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Police Project
Commissioning Unit: Mozambique
Evaluation Plan: 2007-2009
Evaluation Type: Project
Completion Date: 01/2008
Unit Responsible for providing Management Response: Mozambique
Documents Related to overall Management Response:
 
1. Recommendation: COMPONENT 1: MANAGEMENT AND STRATEGIC COORDINATION Evaluation Recommendation or Issue 1: PPRM Steering Committee to be reinforced; The UTIPE be provided with adequate staff to perform its function; the UNDP to support it with a dedicated UNDP Programme Officer.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

Phase IV to establish a CTA advisory position; to budget equipment to assist UTIPE; UNDP to hire a Programme Officer to be in charge of the Police Project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Establish a CTA advisory position
[Added: 2010/02/22] [Last Updated: 2013/09/27] 		UNDP/Governance Unit 2010/07 Completed This activity is included in the 2010 AWP
1.2 Hire a Programme Officer to be in charge of the Police Project
[Added: 2010/02/22] 		UNDP/Governance Unit 2009/04 Completed
1.3 Project: To establish a Steering Committee representative of all development partners and stakeholders
[Added: 2010/02/22] [Last Updated: 2013/09/27] 		UNDP/Governance Unit 2010/07 Completed
2. Recommendation: COMPONENT 1: MANAGEMENT AND STRATEGIC COORDINATION Evaluation Recommendation or Issue 2: Monitoring system of the PEPRM to be reviewed and streamlined; Capacity building in terms of staff training and monitoring methodologies to be provided to UTIPE; The recommended reinforced PRM Steering Committee to become functional
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

The UTIPE priority capacities to be improved has been identified as planning, budget planning, and data collection. This capacity development will be achieved through the presence of the CTA (ToR of the CTA focused on capacity development). Monitoring system of the PRPM will be jointly examined by the UTIPE and the CTA.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1. CTA to support UTIPE in planning, budget planning and data collection (action plan to be developed upon the arrival of the CTA)
[Added: 2010/02/22] [Last Updated: 2013/09/27] 		Governance Unit 2010/12 Completed
2.2 Monitoring system of the PERPM to be jointly examined by UTIPE and the CTA
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		UTIPE/Governance Unit 2010/12 Completed
3. Recommendation: COMPONENT 1: MANAGEMENT AND STRATEGIC COORDINATION Evaluation Recommendation or Issue 3: It was found that the Justice Sector Coordination is not working for the Police. The Mission recommends that the representation of PRM in CCLJ, through MINT?s participation in that coordinating body, should be maximized; that the Justice Sector Reform Programme for 2007-2012 should reflect PRMs reform perspective; and that the Minister of Justice and the Prosecutor-General be included in the PRM Steering Committee.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

Coordination in/with the Justice Sector remains a challenge. This issue will be discussed jointly with the PRM and Justice Sector stakeholders. The design of the Phase II of the UNDP Justice Project shall be an opportunity to increase linkages between the police and Justice sectors as well.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1. As UNDP co-chairs and participates in the justice sector working group, UNDP can facilitate the participation of police sector in the group.
[Added: 2010/02/22] [Last Updated: 2013/09/27] 		2010/12 Completed
3.2. Examine and discuss possible coordination tools with Justice Sector stakeholders
[Added: 2010/02/22] [Last Updated: 2013/09/27] 		UNDP/Governance Unit 2010/12 Completed Activity for 2010 AWP
4. Recommendation: Evaluation Recommendation or Issue 4: The UTIPE?s budget to be progressively absorbed into the national budget of Mozambique. International donors in the short-to-medium term should include PRM in their broader support to the Rule of Law sector in Mozambique, to ensure that their support for the PRM is not overlooked or minimized. In the long-term, support to the PRM for police reform should be through direct contributions to the GoM General Budget, in the framework of the PARPA strategy.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

In accordance with the UTIPE, the Phase IV will support existing capacities within the UTIPE and the PRM rather than creating new UTIPE positions. Coordination with other donors in the sector (the European Commission and the USAID) was initiated and is in progress.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1. Continue to advocate the integration of UTIPE into the government budget, with UNDP support for this transitional process.
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		Governance Unit 2010/12 Completed
5. Recommendation: COMPONENT 2: ORGANIZATIONAL AND OPERATIONAL IMPROVEMENT Evaluation Recommendation or Issue 5: Needs assessment to be performed to assess the basic operational needs of the PRM and incorporate a new information management technology system in the PRM. Budgetary support to the specialized police units, such as PIC and the Maritime Police Unit, should be protected. Budget allocations for police stations and district commands should provide for the maintenance and replacement costs of infrastructure and equipment, including vehicles.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/23]

A Pilot Information Management Technology System will be introduced (part of the 2010 AWP). Due to budget constraints, budget support to specialized units could not be foreseen in the Phase IV.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1.A Pilot Information Management Technology System will be introduced as a pilot in the city and district of Maputo (activity of the 2010 AWP)
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		UTIPE/Governance Unit 2010/12 Completed Activity depends on allocation of funds.
6. Recommendation: COMPONENT 2: ORGANIZATIONAL AND OPERATIONAL IMPROVEMENT Evaluation Recommendation or Issue 6: Meals to be provided to the personnel on duty. Refectory services should be extended to all police stations and the working shifts should be adjusted to 24/48 hour tours of duty in the short-term, as both of these factors affect the operational ability of the police officer.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

Refectory services are under the responsibility of PRM/MINT, since these are functioning expenses that are beyond the scope of the project. Actions in this area are not foreseen in the Phase IV (in agreement with the PRM). The same applies for working shifts.

Key Actions:

7. Recommendation: COMPONENT 2: ORGANIZATIONAL AND OPERATIONAL IMPROVEMENT Evaluation Recommendation or Issue 7: Ensure that the terms of the new Organic Law and the future regulations are applied in a progressive manner to foster decentralization where needed; that additional competencies be assigned at provincial and district level, and special attention be given in the areas of budget allocation and the provision of goods and services; and that sustainability of the model stations be ensured by allocating the necessary operating and maintenance budgets. It is also vital to ensure budgetary sustainability to the NEPs, to identify the bottlenecks and to activate the key operational and administrative systems linking the police to justice.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/02/23]

The recommendations will be implemented when the new project document is approved with donor resources.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1. Support the implementation of the new organic law through 2010 AWP.
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		Governance Unit 2010/12 No Longer Applicable
8. Recommendation: COMPONENT 2: ORGANIZATIONAL AND OPERATIONAL IMPROVEMENT Evaluation Recommendation or Issue 8: Implement an updated Code of Conduct and disciplinary regulations; A plan of awareness-raising on matters of police integrity and ethics to be developed and implemented in the immediate future. With respect to gender balance, it is important that the recruitment campaigns of the PRM be gender sensitive, and that the promotion panels consider the need to increase the number of women at the senior management posts, if necessary, through a programme of ?Affirmative Action?.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

The Project Document of the Phase IV includes: A training module on ethics and integrity; Development of a Civilian Oversight Agency to be a check on police ethics; Training module on gender and violence against women; Development of a Protocol on Affirmative Action. No action has been taken to implement the above mentioned training modules due to the lack of funds. Besides, the European Commission (EC) is preparing a project to support the police that will notably focus on trainings. The UNDP was informed by the implementer of the EC project that such module programmes shall be developed by the EC project during 2010.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.2 Development of a Protocol on Affirmative Action
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		UTIPE/Governance Unit 2010/12 Completed This action is an activity of the 2010 AWP for which resources are to be mobilized
8.1. Cf. 9.1.
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		UTIPE/Governance Unit 2010/12 No Longer Applicable This action is an activity of the 2010 AWP for which resources are to be mobilized
9. Recommendation: COMPONENT 2: ORGANIZATIONAL AND OPERATIONAL IMPROVEMENT Evaluation Recommendation or Issue 9: Disciplinary processes to be independent; an independent civilian oversight body to be created to investigate serious misconduct cases; the Office of the Provedor de Justiça provided for in the Constitution to be established.
Management Response: [Added: 2010/02/22]

The establishment of a Civilian Oversight Agency is foreseen in the 2010 AWP. This mechanism will be developed progressively since it constitutes a new and sensitive approach for the police. Disciplinary processes could not be tackled within Phase IV.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1. Development of a Civilian Oversight Agency
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		UTIPE / Governance Unit 2010/12 No Longer Applicable
10. Recommendation: COMPONENT 3: PERSONNEL AND TRAINING Evaluation Recommendation or Issue 10: The recruitment process should incorporate proper psychometric evaluation of candidates at entry and attitudinal and behavioral assessments throughout the training period; Training should adopt an alternating model so that recruits return to Matalane for a short programme after completion of their probationary on-the-job training period; Sub-officers promotion training programs should be developed; and the training programs should reinforce even more issues of human rights, women rights and children rights.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

Establishment of new recruitment requirements to improve quality of the PRM members is foreseen in the Phase IV. Module courses on ethics and gender are integrated in the Phase IV of the project (cf. above), as well as is a course on human rights. No action has been taken to implement these training modules in order to avoid duplication with the EC project (cf. Component 2 ? Management Response to Recommendation 4).

Key Actions:

11. Recommendation: COMPONENT 3: PERSONNEL AND TRAINING Evaluation Recommendation or Issue 11: A strategic plan for training is to be developed, prioritizing the specialization programs on the basis of sustainability capacity of each specialized unit acquiring the new skills; a joint training programs is to be offered, such as a program on criminal investigation offered to PIC and prosecutors together or a joint training initiative by the military police and the Navy.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

Availability of professional development training modules/courses are foreseen in the Phase IV. Due to the lack of funds, these activities could not be transformed into action so far. Joint trainings programmes could not be planned neither.

Key Actions:

12. Recommendation: COMPONENT 3: PERSONNEL AND TRAINING Evaluation Recommendation or Issue 12: There is an urgent need to establish an intense recruitment and training programme to be able to increase the number of effectives in the force. In addition to an expansion of the Matalane School, the Mission recommends that the training centers in Beira and in Nampula be re-established. The establishment of police schools in the center and in the North of the country provides for decentralization, more diverse recruitment, and better and more effective training.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

The Phase IV does not foresee major infrastructure realisations since it is the last phase of the project and considering the cost it would represent for the project. On the other hand, the Phase IV includes action on HIV/AIDS aimed at giving a clear picture of the number of recruits and police officers dying from HIV/AIDS every year and enabling further actions in this area.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
12.1. UTIPE to conduct yearly analysis of the situation impact of HIV/AIDS-Police function
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		UTIPE 2010/12 Overdue-Not Initiated This activity will start in 2014.
13. Recommendation: COMPONENT 4: IMPROVEMENT OF PRM IMAGE Evaluation Recommendation or Issue 13: A communications strategy is to be developed for the PRM mainly using the national media of large circulation, especially radio programmes, to showcase its success in the service to the public, to promote police work as a vocation and a noble profession, and to encourage enrolment of young and bright people.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

A specific communications strategy is not foreseen in the Phase IV. However, the issue at stake is improved public perception of the police and overall relationships between the public and the police will be tackled through outputs/activities aimed at including civil society in security issues: Creation of a National Crime Observatory; Establishement of a Civilian Oversight Agency. The establishement of Media Programmes and campaigns established to educate the public of their rights and responsibilities to fight corruption and promote positive interaction with the police was also foreseen in the Phase IV. Due to prioritization, no activity has been developed within the 2010 AWP with regard to Media Programmes.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
13.1. Cf. 16.1
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		UTIPE/Governance Unit 2014/12 Overdue-Initiated Visits in other countries are ongoing to analyze best model to be followed.
13.2 Cf. 9.1
[Added: 2010/02/22] 		2010/12 Overdue-Not Initiated
14. Recommendation: COMPONENT 4: IMPROVEMENT OF PRM IMAGE Evaluation Recommendation or Issue 14: Support to be given to the public relations office of the PRM to build capacity of the staff to conduct public outreach activities and to continue implementing the communications strategy. Successful projects, such as the Model Office for the Assistance of Women and Children in Beira should be expanded to all other provinces.
Management Response: [Added: 2010/02/22] [Last Updated: 2010/03/01]

Due to prioritization of tasks, support to the public relations office of the PRM could not be included in the Phase IV. Expansion of the Model Office for the Assistance of Women was not be integrated neither. This office is already substantially supported by UNICEF and Portugal.

Key Actions:

15. Recommendation: COMPONENT 4: IMPROVEMENT OF PRM IMAGE Evaluation Recommendation or Issue 15: Re-examine the Community Policing system. The police should forge relationships with the civil society and establish a community police unit based on international norms. Develop a comprehensive statistic capability through the creation of a National Crime Observatory (key to the development of a modern police force and would assist in improving the image of the police by providing accurate scientific crime statistics, which builds public confidence and trust in the police)
Management Response: [Added: 2010/02/22]

The PRM is tackling the issue of the community police internally. The issue is very delicate and is debated within the PRM so that the Phase IV does not foresee any action in this regard.

Key Actions:

16. Recommendation: COMPONENT 4: IMPROVEMENT OF PRM IMAGE Evaluation Recommendation or Issue 16: Develop a comprehensive statistic capability through the creation of a National Crime Observatory (key to the development of a modern police force and would assist in improving the image of the police by providing accurate scientific crime statistics, which builds public confidence and trust in the police)
Management Response: [Added: 2010/02/22]

The Phase IV includes the establishment of a National Crime Observatory that is a priority for the PRM as well ? this was included in the 2010 AWP

Key Actions:

Key Action Responsible DueDate Status Comments Documents
16.1. Establishment of a National Crime Observatory
[Added: 2010/02/22] [Last Updated: 2013/09/30] 		UTIPE / Governance Unit 2014/12 Overdue-Initiated Visits to countries with Crime Observatories are ongoing to analyze the best model to be followed.

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