, research, training and knowledge institutions for each key sector.

Management Response: [Added: 2022/06/14]

Management response:  There needs to be recognition that the RF that was developed for GDPP in 2017 pre-dated the introduction of the GOE transformational democratization reforms. Despite the PMB endorsed Repositioning Paper in 2018 which resulted in changes in the RF, the development pathways to capture results proved challenging. Therefore, a rapid assessment with relevant IPs and key federal and regional stakeholders including ministries, regional bureaus, academia, research institutions and consultation meetings will be conducted in order to develop a clearly defined RF with measurable results (outcome, output and activity results including causal links), indicators, baseline and targets. Therefore, the recommendation is fully accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1: Conduct consultation sessions/meetings, and undertake rapid assessment through qualitative interviews with Regional Councils, CSOs, academia in Amhara, Somali & Oromia
[Added: 2022/06/14]
UNDP/DGP 2022/08 Not Initiated
4.2: Conceptualize the ToC and develop clearly articulated RF with measurable results, indicators, baseline and targets and defined causal links, and also design/deliver training to potential Ips either during the PiP or as a first actovoty in the new Programme.
[Added: 2022/06/14]
UNDP/DGP unit 2022/10 Not Initiated
5. Recommendation:

Evaluation recommendation 5:  In designing a future programme, establish stronger and more robust risk assessment/management mechanisms, in terms of short/medium/long-term risks; and include comprehensive mitigation measures in programme planning.

Management Response: [Added: 2022/06/14]

Management response: In designing the new programme, a comprehensive risk assessment will be conducted by engaging the IPs and also Federal and Regional key stakeholders. Drawing on the agreed Programme Implementation Manual briefing materials and guidance on risk management/assessment and mitigation measures in planning & implementation (such as identifying risk and devising mitigation measures/mechanisms) will be prepared and rolled out to IPs through skills development training during the pre-launch sessions of the new programme. Therefore, recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1: Carry out comprehensive risk assessment as part of the design of the new programme.
[Added: 2022/06/14]
UNDP/DGP unit 2022/09 Not Initiated
5.2: Roll out the risk management briefing material/guideline to potential IPs of a new programme during pre-launch sessions.
[Added: 2022/06/14]
UNDP/DGP 2022/12 Not Initiated
6. Recommendation:

Evaluation recommendation 6:  Monitoring and evaluation functions of a follow-on programme should be well considered through support by qualified and professional team members through secondment and across IPs. A budget line equivalent to at least 5% of the total budget should be accorded to the M&E function to ensure adequate facilitation of its activities.

Management Response: [Added: 2022/06/14]

Management response: The monitoring and evaluation system of the programme will be strengthened through enhancing the in-house capacities and drawing on UNDP global democratic governance M&E experiences. The new programme will also seek to enhance the Implementing Partners knowledge and understanding about the importance of M&E in being able to track programme progress and achievement of expected results. However, the proposed earmarking of 5% of the total budget though laudable relies upon the allocation of adequate budget and  dependent on funding availability. Therefore, recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1: Develop costed comprehensive monitoring and evaluation plan to undertake robust monitoring and evaluation activities for a new programme
[Added: 2022/06/14]
UNDP/GDP Unit 2022/10 Not Initiated
6.2: Provide adequate training on ToC, RF and M&E/RBM to the potential IPs of a new programme during pre-launch sessions.
[Added: 2022/06/14]
UNDP/DGP unit 2022/12 Not Initiated
6.3: Ensure that sufficient funds are directed to M&E to ensure an effective M&E regime in the new programme.
[Added: 2022/06/14]
UNDP/DGPunit 2022/12 Not Initiated
7. Recommendation:

Evaluation recommendation 7:  Through advanced training, coaching and/or secondment from other UNDP offices, as well as where possible fresh recruitment, develop high-level staff skills, especially in the IPs but also in UNDP as necessary, in the following;

Developing thheories of change and enhancing knowldge of their importance in program desig and results management.

Strengthening internal monitoring and data collection systems focusing on results.

Strengthening documentation , reporting and desimination of collaboration interventions along thematic sectors leading to policy briefs, dialogue and position paper etc.

Management Response: [Added: 2022/06/14]

Management response: As part of the design exercise of a new iteration programme of GDPP, training on ToC, RF, defining clear & measurable results, risk matrices, M&E/RBM, etc will be provided to the IPs and selected key stakeholders including CSOs to enhance their skills and build the institutional capacity within the IPs to be better able to actively participate in the design of a new programme but also to foster greater ownership at the Institutional level for the work of the next iteration of UNDP support. In addition, a new programme will undertake regular assessments and provide feedback about gaps identified in the technical skills of the IP personnel and where necessary provide institutional level skills development interventions to enhance the IPs ability to benefit from the new programming interventions.  In order to draw on the GDPP lessons learned and to strengthen internal monitoring and data collection systems, a robust M&E plan/framework and also monitoring tools will be developed in collaboration with the IPs with the intention of fostering IP level ownership and sustainability of the new programme interventions. The new programme will ensure that there are regular opportunities provided for the IPs to share information and best practices, identify opportunities to collaborate and creation of knowledge products that can be widely disseminated in support of strengthening democratic governance in Ethiopia. Therefore, the recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1: Develop and make use of costed comprehensive monitoring and evaluation plan and monitoring tools to undertake robust monitoring and evaluation activities for a new programme.
[Added: 2022/06/14]
UNDP/DGP unit 2022/10 Not Initiated
7.2: Provide adequate training on ToC, RF, Risk Management, and M&E/RBM to the potential IPs of a new programme during pre-launch sessions.
[Added: 2022/06/14]
UNDP/DGP unit 2022/12 Not Initiated
8. Recommendation:

Evaluation recommendation 8:   GDPP should strengthen the collaboration and management mechanisms of PMB and PTC to promote harmonious and complementary support and ensure IPs’ programme ownership. Because of high turnover in IPs, thorough induction of new staff should be systematic.

Management Response: [Added: 2022/06/14]

Management response: The management/governance architecture arrangements and mechanisms for a new iteration programme will be defined as part of the development of the new ProDoc. The arrangement/mechanisms will take into account how collaboration & partnership and also timely decision making will need to be strengthened in light of the lessons learned from GDPP. A specific area of intervention will be to have a well-designed induction handling brief developed to be provided whenever new staff are assigned to the programme. Management will also consider whether a similar handling brief will be required for more Senior level IP personnel to ensure that there is ownership throughout all levels within the IP organisation. Therefore, the recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1: Provide induction training to new staff who will be recruited when a new programme is launched in January 2023. Also consider a handling brief to be designed for Senior level/Head of IP new appointees to ensure that there is ownership and sustainability of the new programme at all levels of the IP organization.
[Added: 2022/06/14]
UNDP/DGP 2023/01 Not Initiated
9. Recommendation:

Evaluation recommendation 9:   Ensure that when undertaking capacity building interventions, there is a clear baseline of the capacity gaps identified and a defined pathway to change before embarking on the process.

Management Response: [Added: 2022/06/14] [Last Updated: 2022/06/14]

Management response: In a new iteration programme of GDPP, capacity building interventions will be planned and implemented targeting institutional level development rather than individual level needs based on understanding of the capacity gaps and existing level/baseline, and also intended changes that a capacity enhancement intervention will bring about. Undertaking capacity gaps assessment will be instrumental for identifying gaps and understanding an existing level/baseline. This reflects the 10 Key Principles approach that the GoE has committed to integrating in all development assistance approaches. If any capacity building training is conducted, pre and post evaluations will be designed in order to better assess the baseline and improvements post capacity building training interventions. Therefore, the recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1: Conduct capacity gaps assessment for understanding baseline and existing gaps before planning and providing any capacity building interventions.
[Added: 2022/06/14]
UNDP/DGP Unit 2023/04 Not Initiated History
9..2 Devise pre & post intervention evaluation questionnaires in order to better track the impact/difference in performance following any capacity building activities
[Added: 2022/06/14]
UNDP/DGP 2023/04 Not Initiated
10. Recommendation:

Evaluation recommendation 10:    Use Service User Feedback Surveys, and work closely with CSOs, to elicit people’s views on public service delivery, rule of law, accountability and transparency to identify where efforts to improve performance should best be applied.

Management Response: [Added: 2022/06/14]

Management response: This recommendation reflects the approach that will be reflected in the new programme design which is to see an emphasis on the “demand side of governance”. However, this type of activity would need to be carefully designed and given that the PiP will be undertaking a stakeholder analysis then such surveys would be more appropriate to integrate in the new programme as it will take time to define the parameters of such surveys. Therefore, Management accepts the recommendation which will feature in the design and become an activity within the new programme. At the start of the new programme then a small-scale perception survey can be designed and undertaken to assess and understand citizens perceptions about governance.  The recommendation for using Service Users Feedback Survey as a tool for monitoring citizens perceptions about governance and in order to track the impact of the governance assistance provided by the new programme a User Survey makes sense. Therefore, the recommendation is accepted for consideration in the design of the new programme

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 Incorporate this recommendation prominently in the new programme design/activities.
[Added: 2022/06/14]
UNDP/DPG 2023/01 Not Initiated History
11. Recommendation:

Evaluation recommendation 11:     UNDP should work with specialized institutions, including advocacy CSOs and higher research institutions in the country, to publish evidence of trends in policy and strategic information.

Management Response: [Added: 2022/06/14]

Management response: Depending upon the results of the Stakeholders mapping & analysis exercise and also the  rapid assessments to be conducted at Federal & Regional levels with key stakeholders including CSOs and research institutions during the design of the  new programme, partnerships can be established with the recommended institutions as per the identified needs. The publication of information capturing trends/policy and strategic information will need to be further unpacked and be more specific to understand how these fit into the wider policy reforms underway in Ethiopia. Therefore, the recommendation is partially accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.1 Incorporate this recommendation in the new programme design/activities.
[Added: 2022/06/14]
UNDP/DGP unit 2023/01 Not Initiated History
12. Recommendation:

Evaluation recommendation 14:  UNDP needs to develop a robust resource mobilisation strategy to strengthen the GDPP. In particular, UNDP needs to explore funding opportunities with other donors apart from the initial 4 (Austria, Denmark, Norway and Sweden) as well as explore options with the private sector.   

Management Response: [Added: 2022/06/14]

Management response: During the PiP phase a specific key deliverable will be the development of a bespoke resource mobilization strategy that will draw on the CO resource mobilization strategy but specifically bring out the importance of long-term investments in democratic governance given its fundamental importance to the achievement of the GoE reform agenda.  Therefore, the recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
12.1: Develop and put in place Resource Mobilization Strategy which analyses and captures the interest of the potential partners in governance assistance.
[Added: 2022/06/14]
UNDP/DGP unit 2022/10 Not Initiated History
13. Recommendation:

Evaluation recommendation 13:  Given the variation in the capacity and experience of IPs, GDPP should create experience sharing opportunities, for example, during joint monitoring visits, regular meetings or capacity strengthening trainings.

Management Response: [Added: 2022/06/14]

Management response: Despite some opportunities for GDPP IPs to share experiences these were not systematic and the past two years given the pandemic these have not been possible. However, in a new iteration of democratic governance support specific attention and regular opportunities through the creation of experience sharing platforms will be devised so as to better build synergies between the democratic institutions and other key stakeholders in support of potential multiplier impacts arising from the new programme. Therefore, the recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
13.1: The next iteration of support will devise platforms to maximize information sharing/synergies across the IPs plus other key stakeholders in support of potential multiplier impacts.
[Added: 2022/06/14]
UNDP/DGP unit 2023/04 Not Initiated
14. Recommendation:

Evaluation recommendation 14:   UNDP should seek to learn from the experiences of other countries, and strong gender organisations in Ethiopia, in developing gender-specific programming strategies though virtual workshops or other kinds of information exchanges.

Management Response: [Added: 2022/06/14]

Management response:   To learning from other UNDP country offices and also enhance the capacity of the staffs on gender programming, UNDP will take actions in the coming few months. UNDP will leverage on the global gender equality seal initiative and will organise a gender learning session in collaboration with other UNDP country offices.  UNDP will also organise a virtual training session for its staffs on gender-programming with the support of global gender experts. It is acknowledged that the delayed gender analysis of the GDPP until 2019, though useful in helping setting objectives, strategies and monitoring mechanisms was a missed opportunity. However, this has been rectified through the engagement of a GESI in 2020 which supplemented to the separate support provided through an Agency to Agency Agreement with UN Women in support of the HoPR and NEBE. The firm foundation established regarding gender and social inclusion issues will feature more prominently in the design of the new programming and this will include establishing opportunities for more South-South collaborations to foster shared learning experiences.  Therefore, the recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
14.1 UNDP will leverage on the global gender equality seal initiative and will organise a gender learning session in collaboration with other UNDP country offices.
[Added: 2022/06/14]
UNDP/GFT 2022/10 Not Initiated History
14..2 UNDP will also organise a virtual training session for its staff on gender-programming with the support of global gender experts.
[Added: 2022/06/14]
UNDP/ GFT 2022/11 Not Initiated
15. Recommendation:

Evaluation recommendation 15:   UNDP needs to cascade the gender tools and frameworks of the UN system to the specific programme and project level in order to better monitor and track results based on gender indicators.

Management Response: [Added: 2022/06/14] [Last Updated: 2022/06/14]

Management response: Through GDPP support the IPs have developed tools that can assist their work of integrating gender and social inclusion. In IPs like ERHC and EIO for instance, these gender mainstreaming guidelines show marked improvement in providing step by step guidance as opposed to the generic mainstreaming tools of the past. These constitute significantly towards institutionalizing gender and social inclusion mainstreaming going forward. In addition, the MoWSA has the power/mandate to hold sectors accountable for mainstreaming gender equality in their respective activities. The Ministry is developing a directive to implement this power. The directive envisages strengthening the position of gender structures within IPs. It further envisages establishing a clear working system among the departments of gender, planning and core mission implementers thereby facilitating mainstreaming work. This directive has the potential to address one of the main challenges of gender and social inclusion work at the level of IPs. In addition to the country context the future iteration of programming will include specific gender tools/frameworks as part of the sharing of UNDP best practices/SDG attainment efforts.  UNDP will continue to apply gender tools and frameworks in the UN system working through the UN wide gender technical working group (UN-GTWG).   Therefore, the recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
15.1 UNDP will continue to apply gender tools and frameworks in the UN system working through the UN wide gender technical working group (UN-GTWG).
[Added: 2022/06/14]
UNDP/GFT- Gender Focal Team 2023/04 Not Initiated History
16. Recommendation:

Evaluation recommendation 16:   At the local level, UNDP should seek opportunities to support social networks and movements aimed at advancing women’s rights, gender inclusivity, marginalized groups and persons with disabilities (special needs). (In the context of Ethiopia, this is a meaningful and critical recommendation in the sense that minority voices and rights are not heard; and these groups are increasingly marginalized, even currently, in context where more reforms are the “talk” of the day).

Management Response: [Added: 2022/06/14]

Management response:  For advancing women’s rights and promoting gender inclusivity, UNDP will partner and work with Civil Society Organizations. Thus, UNDP in partnership with the women’s national association will promote services provision for women’s wellbeing. In the context of the planned Regional engagements in the new programming then consideration will be given in addition to the national development plan and the sectoral development program of the Ministry of Women and Social Affairs, to utilize gender structures in local/community level: the Ministry of Women and Social affairs is currently pursuing initiatives at federal and regional levels to have functioning gender machinery representation at local/kebele level. The presence of these structures is crucial for ensuring local level participation of women where the regional and local level presence of IPs is weak. Through strong coordination with the Ministry’s kebele level structures, going forward IPs will be better place to reach women on the ground. However, the extent to which the new programme will have adequate resources to work at kebele level is not yet determined. This recommendation will be revisited in light of the resource envelope later in 2022. Therefore, the recommendation is accepted subject to further review/funding availability.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
16.1 Partner with a women’s national association to promote services provision for women’s well being.
[Added: 2022/06/14]
UNDP/GFT 2022/12 Not Initiated

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