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Strategic Capacity Building Intitiative
Commissioning Unit: Rwanda
Evaluation Plan: 2013-2018
Evaluation Type: Project
Completion Date: 10/2014
Unit Responsible for providing Management Response: Rwanda
Documents Related to overall Management Response:
 
1. Recommendation: To review and elaborate the SCBI in terms of the effective time for capacity building, the profile of experts who will be effective in the process, the capacity building measurement system, the importance of non-coaching elements in capacity building (e.g. training and certification), staff retention strategies, and the sustainability strategy for the SCBI approach
Management Response: [Added: 2014/11/07]

the Recommendation is valid and the implementing partners and UNDP will work together to ensure its implementation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Strengthen the capacity of Implementing partners in capacity building measurement
[Added: 2014/11/07] [Last Updated: 2016/03/07]
NCBS 2015/04 Completed The new program '' transformational Capacity Building for implementation and Coordination of Government Policies and programmes'' organized training of IP in building measurement History
Develop tools for measuring capacity building initiatives
[Added: 2014/11/07] [Last Updated: 2016/03/07]
NCBS 2015/06 Completed We have tools to measure capacity building initiatives. What we need to do is to revise and disseminate the tools with implementing History
2. Recommendation: To convene the Capacity Building Coordination Forum as the higher-level mechanism to determine progress and synergy on the SCBI.
Management Response: [Added: 2014/11/07]

Recommendation is well taken. Efforts will be made to establish a forum for exchange on capacity building.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establish a capacity Building Forum to review capacity building initiatives
[Added: 2014/11/07] [Last Updated: 2016/03/07]
NCBS 2016/07 Completed Already in process to be implemented History
Conduct a meeting to review capacity building interventions and their impacts on institutions
[Added: 2014/11/07] [Last Updated: 2016/03/07]
NCBS 2015/02 Completed Project steering committee has been organized to show the impact of the project on supported institutions. History
3. Recommendation: To clarify the pairing and coaching strategy at the Prime Minister?s Office (PMO)
Management Response: [Added: 2014/11/07]

Recommendation well noted. The PMO will endeavors to clarify the pairing and coaching strategy

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Redesign the pairing and coaching strategies
[Added: 2014/11/07] [Last Updated: 2016/03/07]
PMO & NCBS 2016/05 Overdue-Not Initiated The pairing will be emphasised in the current project. The SCBI approach provides that 1 expert should be paired with experts History
Validate the pairing strategies by stakeholders
[Added: 2014/11/07] [Last Updated: 2016/03/07]
PMO & NCBS 2016/05 Overdue-Initiated This recommendation is being implemented and will need follow up History
4. Recommendation: To adopt a system to measure capacity changes among its training beneficiaries.
Management Response: [Added: 2014/11/07]

The Recommendation well taken.Implementing partners will endeavor to implement this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Put in place a systematic way to measure capacity improvements in the target groups
[Added: 2014/11/07] [Last Updated: 2016/03/07]
NCBS & PMO 2016/06 Overdue-Not Initiated Will refer to NCBS model of measuring capacity building improvements. History
Regular monitoring and feedback from beneficiaries of capacity building training
[Added: 2014/11/07] [Last Updated: 2016/03/07]
PMO 2015/03 Completed Success stories will be developed and shared with stakeholders. Staff performance will be measured every year and compared to preceding years. Questionnaires will be used to both supervisors and supervisees. History
5. Recommendation: To set staff retention targets for the current (successor) capacity building project
Management Response: [Added: 2014/11/07]

The recommendation is well noted and will be implemented

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a staff retention policy for Implementing partners
[Added: 2014/11/07] [Last Updated: 2016/03/07]
NCBS,PMO,UNDP 2016/04 Overdue-Initiated NCBS waiting the completion of MIFOTRA retention policy which will guide all implementing public institutions to develop staff retention policy History
Put in place staff retention targets for the new capacity building project
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP/ NCBS 2016/06 Overdue-Not Initiated The MIFOTRA staff retention policy will also provide the targets. It will provide us to develop NCBS to develop a staff retention policy History
6. Recommendation: To consider applying the UNDP procedure on competitive bidding in the recruitment of international experts.
Management Response: [Added: 2014/11/07]

Recommendation well taken. The Implementing partners will apply UNDP competitive bidding procedures without compromising the Government of Rwanda?s procurement policy in place.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Information sharing with UNDP on procedure on competitive bidding in the recruitment of international experts.
[Added: 2014/11/07] [Last Updated: 2016/03/07]
NCBS No due date Initiated Information on future recruitment will be shared with UNDP History
7. Recommendation: To facilitate the setting of gender-based targets and the formulation of a gender equality and women?s empowerment strategy in the current capacity building project
Management Response: [Added: 2014/11/07]

The recommendation is valid. The new programme will endeavors to set up gender-based targets and to prepare a gender equality strategy in capacity building projects

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Set up gender-based targets in the new capacity building programme
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP,NCBS,PMO 2016/04 Overdue-Not Initiated NCBS will work with UNDP and PMO as well as other MDAs currently supported by the project to develop gender-based targets History
Prepare a gender equality strategy in capacity building project
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP, NCBS, PMO 2016/06 Overdue-Not Initiated This may be difficult for the current project because it was not budgeted for, but it is very important for future projects History
8. Recommendation: To consider inviting UN Women and the OHCHR to become members of the Project Steering Committee of the current project
Management Response: [Added: 2014/11/07]

Recommendation is well noted. It is true that the OHCHR and UNWomen have not been involved in the programme steering committees. This was because they were not included in the oversight structure in the project document. However, in the spirit of the One Un Delivering as One, a proposal for their inclusion will be presented to the project steering committee and upon approval, the two agencies will be invited in future steering committee meetings.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Invite UNWomen and OHCHR in future steering committee meetings
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP 2015/04 No Longer Applicable The UNWOMEN and OHCHR are not part of the program History
More involvement of the 2 agencies in the management of this project
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP 2014/12 No Longer Applicable UN agencies have been encourage to join the program but no one showing up History
9. Recommendation: UNDP may also consider reviewing the balance between the coaching component with the non-coaching component
Management Response: [Added: 2014/11/07]

The recommendation is valid. UNDP and implementing will explore ways of providing formal and professional certification as required

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organise formal training and professional certification for selected government staff
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP 2015/04 Completed training and professional certification for selected government History
Continue coaching programmes for staff of the local government
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP 2014/12 Completed coaching programmes for staff of the local government was the first component of the new programme History
10. Recommendation: To take steps that could clarify project-level accounting and attribution
Management Response: [Added: 2014/11/07]

The recommendation is valid. UNDP will ensure the IPs include the UN contribution to the Capacity Building initiative

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Assess UNDP contribution and include it in the reporting by Implementing partners
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP, NCBS 2015/03 Completed We do this on regular basis, but we will improve the indicators to measure the attribution of indicators History
Mapping the various stakeholders in the capacity building sector
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP, NCBS 2015/06 Completed This has been done, but we will continuously update it History
11. Recommendation: To consider offering its jobs website or its international referrals network in advertising international expert positions required by the current project
Management Response: [Added: 2014/11/07]

The recommendation is well taken and UNDP will consider the possibility of using its international referrals network in advertising international positions

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Publish international positions TORs on the UNDP website
[Added: 2014/11/07]
UNDP No due date No deadline established This will be implemented if there are is recruitment
12. Recommendation: To consider allowing some flexibility in the fund transfer system to NCBS
Management Response: [Added: 2014/11/07]

The recommendation is noted. However, any disbursement of project funds will have to respect the principle of project management and financial regulations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Regular consultations with implementing partners on the project financial management
[Added: 2014/11/07]
UNDP, PMO, NCBS No due date No deadline established This action will be implemented on a regular basis
Maintain a risk log of the project to avoid situations that may lead to financial bottlenecks
[Added: 2014/11/07]
UNDP, NCBS, PMO No due date No deadline established The risk log will be maintained on a regular basis
13. Recommendation: To further study how the Human Rights Based Approach (HRBA) and South-South Cooperation (SSC) can be possibly applied in capacity building projects in Rwanda.
Management Response: [Added: 2014/11/07]

The recommendation is well taken. The UNDP will work with implementing partners to explore ways of applying HRBA and SSC in the capacity building projects

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Training of Implementing partners on applying HRBA and SSC
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP, NCBS 2015/03 Completed Human Right Based approach (HRBA)and South-South Cooperation (SSC) have been always integrated in all IP training History
Ensure mainstreaming human rights and South South Cooperation is included in projects planning and reporting
[Added: 2014/11/07] [Last Updated: 2016/03/07]
UNDP, NCBS 2015/12 Completed Human Right Based approach (HRBA)and South-South Cooperation (SSC) have been integrated in Quarterly and annual reports History

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