Success message
error message
warn message
Midterm Review Improving Environmental Management in the Mining Sector of Suriname, with Emphasis on Artisanal and Small Scale Gold Mining
Commissioning Unit: Suriname
Evaluation Plan: 2017-2021
Evaluation Type: Project
Completion Date: 02/2022
Unit Responsible for providing Management Response: Suriname
Documents Related to overall Management Response:  
1. Recommendation:

Ensure enhanced PMU functioning and operations with the full-time project coordinator and engagement specialist onboard by completing PMU staffing and ensuring clear decision-making processes are in place. 

Management Response: [Added: 2022/02/02]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Share updated PMU staffing, roles and responsibilities and EMSAGS operations procedures including procurement, signatories, Delegation of Authority with Project Board (PB)
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU/CTA 2022/03 Overdue-Initiated PMU staffing completed; Roles and responsibilities of project partners reviewed and are in line with UNDP guidelines for NIM projects. Not clear what is meant with Operational procedures? History
Completion of core PMU with hiring, per most recent terms of reference, of Monitoring and Evaluation Officer
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU/CTA 2022/02 Completed M&E officer with responsibilities for the EMSAGS project included, contracted per Jan’22. Contract shared with UNDP History
.Assess the need for additional PMU position and availability of financial resources to support this staffing
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU/CTA 2022/02 Completed PMU Reported action as completed with the contracting of a full time Logistics Officer and contracting the ITP specialist full time. With the contracting of the ESI consultancy team (consisting of an ASGM expert; a gender specialist and an environmental expert), a re-evaluation of tasks of ERM and ESI has been done and PMU is confident that ESI consultancy team will be able to support with technical aspects regarding MTEC setup and management. Assessment of needed technical person in the PMU is ongoing History
Review action plan Project Implementation Report (PIR) 2021 and incorporate as relevant in enhanced PMU operations
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/CTA 2022/02 Completed Review done by PMU; action items incorporated in operations History
2. Recommendation:

Implement adaptive project management and acceleration actions, including adjustment of implementation schedule, composition, time and compensation of the technical experts and specialists, taking into account COVID-19 and in line with GEF policies to get the project back on track

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review technical team composition and consider adjustment (supplement with national experts) in light of COVID-19 travel restrictions
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU/CTA/ERM 2022/02 Overdue-Initiated Relates to Recomm1/action#2 Adjustments as per contract ESI and ERM consultants. CTA’s responsibilities will be reviewed by PMU/ IPs.. Assessment of need for a Technical assistant in the PMU is ongoing (will be discussed with NIMOS) History
Expedite hiring of local technical team members
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU/CTA/ERM 2022/04 Overdue-Initiated ESI consultants team identified. Contract signing planned for the week of April 4th. History
Introduce an annual meeting with all implementing and Co-financing partners, including members of the PB and Technical Committee, to discuss project status and corrective adaptive and acceleration measures if needed
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU 2025/04 Initiated Annual Retreat 2022 EMSAGS Project planned for Oct (PMU) History
Submit revisions for technical team composition to PB for approval, in the case of reallocation of funding resources these need to be done in line with GEF policies and procedures, including clearance/approval by the UNDP Regional Technical Advisor (RTA), respectively the Global Environment Facility (GEF).
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU/CTA/ERM 2022/02 Completed PMU/ IPs decided to join efforts with organizations already working in the same field. As reported in PB of March 10th, 2022. Brokopondo site (Grasalco Building) visit completed on March 17th; Maripaston (Grassalco) site visit planned for April 14th; WWF/ARM provided technical data (assessments made and shared with PMU) which will be evaluated and submitted to the Board for approval History
Establish a Technical Committee and introduce regular –at least one per month- technical meetings with technical staff of implementing project partners involved in project implementation to discuss the execution of outputs and activities and send minutes of the meetings to the PB.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU 2025/04 Completed TC operational; monthly meetings being conducted; meeting minutes available. Ministry of Spatial Planning and Environment (SPE & E) still to appoint a Representative History
3. Recommendation:

Involve more the Ministry of SP&E in the project activities supporting MNR. Cooperation between the two ministries was not always efficient enough. It is important to get both ministers to actively work on the project, to show that at the highest level the government is engaged

Management Response: [Added: 2022/02/02]

: Partially Agreed. To facilitate cooperation and support from both Ministers of NR and SP&E on high-level Government support. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Chair of PB to invite ministers of Natural Resources and Spatial Planning and Environment (SP&E) as well as UNDP Resident Representative for strategic presentation by PMU on EMSAGS project objectives, urgent actions, and highlevel support.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
MNR and PB 2022/04 Overdue-Initiated Presentation for Min NR and Min SP&E by PMU scheduled for April 26th History
Chair of PB to invite ministers or Permanent Secretary of NR, SP&E, Finance, Regional Development, Trade, Entrepreneurship and technological innovation, Health for presentation by PMU on EMSAGS project objectives, progress on AWP 2022 and urgent actions
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PB 2022/05 Overdue-Initiated Presentation for Min RD&S and Min GBB by PMU scheduled for April 29th. Presentation for Min TETI scheduled for May 4th, History
Chair of PB and members to align engagement with EMSAGS Communications and Engagement Strategy and carry out high level engagement tasks
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PB 2022/12 Initiated Awareness Strategy developed; Stakeholder Engagement Plan (SEP) 2022 developed and discussed in TC meeting of Feb 28th; Final SEP shared with PB History
4. Recommendation:

Introduce corrective actions to make the recruitment and procurement processes more effective and successful. In order to attract candidates, incentives (i.e., attractive salary) can be foreseen.

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
NIMOS to review and assess current recruitment and procurement processes with aim of efficiency and effectiveness gains for EMSAGS project.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU 2022/02 Completed Recruitment and Procurement processes are according NIMOS and UNDP rules and guidelines and are effective. PC to monitor adherence to timelines History
NIMOS to communicate to PB revised procedures for EMSAGS recruitment and procurement processes.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU 2022/03 Completed Revisions not necessary. Monitoring of adherence to timelines required History
Capacity building, review and adjustment of procedures for recruitment and procurement processes
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU 2022/12 Completed Internal capacity of PMU on applicable recruitment and procurement processes strengthened through hiring PC & M&E Officer (with recruitment and procurement experience in projects requiring similar processes) History
5. Recommendation:

Improve the procurement process and strategy, e.g., implementing a contract management platform to make project planning, vendor management, bid management and negotiation much simpler; to proper manage budget, workflow, and production timelines and keep everything aligned with project objectives

Management Response: [Added: 2022/02/02]

Agreed. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Implement approved action plan and report lessons learned to PB as these may also be relevant for Minerals Institute Suriname (DIS)
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS 2022/09 Initiated Meeting with consultants DIS- CN held to share experience on establishment of NMA History
PMU to discuss with NIMOS also within the context of NIMOS becoming National Environmental Authority and identify suitable actions and prepare an action plan related to improving the procurement process and strategy that EMSAGS could support in line with recommendation and resource availability.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU 2022/02 Completed Copied from last month(March 10, 2022) : As M&E Officer is also involved in work for NIMOS/ NMA, the PMU proposes draft action plan to be prepared by M&E Officer Discussed and reviewed. In line with procurement guidelines History
Submit suitable actions and action plan to the EMSAGS PB for approval.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and PMU 2022/03 Completed No other actions required History
6. Recommendation:

Set up a multi-layered Monitoring and Evaluation (M&E) implementation which involves several government departments, and local and international partner agencies and consultants working together to prepare baseline assessments, deliver technical monitoring reports, and conduct regular monitoring. M&E should form an essential part of the operational approach of the ministries and national agencies also for monitoring and reporting on co-financing.

Management Response: [Added: 2022/02/02]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU to initiate discussions between EMSAGS Technical Teams, NIMOS/ Environmental Planning and Information Office (EPIO), Foundation of Forest Management and Production Control (SBB)/Forest Cover Monitoring Unit (FCMU) and Geological Mining Department (GMD) on monitoring of ASGM impacts (as indicated under activity 1.3) and on the EMSAGS core indicators.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/NIMOS and MNR 2022/06 Overdue-Initiated Discussions with MNR/ GMD/ NIMOS/ OGS/PMU on producing LULCmaps; pilot project NRTM is ongoing History
NIMOS/ EPIO to continue discussion with key actors, such as General Bureau of Statistics, Ministries, Planning Office, related District Commissioners Offices as part of Suriname Environment Information Network (SMIN) as well as its responsibilities under the New Environmental Framework Law
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS/EPIO 2022/09 Initiated PMU started discussions with NIMOS/EPIO History
Operationalize multi-layered Monitoring and Evaluation framework taking into account existing monitoring frameworks (e.g. Suriname Geospatial data platform named GONINI, SMIN, SBB Forestry Statistics database (KOPI) and complementarity with ongoing efforts for monitoring National Environmental and Social Impacts to enable next PIR 2022 reporting due Aug 2022.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS and MNR/GMD 2022/12 Initiated Discussions with SBB - GMD- EPIO on platform/ portal for monitoring have started History
7. Recommendation:

Put in place operational guidelines in terms of timeline and decision making for a proper implementation of activities. These guidelines should define clear responsibilities and deadlines to approve decisions and deliver responses and documents.

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Draft and share EMSAGS operational guidelines, including PMU, NIMOS and MNR responsibilities and agreed timelines for formal or no objection approval where needed and thresholds for scaling up to PB with a view to expediting decision making and project implementation.
[Added: 2022/02/02]
PMU/NIMOS/MNR 2022/03 Overdue-Not Initiated
Submit operational guidelines to PB for adoption
[Added: 2022/02/02]
PB 2022/04 Overdue-Not Initiated
Review functioning operational guidelines on quarterly basis in 2022 and thereafter on biannual basis and report to the PB
[Added: 2022/02/02]
MNR, NIMOS/PMU 2025/05 Not Initiated
8. Recommendation:

The UNDP Country Office needs to enhance the project oversight on bi-monthly or quarterly basis to support implementation acceleration. It is a very high-risk project in the sense of its underperformance, and UNDP has to keep the pressure also on a governmental level

Management Response: [Added: 2022/02/02]

Partially Agreed (based on the nuance of language). Agreed to increase UNDP oversight at technical and strategic (Ministerial) level Key Action(s)

Key Actions:

Key Action Responsible DueDate Status Comments Documents
.Results oriented quarterly reporting to complement HACT and FACE forms will be organized with new PMU and sessions will be hosted by UNDP to facilitate
[Added: 2022/02/02] [Last Updated: 2022/04/11]
NIMOS/PMU and UNDP 2022/02 Overdue-Initiated Hact completed March 31; Micro Hact for NIMOS pending History
Request from PMU regular (quarterly) updates and evidence on status of co-financing
[Added: 2022/02/02] [Last Updated: 2022/04/11]
UNDP CO and NIMOS/PMU 2025/05 Initiated Format on status co-financing developed and included in updated M&E Plan 2022. PMU to request session with UNDP CO on reporting of co-financing. History
UNDP to continue engagement with government of Suriname at the highest level, including meeting with Ministers
[Added: 2022/02/02] [Last Updated: 2022/04/11]
Unit UNDP/DRR/RR 2023/12 Initiated Copied from PB Feb 2022: UNDP CO will continue to provide the first layer of oversight to ensure timely implementation of the Management Response and implementation of the project activities History
Participation in field visits and project visits of the Environment Programme Assistant, Environment, Programme Specialist or other relevant UNDP Staff member on bi-monthly basis during 2022
[Added: 2022/02/02] [Last Updated: 2022/04/11]
UNDP CO 2022/12 Completed UNDP staff invited for field visits; Participation confirmed by Environmental Progr. Specialist (PB Aprl7th, 2022) History
Participation of UNDP Environment Programme Assistant or Environment Programme Specialist in monthly Technical Committee Meetings to be organized by PMU with technical staff of implementing partners for oversight of project outputs/activities implementation.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
UNDP CO 2025/04 Completed UNDP Environmental Programme specialist and Assistant attending the monthly TC meetings History
9. Recommendation:

Project implementation activities should not only focus activities on the outcomes related to the MTECs (Outcome 3), rather also include work under the other outcomes, including analysis and realization of synergies and complementarity between the World Bank Suriname Competitiveness and Sector Diversification (SCSD) project and this project and what this project will need to advance under Outcome 2.

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Host the first meeting with the World Bank SCSD project by Feb 2022 and approve action list to be taken forward by WB SCSD project and by EMSAGS project in terms of policy-related work, and regularly (at least bi-annually) review and update the PB on progress
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PB and PMU 2025/05 Completed Meeting held, WB project documents received and comparative analysis on Output 2 done by PMU and presented in PB Feb 2022. PB approval to move ahead with proposed plan of action History
PB to consider hosting similar joint meeting as relevant with current or future ASGM targeted or related projects in Suriname, for e.g. Suriname ASL2, Suriname GOLD+ to advance implementation of activities and maximize synergies
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PB and PMU 2025/05 Not Initiated Preferably to be planned when projects have started/ PMUs fully operational History
10. Recommendation:

Facilitate cooperation of Chief Technical Advisor (CTA) and Environmentally responsible mining (ERM) experts with local team of consultants together with MNR staff to start field work as preparation for establishing MTECS

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Mobilize further site selection field work as necessary and complete site selection
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU, CTA, ERM 2022/03 Overdue-Initiated Discussions held between MNR-NIMOS-PMU to discuss site selection. For the MTEC buildings proposed are existing buildings: School of Mines at Snesi Kondre and Grassalco Building at Brownsweg or facilities at Maripaston; Currently discussions with legal owners of buildings. For cooperation on site selection: First meeting held with WWF on Feb. 28th; further discussions on cooperation on site selection and (joint) establishment of MTECs held on working level. PMU to arrange meeting with ARM/ NIMOS-MNR on Management/ Operationalization of MTEC. History
Evaluate findings of the 4 site selection field visits and expand regions targeted by the Project Board to ensure sufficient gold reserves to support both whole mine lifecycle demonstrations as well as tailings reprocessing.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU, CTA, ERM 2022/02 Completed Change in views. Field work completed in Brokopondo, but findings do not support sufficient reserves to set up demonstrations on the sites sampled. New view is to jointly set up of ERM demo-site with WWF/ ARM in Brokopondo and Paamaka. MTECs will be on government land; demo-site can be within existing third-part concessions. Discussions with WWF/ARM ongoing History
Document and have accessible how the sites were selected for transparency and learning purposes by other teams.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU, CTA, ERM, M&E and Communications specialist 2022/06 Overdue-Not Initiated To be updated after completion of 10/1 and 10/2 History
11. Recommendation:

Initiate actions to re-establish the stakeholder platform and ensure the full cooperation of all the project actors as soon as possible, however no later than 2 months of MTR report.

Management Response: [Added: 2022/02/02]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organize regular meetings – at least once every quarter with the SP to present information on project objectives/ outcomes/outputs, project status, AWP, role and active engagement of SP within EMSAGS project.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/NIMOS/MNR 2025/04 Initiated 1st SP meeting held, next meeting date already determined (May 26th) History
.Request to partners of the stakeholder platform (SP) for (re)appointment of representatives
[Added: 2022/02/02] [Last Updated: 2022/02/10]
PMU/NIMOS 2022/02 Completed Completed and meeting of SP 24 Feb 2022. History
Develop and maintain database with current information of the SP, e.g., organizations, representatives, roles, contact information.
[Added: 2022/02/02] [Last Updated: 2022/02/10]
PMU 2022/02 Completed Completed and meeting of SP 24 Feb 2022. History
12. Recommendation:

Set up of MTECs should not only be in areas where there are tailings, operationalization per project document should also be given to demonstration of full mine life cycle, without supporting expansion of ASGM locations.

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
CTA and ERM consultants, based on field data collected, with support from local technical team and PMU MTEC operationalization and roll out plan will also include 1 full life cycle site in line with recommendation
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU, CTA, ERM 2022/04 Overdue-Initiated See MR10/2 Site selection will be based on jointly setting uo demo-sites with WWF/ARM. Site selection data provided by WWF/ARM, which will be used after internal review and approval. Operational – and roll out plan to be jointly developed. History
Support operationalization and partnership for full mine life cycle at targeted site
[Added: 2022/02/02]
PMU, CTA, ERM 2022/12 Not Initiated
13. Recommendation:

Ensure the effectiveness of local mining environmental activities, it is vital to introduce a stronger coordination between the EMSAGS implementing partners and the local governments. It will also allow making sure final beneficiaries owns the project results.

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Engage the Ministry of Regional Development and relevant District Commissioners of Paamaka and Brokopondo and Traditional leadership in Paamaka and Brokopondo on full participation in EMSAGS.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/NIMOS 2022/03 Overdue-Initiated The Ministry of RD&S was contacted for participation in SP- meeting. The Director of RD&S is appointed as representative in the SP. He participated in the SP-meeting of Feb. 24th, where a presentation on the status update of the EMSAGS Project was given by the PMU. As part of field work, the PMU had meetings with the DC of Paamaka and staff of the DC of Brokopondo on the EMSAGS Project. As part of the Stakeholder Engagement Plan 2022, activities will be implemented on engagement of local communities/ traditional authorities/ DCs of Brokopondo and Paamaka History
Build on initial discussions between PS Regional Development of the Ministry of Regional Development and Sports and UNDP Programme Specialist on partnership around the Targeted Scenario Analysis (TSA) under the EMSAGS and the draft TSA roll out plan
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/NIMOS 2022/03 Overdue-Initiated Draft TSA TOR shared with TC for review and comments on March 23rd History
PMU with UNDP TSA support to finalize and submit TSA roll out plan to PB for approval and subsequently implement during 2022 to 2023.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/NIMOS and UNDP 2023/12 Initiated Draft TSA TOR shared with TC for review and comments on March 23rd History
14. Recommendation:

Organize other visits to the pilot sites areas by end of January 2022, to select and ensure the execution of alternative technologies for responsible mining pilot interventions and create more involvement with miners.

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU/CTA and local team prepare timely field visits and submit request cash advance and report on field visits and use of funds
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/CTA/NIMOS/UNDP 2022/02 Overdue-Initiated As per current practice: All requests for cash advance, including detailed budgets, for activities outside Paramaribo (field work, engagement etc) are prepared by the PMU and approved/ sent by NIMOS to the UNDP CO at least 2 weeks prior to the planned activities. Within 1 week after execution of the activity the report of the act, including invoices, are sent by the PMU to the UNDP CO; remaining funds are deposited on the account of the UNDP History
UNDP CO processes cash advance with GSSU support and makes funds available and ensures timely reconciliation
[Added: 2022/02/02] [Last Updated: 2022/04/11]
UNDP CO 2022/03 Overdue-Not Initiated Vendors waiting too long for payment; some field trips require immediate availability of funds;. NIMOS not always able to advance funds History
With HACT/Cash Advance not in place, UNDP as stop gap measure to assess the feasibility to transfer funds to NIMOS account for field visits and work
[Added: 2022/02/02] [Last Updated: 2022/04/11]
UNDP CO 2022/02 Overdue-Not Initiated Micro Hact for NIMOS to be completed asap. UNDP CO and NIMOS to formalize and have cash advance/ revolving fund established in order to ease field work and activities outside Paramaribo History
15. Recommendation:

Start implementation activities at the 2 sites as agreed within the PB and initiate activities at the third site at a later stage, benefiting from the experience of the first two sites.

Management Response: [Added: 2022/02/02]

Agreed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
CTA and ERM consultants, based on field data collected, with support from local technical team and PMU to finalize draft MTEC operationalization plan and roll out and submit to PB for approval.
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/CTA/NIMOS/ MNR 2022/02 Overdue-Initiated Changed. Site selection will be based on cooperation with WWF/ARM on joint establishment of demo-sites; data on site selection is shared by ARM/WWF, to be reviewed by PMU and IPs and decision made on details of collaboration History
Procurement of Goods and Services for MTEC operationalization in line with the approved MTEC operationalization and roll out plan
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/CTA/NIMOS/ MNR and UNDP CO 2022/08 Initiated Draft equipment list prepared and sent to UNDP CO; Equipment list further detailed in 3 lots (depending on the type of technology that will be chosen (together with the stakeholders in the ASGM). MTEC equipment with lead time will be purchased with UNDP support and other equipment for daily use can easily be purchased locally(such as buckets, PPE, etc.) History
. At least 2 MTECs operational and providing critical services and collection of ASGM data
[Added: 2022/02/02] [Last Updated: 2022/04/11]
PMU/CTA/NIMOS/ MNR 2022/12 Initiated Development of Joint cooperation with Grassalco, WWF/ARM and SMMP for establishing and management of MTECs in advanced stage History

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org