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Evaluation of Palau Parliament Support Project
Commissioning Unit: Fiji
Evaluation Plan: 2013-2017
Evaluation Type: Project
Completion Date: 06/2014
Unit Responsible for providing Management Response: Fiji
Documents Related to overall Management Response:
 
1. Recommendation: Recommendation or Issue 1: Where responsibility for the management of a parliamentary support project is vested in the senior management of a parliament, sufficient authority should be delegated to a project coordinator in the parliament to ensure day-to-day decision-making on the project can be progressed efficiently.
Management Response: [Added: 2014/12/22]

Management Response 1: Recommendation supported and will be consideration for future projects

Key Actions:

2. Recommendation: Recommendation or Issue 2: Where ICT initiatives are included in a parliamentary support project, better use be made of local ICT expertise and ICT expertise in developed parliaments within the region to ensure effective project management of such initiatives.
Management Response: [Added: 2014/12/22]

Management Response 2: Recommendation supported and consideration for future projects

Key Actions:

3. Recommendation: Recommendation or Issue 3: Project design documents for parliamentary support projects outline with more clarity the plans to be developed, the training to be provided, the equipment to be procured, the facilities to be established and the processes to be reviewed as part of any project.
Management Response: [Added: 2014/12/22]

Management Response 3: Partially agree with the recommendation, however, it should be noted that it is not always possible to outline clearly the required equipment?s or other needs which are dependent on feasibility exercises that will confirm the needs.

Key Actions:

4. Recommendation: Recommendation or Issue 4: Project design documents outline more clearly the lines of responsibility for establishment of a service and the implementation strategy for uptake of that service.
Management Response: [Added: 2014/12/22]

Management Response 4: Recommendation supported and will be considered for future projects

Key Actions:

5. Recommendation: Recommendation or Issue 5: The content and presentation of annual work plans be enhanced to ensure activities of corresponding scale are listed as deliverables for each year, with individual tasks relating to each deliverable listed as sub-categories. Recommendation or Issue 6: Annual work plans include target numbers for training activities, such as workshops or courses Management Response: Recommendation supported and consideration for future projects. Recommendation or Issue 7: Future support for the Congress of Palau should continue to give priority to those areas of capacity building that link into the broader national development strategy for Palau, particularly enhancement of financial accountability and budgetary processes.
Management Response: [Added: 2014/12/22]

Management Responses to 5,6,7: Recommendation supported and consideration for future projects.

Key Actions:

6. Recommendation: Recommendation 8: The UNDP and IPU establish a joint taskforce to assess options to support the Congress of Palau in implementing the key priorities of its corporate plan over the next two years and engage development partners and neighbouring parliaments in that taskforce.
Management Response: [Added: 2014/12/22]

Management Response 8: Agreed and recommendation to be discussed further with management.

Key Actions:

7. Recommendation: Recommendation or Issue 9: The Congress of Palau actively foster bilateral parliamentary links with other parliaments in the Asia Pacific region to assist it identify those parliaments that may have the capacity and ability to support the ongoing development of the Congress
Management Response: [Added: 2014/12/22]

Management Response 9: Recommendation for consideration of Palau Congress and to be discussed further in the next project and to involve more south-south cooperation in the future projects

Key Actions:

8. Recommendation: Recommendation or Issue 10: The Joint Congressional Committee on the Corporate Strategic Development Plan convene a regular roundtable with government agencies and civil society organisations to discuss with them and gain their input into the implementation of the plan Recommendation or Issue 11: The Joint Congressional Committee on the Corporate Strategic Development Plan present a six-monthly report to both houses of Congress on progress achieved in the implementation of the plan and that report be debated in the Senate and the House of Delegates.
Management Response: [Added: 2014/12/22]

Management Response to 10,11: This recommendation is for Palau Congress

Key Actions:

9. Recommendation: Recommendation or Issue 12: Induction programs for parliamentarians should as far as practicable include as facilitators parliamentarians or former parliamentarians who have experience working with a like system of government Recommendation or Issue 13: Induction programs should be broadened from being standalone events at the beginning of a new Congress and should involve a more comprehensive orientation experience over, at least, the first year of a new Congress Recommendation or Issue 14: Induction programs be made available to staff of the Congress Recommendation or Issue 15: The professional development delivered under parliamentary support projects should include training for parliamentary staff on how best to deliver information sessions and briefings for parliamentarians as part of their ongoing orientation.
Management Response: [Added: 2014/12/22]

Management Response 12: Noted and will be considered in future induction programs Management Response 13: Noted and to be discussed as part of new induction and orientation program with the Congress Management Response 14: Agreed but induction program for Congress Staff to be separate from the one for MPs Management Response 15: Agreed and to be considered for future projects

Key Actions:

10. Recommendation: Recommendation or Issue 16: UNDP planning, implementation and monitoring procedures for ICT projects be enhanced to ensure that equipment procured is complete and properly installed, and is being used appropriately and effectively in delivering expected outcomes. This should include a schedule for on-site monitoring and evaluation.
Management Response: [Added: 2014/12/22]

Management Response 16: Agreed and will be considered for future projects and also for future planned monitoring missions.

Key Actions:

11. Recommendation: Recommendation or Issue 17: As a precursor to the initiation of any individual ICT projects for a parliament, an ICT strategic plan be developed for the parliament based on an ICT needs assessment.
Management Response: [Added: 2014/12/22]

Management Response 17: Recommendation noted and will be considered for future ICT projects with Palau Congress and other Parliament based ICT projects

Key Actions:

12. Recommendation: Recommendation or Issue 18: The intranet and e-library projects at the Congress of Palau be reviewed by specialists with experience in delivering such projects in a parliamentary environment, with the aim of making specific recommendations on how to progress the effective implementation of those projects.
Management Response: [Added: 2014/12/22]

Management Response 18: Recommendation noted and will be considered for future projects with Palau Congress and other Parliament based on such areas.

Key Actions:

13. Recommendation: Recommendation or Issue 19: Where practicable local suppliers be considered as a first option for procurement of ICT equipment to ensure that after sales technical support is available locally to assist with technical issues and maintenance that will arise over the life of the equipment. Where a local supplier is not available, preference be given to brands of ICT equipment that have dedicated technical support personnel available in-country.
Management Response: [Added: 2014/12/22]

Management Response 19: Partially agreed, however, UNDP Procurement and Financial Management guidelines will be adhered to at all times for future procurement of such services for Palau Congress.

Key Actions:

14. Recommendation: Recommendation or Issue 20: The Joint Congressional Committee for the Corporate Strategic Development Plan develop a roadmap for implementation of the joint resolution on budgetary processes and financial oversight, and conduct a workshop with government agencies and appropriate civil society organisations to assist with the development of that roadmap
Management Response: [Added: 2014/12/22]

Management Response 20: Recommendation for Palau Congress

Key Actions:

15. Recommendation: Recommendation or Issue 21: Future professional development programs designed for Members of Congress by international donors or development agencies give priority to enhancing members? understanding and analysis of financial documents and budgetary processes.
Management Response: [Added: 2014/12/22]

Management Response 21: Recommendation agreed and to be considered for future professional development programs for Members of the Congress.

Key Actions:

16. Recommendation: Recommendation or Issue 22: The Congress of Palau work with government agencies and private sector organisations in Palau, such as the Chamber of Commerce, to develop an in-country training package for Members of Congress on financial documents and budgetary processes.
Management Response: [Added: 2014/12/22]

Management Response 22: Recommendation for Palau Congress

Key Actions:

17. Recommendation: Recommendation or Issue 23: A comprehensive community outreach strategy for the Congress of Palau be developed with appropriate technical assistance.
Management Response: [Added: 2014/12/22]

Management Response 24: Recommendation to be considered by Palau Congress and any possible support from UNDP to be considered in line with national development plans or agenda.

Key Actions:

18. Recommendation: Recommendation or Issue 24: In examining options for future support for the Congress of Palau, the UNDP give priority to providing further technical assistance for those infrastructure initiatives put in place by the Palau Parliament Support Project to ensure their effective uptake by members and staff of the Congress.
Management Response: [Added: 2014/12/22]

Management Response 24: Recommendation will be considered in future projects supporting the work of the Congress

Key Actions:

19. Recommendation: Recommendation or Issue 25: Work on the development of a new staffing structure for the Congress of Palau commence as soon as possible, with appropriate technical assistance provided through an international source.
Management Response: [Added: 2014/12/22]

Management Response 25: Recommendation for Palau Congress and any technical assistance where UNDP could assist to be discussed with the Congress

Key Actions:

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