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Democratic Governance Thematic Trust Fund Evaluation 2008
Commissioning Unit: Bureau for Policy and Programme Support
Evaluation Plan: 2009-2013
Evaluation Type: Others
Completion Date: 05/2008
Unit Responsible for providing Management Response: Bureau for Policy and Programme Support
Documents Related to overall Management Response:
1. Recommendation:
Management Response: [Added: 2009/08/19] [Last Updated: 2011/04/20]

UNDP management agrees with the recommendation and will work to achieving key actions.

Key Actions:

2. Recommendation: Evaluation recommendation or issue 1: Improving the DGTTF mechanism. (a) Two year projects should be permitted; (b) projects that are approved should be fully funded, unless consultations on design and risks demonstrate lesser needs; (c) Multi-year funding should be discussed with DGTTF donors; (d) Improve quality of projects by making available to COs more expert advise, in particular from regional policy staff; (e) Selection process should in general remain as it is now; (f) Consideration should be given to one of the following timing changes: two calls for EOIs each year, or a single call in the middle of the year, one of those options plus having some funding unallocated so that emerging opportunities can be responded to quickly at any time during the year; (g) Early involvement of governance institution responsible for implementation of the project; (h) Every project should be evaluated one to two years after it has been completed; (i) Annual Project Reports (APRs) should be redesigned to provide more useful information and to have more of that information pre-coded to facilitate analysis (j) Fund only innovative projects that might be catalytic in terms of being scaled up by governance institution with or without donor support (h) Clarify for CO staff the meaning of 'outcomes' for the innovative projects intended for DGTTF funding and replace 'outcome' with 'result' Evaluation recommendation or issue 2: Improving strategic positioning. (a) Continue to balance the demand-driven aspects of the DGTTF (characterized by COs responding to unique local democratic governance needs and opportunities), with BDP's need to promote, and be held accountable for, the democratic governance policy themes in the UNDP Strategic Plan 2008-2011 (b) Use lessons learned from DGTTF projects to identify kinds of activities that work best in addressing difficult democratic governance issues: (i) conduct analysis of data, case evidence and research findings to distil relevant lessons; (ii) generate, based on research and analysis, innovative operational concepts aimed at widening UNDP policy/programming options; (iii) develop, test and roll out tools and methodologies in focus areas to provide 'how to' guidance and ensure standards: OGC would have a key role in disseminating 'how to' guidance through Web sites, training programmes and reports (c) DGTTF should be used to position UNDP as a supporter of innovation in its member countries Evaluation recommendation on issue 3: Improving communications strategy and outputs. (a) Much more productive assembly, analysis and dissemination of DGTTF project experience are very important: (i) Provide substantive content leadership in UNDP corporate discussions and inter-agency coordination on practice issues: content leadership would be based on the experience of innovation in democratic governance, (ii) Represent UNDP to advocate practice messages in international development fora and discussions, with DGTTF as unique source of information on tests of innovative approaches to democratic governance, (iii) mobilize external partnerships behind UNDP initiatives: better reporting of results to mobilize more funds, (iv) design and implement, with the Communications Office, communication strategies to promote internal practice coherence and advance UNDP key policy messages externally (e.g. distribute DGTTF Annual Report to all COs, with sufficient copies to be distributed to locally based donors and local governance institutions, and DGPNet could be used to invite stories from field) (b) Better reporting on success of truly innovative projects and creating opportunities for scaling up and making breakthroughs in democratic governance
Management Response: [Added: 2009/08/19]

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.a.c (a) and (c) Discuss with donors multi-year funding for DGTTF to allow for two-year projects
[Added: 2009/08/19] [Last Updated: 2009/08/26]
BDP/DGG 2009/08 Completed
1.b Fully fund projects that fulfill criteria of innovation
[Added: 2009/08/19] [Last Updated: 2009/08/26]
DGG 2009/08 Completed
1.d Provide resources to regional practice leaders to strengthen responsiveness and engagement with CO needs on democratic governance (including provision of resources to access technical expertise required)
[Added: 2009/08/19] [Last Updated: 2010/02/18]
DGG 2009/10 Completed Allocation resources to regional service centers approved by Allocations Commission
1.e.f.g.h (e) Selection process will in general remain status quo with (j) fine tuning of innovation criteria and providing additional good examples and (h) definition of outcomes and results; (f) timing will be adjusted for an earlier call of proposals (depending on confirmation of donor commitments which usually only come in September and assuming allocation of resources to Regional Practice leaders will cover "emerging needs"; (g) specifying in the guidelines the need for early involvement by counterpart governance institution in the development of EOIs
[Added: 2009/08/19] [Last Updated: 2010/02/18]
DGG 2010/02 Completed
1.h Integrate in guidelines stronger M&E requirement
[Added: 2009/08/19]
DGG 2008/10 Completed
1.i Revise APR for implementation starting with 2008 edition
[Added: 2009/08/19]
DGG 2008/12 Completed
3.a Package knowledge generated under 2.b for specific target audiences
[Added: 2009/08/19] [Last Updated: 2010/02/18]
DGG, OGC, RSC 2010/02 Completed
3.b Improve annual reporting to donors and local constituents by integrating in-depth analysis of project results and impact: (i) increase print run of annual report; (ii) disseminate more widely; (iii) link with stronger M&E
[Added: 2009/08/19] [Last Updated: 2010/02/18]
DGG 2010/02 Completed
2.a Improve results based management system of the DGTTF and link it closely with the development results framework (DRF) for the GCF IV and the UNDP Strategic Plan 2008-2011
[Added: 2009/08/19] [Last Updated: 2010/02/18]
DGG ; BOM/OSG 2010/02 Completed
2.b Conduct analysis of data, case evidence and research findings to distill relevant lessons: (i) dedicate research analyst capacity at HQ/OGC to conduct required analysis and case study development; (ii) use portion of allocation to regional practice leaders for knowledge codification from DGTTF projects; (iii) use HQ/OGC for knowledge generation and global dissemination
[Added: 2009/08/19] [Last Updated: 2010/02/18]
DGG 2010/12 Completed
2.c Use knowledge generated strategically to shape DG policies in UNDP, and reorient DGTTF to play more comprehensive role in DGG knowledge generation and resource mobilisation
[Added: 2009/08/19] [Last Updated: 2010/02/18]
DGG, RSC 2010/12 Completed
2.d Further fine tune definition and illustration of innovation and catalytic nature of DGTTF projects. Introduce and elaborate a section on risk management for subsequent guidelines
[Added: 2009/08/19] [Last Updated: 2009/08/26]
DGG 2008/09 Completed

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