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MTR Justice
Commissioning Unit: Mozambique
Evaluation Plan: 2007-2009
Evaluation Type: Project
Completion Date: 01/2009
Unit Responsible for providing Management Response: Mozambique
Documents Related to overall Management Response:
 
1. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 1: It is necessary to continue to analyze the linkages between poverty and lack of access to justice in Mozambique.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

The UIP and UNDP will continue to analyze the links between poverty and access to Justice and feed this information for the project design for phase II. Already these linkages were reviewed in the PACAJ study on gender issues in the administration of Justice and Police done by the CFJJ with project funds.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Analysis to be part of the phase II design.
[Added: 2010/02/22] [Last Updated: 2013/09/27]
UIP/Governance Unit 2010/12 Completed Activity for 2010 AWP
2. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 2: It would be useful to undertake a study to assess obstacles faced by poor in accessing justice in urban and rural areas prior to designing the next phase of the project.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

The study on Human Rights Perception in Mozambique touched upon this issue. However, the design team for phase II will be mandated to review those obstacles in light with the construction of the Palaces of Justice at district level done by the pilot project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1. Design a team to review statistics from district tribunals since the pilot project started, and monitor district tribunal functioning and its impact on access to justice.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Not Initiated
3. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 3: A monitoring system must be developed to continuously assess how the one-stop justice shop concept, aimed particularly at whether it is adequately serving the poor, is working.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

One of the activities of the bridging project in 2010 will aim at supporting the development of a monitoring system for the functioning of the Palaces of Justice built by the pilot project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1. Assess the functioning of the Palaces of Justice in pilot districts of the PACAJ.
[Added: 2010/02/22] [Last Updated: 2013/09/27]
UIP/Governance Unit 2010/12 Completed Activity for 2010
4. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 4: Based on the results of the monitoring of the one-stop Palace of Justice, it should be expanded to other provinces nationally.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

The President and the AGO have endorsed the philosophy of the Palaces of Justice. The expansion is already foreseen in the PEI for the Justice Sector.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1. Ensure coordination between other justice stakeholders and donors involved in the Justice sector for consolidated approach and efficiency of the Palaces.
[Added: 2010/02/22] [Last Updated: 2013/09/27]
UIP/Governance Unit 2010/12 Completed
5. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 5: The district level focus of the project is an important innovation that enables the project to reach local communities directly. It should be continued and up-scaled to other provinces and districts.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

This recommendation is in line with the Government programme aiming towards more decentralization. The ?PARPA II?, PEI, UNDAF, CPAP should all lead towards a phase II project that also goes in this direction.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1. To support provincial and district commissions for legal control . 5.2. To encourage the expansion and strengthening of the district level commissions for legal control.
[Added: 2010/02/22] [Last Updated: 2013/09/27]
UIP/Governance Unit 2010/12 Completed Activity for 2010 AWP
6. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 6: Local level assessments of justice capacities must be undertaken and should precede any interventions aimed at building/strengthening capacities of justice sector providers and also empowering communities with legal awareness.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

During implementation, PACAJ has undergone two surveys on knowledge management at district and provincial levels to assess opinion and capacity of stakeholders in the justice sector. NGOs and local radios have been working on legal awareness. IPAJ has developed TV programmes on legal awareness. Assessment of justice capacities should be done following pilot project activities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1. Undertake local level capacity assessment of justice providers.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Not Initiated Activity for 2010 AWP
7. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 7: Coordinated, harmonized and sector-wide interventions should be undertaken to ensure that all components of the justice sector (judicial/prosecution/and legal aid and awareness) are taken into account.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

The coordinating meetings should continue at central, provincial, and district levels to foster efficiency in justice delivery.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1. Immediate Action Plan (PAI) methodology to be used to monitor 2010 AWP implementation.
[Added: 2010/02/22]
UIP 2010/12 Overdue-Initiated
7.2. Coordination meetings to be conducted regularly.
[Added: 2010/02/22] [Last Updated: 2013/09/27]
UIP 2010/12 Completed Activity for 2010 AWP
8. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 8: Improving access to justice at the local level should target strengthening of local level CSOs to enhance awareness and legal assistance to communities in order to complement formal justice service provider efforts.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

We agree with the recommendation and suggest doing both capacity building of CSOs and using them for activity implementation. Experience demonstrated low capacity in CSOs, especially at local level. Future project should contemplate training in financial management and RBM. Next project should plan for high maintenance activities with CSOs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1. Design a team to review impact of the awareness campaign and legal assistance in the province prior to elaborate project document.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Not Initiated Activity for 2010 AWP
9. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 9: Initial capacity assessment should be used to develop robust monitoring systems at district and provincial levels.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/22]

District and provincial Commissions for legality control should be empowered to monitor and facilitate the functioning of the penal justice.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.2. To continue support commissions via provincial offices.
[Added: 2010/02/22]
UIP/Governancne Unit 2007/01 Overdue-Initiated Activity for 2010 AWP
9.1. To design a team to build in their capacity assessment monitoring capabilities.
[Added: 2010/02/22]
UIP/Governancne Unit 2010/12 Overdue-Not Initiated Activity for 2010 AWP
10. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 10: Ensure continued support for relevant studies and surveys in support of policy reform.
Management Response: [Added: 2010/02/22]

Legislative revisions in prison reform and alternative to imprisonment should be done in coordination with the Parliament to ensure effectiveness of policy reforms.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1. To foster coordination between the UNDP, the Parliament, and the Justice Project in the development of legislation revisions.
[Added: 2010/02/22] [Last Updated: 2013/09/27]
Governance Unit 2010/12 Completed Activity for 2010 AWP
11. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 11: Identify capacity gaps in justice policy (including legal and institutional frameworks), and develop interventions to strengthen them.
Management Response: [Added: 2010/02/22]

Institutional diagnostics and strategic plan were done during the PACAJ. They should inform the design of the next phase and possible policy reviews.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.1. Design a team to use strategic plans and institutional diagnostics to help develop the next phase of the Justice Project.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Not Initiated Activity for 2010 AWP
11.2. Promote further policy/legislative necessary reforms after DGTTF prison legal reform and alternative to imprisonment in order to ensure integral legal framework for the prison system.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Not Initiated Designing a team is currently being dealt with
12. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 12: Establish a mechanism to monitor justice policy implementation.
Management Response: [Added: 2010/02/22]

A continuation of the monitoring framework was developed during the PACAJ to acompany policy and activity implementation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
12.1. To transfer knowledge and tools to the Ministry of Justice to monitor justice policy and activities.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Initiated
13. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 13: Support aimed at strengthening coordination capacities at all levels (especially at district level) should be enhanced in phase 2.
Management Response: [Added: 2010/02/22]

The PAI methodology should be used, and provincial offices should be maintained to foster efficiency and good functioning of sub-commissions at district level.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
13.1. To monitor the functioning of sub-commissions at district level and disseminate the PAI methodology at local level.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Initiated
14. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 14: Expand legal awareness component of the project in phase 2.
Management Response: [Added: 2010/02/22]

The use of the community radio should continue, and the IPAJ should pursue its awareness campaign.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
14.1 To support the IPAJ legal awareness campaign in TV.
[Added: 2010/02/22] [Last Updated: 2013/09/27]
UIP/Governance Unit 2010/12 Completed Five TV programmes have been already produced
14.2 To expand legal awareness with the IPAJ booklets and radio programme.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Not Initiated Activity for 2010 AWP
15. Recommendation: COMPONENT 1: RELEVANCE AND CONTRIBUTION TO POVERTY REDUCTION Evaluation Recommendation or Issue 15: Expand support aimed at strengthening CSO capacities to conduct legal awareness.
Management Response: [Added: 2010/02/22]

Legal awareness should be streamlined and lead by the IPAJ. A paralegal manual should be developed and shared with the IPAJ partners working in the area of legal awareness and legal defense.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
15.1. To develop a paralegal manual in coordination with the IPAJ; to develop ToRs; to select and contract technical experts; to select a printing agency. -Distribute
[Added: 2010/02/22]
UIP 2012/12 Overdue-Not Initiated Activity for 2010 AWP.
16. Recommendation: COMPONENT 2. STAKEHOLDER PARTICIPATION AND PARTNERSHIP BUILDING Evaluation Recommendation or Issue 16: Annual work planning should involve provincial project offices to ensure that annual targets and activities are realistic and correspond to needs on the ground.
Management Response: [Added: 2010/02/22]

Annual planning meetings should be conducted with provincial offices; communication mechanisms should be established.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
16.1 To host planning meeting inviting provincial implementers.
[Added: 2010/02/22]
UIP 2010/03 Overdue-Initiated
16.2. To regularly share minutes of internal meetings, coordination meetings, technical meetings and PSC meetings with provincial offices.
[Added: 2010/02/22]
UIP 2010/12 Overdue-Initiated
17. Recommendation: COMPONENT 2. STAKEHOLDER PARTICIPATION AND PARTNERSHIP BUILDING Evaluation Recommendation or Issue 17: Clearer reporting templates and training should be provided to all project personnel and implementing partners to ensure that reports are able to identify and capture progress and challenges in project implementation.
Management Response: [Added: 2010/02/22]

Reporting templates and financial training were provided to the NGOs mid way during PACAJ implementation, and reporting improved substantially. However, with high turnover ratio, training needs are to be repeated, and close monitoring of report quality is necessary.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
17.1. Document to be prepared for helping implementing partners in reporting and result based management during phase 2.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Not Initiated
17.2. Document to be prepared to guide implementing partners in financial accountability and reporting during phase 2.
[Added: 2010/02/22]
UIP/Governance Unit 2009/12 Overdue-Not Initiated
18. Recommendation: COMPONENT 2. STAKEHOLDER PARTICIPATION AND PARTNERSHIP BUILDING Evaluation Recommendation or Issue 18: Develop a mechanism/strategy for keeping stakeholders, including members of the public, informed regularly of the progress made by the project. The best way to do this is through supporting communication strategies in the parent institutions of the project to undertake this function.
Management Response: [Added: 2010/02/22]

The communication between the PACAJ, stakeholders, and members of the public will be improved by means of a quarterly newsletter to be distributed to justice institutions, donors, and the public by journalists.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
18.2. To develop and update PACAJ website.
[Added: 2010/02/22]
UIP 2010/12 Overdue-Initiated Website has been finalized; will be updated on a regular basis; 4 people have been trained
18.3. To disseminate.a pamphlet and a video on project results. - To finalize a video of 30 minutes and a shorter version of 7 minutes. - To develop a dissemination strategy for the video and a song on human rights
[Added: 2010/02/22]
UIP 2010/12 Overdue-Initiated Pamphlet has been produced; video is being produced; dissemination strategy is being drafted.
18.1. To develop a quarterly newsletter on PACAJ activities to disseminate project results.
[Added: 2010/02/22]
UIP 2009/12 Completed To continue in 2010
19. Recommendation: COMPONENT 3: GENDER ASPECTS Evaluation Recommendation or Issue 19: The next phase should support both development and implementation of a sector-wide gender strategy for the justice sector with appropriate monitoring and evaluation mechanisms.
Management Response: [Added: 2010/02/22]

The strategy should be informed by the Study on women in the Justice Sector and Police, funded by the PACAJ.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
19.1 Design a team to analyze recommendations and develop further sector-wide gender strategy for the Justice sector.
[Added: 2010/02/22]
UIP/Governance Unit 2010/12 Overdue-Not Initiated
20. Recommendation: COMPONENT 4: MANAGEMENT ASPECTS/RESOURCES AND INPUTS Evaluation Recommendation or Issue 20: It is recommended that annual workplans be developed with the participation of provincial project offices and block disbursements made against these workplans subject to adequate accountability measures being established.
Management Response: [Added: 2010/02/22]

Poor financial and accountability capacity lead to stronger centralization of management during PACAJ. An attractive package and a training could contribute to improve capacity of accountants in provincial offices, and more flexible accountability measures could be established.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
20.1. To plan for high quality financial management in project offices for greater accountability and workflow.
[Added: 2010/02/22] [Last Updated: 2013/09/27]
UIP/Governance Unit 2010/12 Completed Design a team to take this into consideration.
21. Recommendation: COMPONENT 5: RESULTS ORIENTATION Evaluation Recommendation or Issue 21: A clearly articulated implementation strategy should be developed in the next phase of the project. The strategy should spell out the roles of various stakeholders in the project, and include a monitoring and evaluation framework.
Management Response: [Added: 2010/02/22]

The project document should serve as a basis of the implementation strategy.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
21.1. The next phase shall develop an implementation strategy spelling out the roles of various stakeholders in the project and a monitoring and evaluation framework.
[Added: 2010/02/22]
UIP/Governance Unit 2011/12 Overdue-Not Initiated

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