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Mid Term Evaluation of Support to Parliament
Commissioning Unit:Zimbabwe
Evaluation Plan:2016-2020
Evaluation Type: Project
Completion Date:10/2017
Unit Responsible for providing Management Response: Zimbabwe
1. Recommendation:

Recommendation 1: It is recommended that UNDP Zimbabwe develop a theory of change for each of their major sectoral clusters. One such theory of change should be developed for governance to help explain and clarify the logic and assumptions underlying the achievement of governance results over time in Zimbabwe.

Management Response: [Added: 2017/10/19]

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop the revised TOC for the project
[Added: 2018/08/10]
UNDP AND PCU 2017/12 Completed
2. Recommendation:

Recommendation 2: Meanwhile the ToCToC in the PSP under review should be significantly improved to enable a more coherent understanding of the logic and development assumptions behind the programme design, which will contribute to better articulation, M&E and final evaluation

Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

This is noted. The management team agreed that the recrafting of the TOC will need to be done to show logic between proposed interventions and results. This will positively impact the work to be done in 2017, no-cost extension period. The revised TOC will incorporate smarter, realistic and more measurable indicators and targets for the Programme. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a revised theory of change
[Added: 2017/11/16] [Last Updated: 2018/08/10]
GGM and M&E 2018/01 Completed Zero-draft log frame and TOC in place by the project Board. Steering Committee is yet to be consulted. Zero draft -log frame has been developed. This has been finalized, adopted and signed off by the EU.
Develop a log frame
[Added: 2017/11/16] [Last Updated: 2018/03/22]
GGM and M&E 2018/01 Completed Zero draft -log frame has been developed This has been completed and see attached the document.
1.3 Revise Indicators and targets of the project
[Added: 2017/11/16] [Last Updated: 2018/03/22]
GGM and M&E 2018/01 Completed There is a draft available already for finalization. This has been finalized, adopted and signed off by the EU.
Develop the revised logical framework which mirror the TOC
[Added: 2018/08/10]
UNDP 2017/12 Completed Completed refer to the attached documents.
3. Recommendation:
  • Recommendation 3: The review recommends that the Steering Committee authorizes an extension for the PSP as far as six months into the life of the 9th Parliament. This extension should be more focused on strategic interventions targeted at specific outputs and institutions (e.g. key committees rather than all committees). The extension should also support the next ISP preparation as well as fund start-up activities for the 9th Parliament that will input into the design of the next PSP. This extension should, of course, be a with-cost-extension. 
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

UNDP acknowledges the need for a no-cost extension to finalize key activities of the project. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Develop Annual workplan and budget for the no-cost extension period
[Added: 2017/11/16] [Last Updated: 2017/12/18]
GGM, PCU and M&E 2017/12 Completed 1)The no-cost extension was approved by the project Board and Steering Committee 2)A draft annual workplan and budget has been developed and currently awaiting approval. Attached as evidence are the draft documents which are to be signed off in the next few weeks
4. Recommendation:
  • Recommendation 4: The review identified a missed opportunity in creating complementary actions between the outputs from parliament and work of civil society and media. Such linkages would enhance the effectiveness of the PSP. It is recommended that Project Board explores, further opportunities for linking outputs from the PSP with citizen voice, transparency and accountability programmes funded by the EU, GOS and UNDP. Such an approach is likely to reinforce results of the PSP. 
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

This is noted and management has already started responding to this by collaborating with specialized CSOs such as CARL and SAPST in civic engagement especially of public hearings

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Capitalize on Speaker series supported by CSOs
[Added: 2017/11/16] [Last Updated: 2018/12/31]
PCU, GGM 2018/12 Completed Discussion to take collaborative actions have taken place with CARL and SAPST, and this will still be ongoing in 2019
SDG speaker series could be used to engage CSOs for the development of knowledge material
[Added: 2017/11/16] [Last Updated: 2018/12/31]
PCU, GGM 2018/12 Completed This was initiated in 2018, and will continue and be rolled over into 2019, as part of the new programme which is being developed.
Engage CSOs on public engagement activities
[Added: 2017/11/16] [Last Updated: 2018/12/31]
PCU, GGM 2018/12 Completed Whilst progress has ben made on this, this will continue into 2019, as part of the new programme which is being developed.
5. Recommendation:
  • Recommendation 5: Although the PSP model has helped limit duplication per se, it is still recommended that donor support to related priority for parliament be much more coordinated to enhance synergy in strategy, implementation and results reporting.
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

As part of coming up with a new TOC, it is important to develop tools and systems to effectively measure progress.  With one year to consolidate results of the   project, there will be increased effort to showcase results using reports and social media. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development and utilization of tools for capturing results across all departments of Parliament, PCT
[Added: 2017/11/16] [Last Updated: 2018/09/20]
GGM, M&E and PCU 2018/09 Completed This has been an ongoing process since the MTR held last year and progress has been made by the PCU.
Follow up on working session on M&E tools and strategies
[Added: 2017/11/16] [Last Updated: 2018/10/24]
GGM, M&E and PCU 2018/09 Completed Bilateral meetings have been held with the PCU and are still ongoing, despite the project coming to an end in December. Plans for the M&E workshop which was to be held in July 2018 were postponed due to the elections, and moved to months after the new prodoc has been developed and it is envisaged the capacity building around M&E will be ongoing.
Showcasing of results and donor partner support
[Added: 2017/11/16] [Last Updated: 2018/10/24]
GGM, M&E and PCU 2018/09 Completed Bilateral meetings have been held with the PCU and are still ongoing, despite the project coming to an end in December. Plans for the M&E workshop which was to be held in July 2018 were postponed due to the elections, and moved to months after the new prodoc has been developed and it is envisaged the capacity building around M&E will be ongoing. Development partners have indicated that they will support another phase of the parliamentary support programme in 2019.
6. Recommendation:
  • Recommendation 6: UNDP and its partners should do more to leverage technical support for parliament to add value to both capacity development, improved legislative processes and enhanced oversight function to ensure that the PSP resources achieve more than plug a funding gap created by the shrunk fiscus.
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

UNDP will utilize its internal resources in the office from a pool of economists, lawyers and environmental and gender specialists to support the work of Parliament. Regional and international experts will be drawn in to provide technical support for capacity development, legislative processes, and oversight function.  Further, appropriate tech support will be tapped in from EU and SIDA drawing lessons from their support to Parliamentary development globally.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Engage UNDP HQ, Inclusive Political Processes Unit for technical advice
[Added: 2017/11/16] [Last Updated: 2018/12/31]
GGM 2018/12 Completed Initial engagement with the IPP experts at UNDP HQ done and technical expertise provided which was shared with the Board members. This will be an On-going process. The Future Programme will ensure that key stakeholders such as SIDA and EU are consulted up-front to share experiences.
Engage EU and SIDA for sharing of best practices in Parliamentary Development
[Added: 2017/11/16] [Last Updated: 2018/12/31]
GGM 2018/12 Completed This was comprehensively undertaken in 2018, as a follow-up to the MTR process.This is still an ongoing process, as part of donor relations into 2019.
7. Recommendation:
  • Recommendation 7: Parliament should be more pro-active in engaging with the executive to improve the supply of bills as well as to ensure the implementation of recommendations from parliamentary committees.
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

It was agreed that the executive is in control of supplying bills to Parliament. It is therefore necessary to regularly engage the Executive. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Regular engagement between Parliament and the Executive
[Added: 2017/11/16] [Last Updated: 2018/11/13]
PCU 2018/09 Completed The Clerk of Parliament is now part of the IMT engaging directly the PC of Justice and the AG. planning of training for govt liaison officer AG updated the LCC on alignment of laws in October 2017.
8. Recommendation:
  • Recommendation 8: While maintaining interventions during parliamentary seating the PCU needs to more systematically plan ahead to maximise the number of activities carried out through these windows. 
Management Response: [Added: 2017/10/19]

Key Actions:

Key Action Responsible DueDate Status Comments Documents
There is need to train the PCU Administration as well as staff from the OAGs office on internal project management capacities.
[Added: 2018/08/10] [Last Updated: 2018/12/11]
UNDP and PCU 2018/12 Completed This process of capacity building based on identified gaps has commenced and is still ongoing within the institution. More is planned within the new third phase of the project which is being worked on.
9. Recommendation:
  • Recommendation 9: The departments of parliament need to be held more accountable for their own delivery under the PSP so they are less reliant on the PCU. 
Management Response: [Added: 2017/10/19]

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The parliament departments to develop departmental action plans in line with the defined prodoc results and the Institutional Strategic Plan.
[Added: 2018/08/10] [Last Updated: 2018/12/11]
PCU 2018/12 Completed Preparation on this workshop are almost finalised in response to this recommendation. However the PSP will be having a third phase which has a lot of action points and lessons learnt from the previous phase. The above has also been fully brought on board in the next phase.
10. Recommendation:
  • Recommendation 10: Alternative and cost-efficient ways need to be explored that ensure: a large proportion of the population is reached and citizen engagement and discussions are well-informed to ensure quality of participation
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

This is well noted. Parliament of Zimbabwe understands and appreciates that Section 141 of the Constitution requires public consultations in the legislative process and that these can take any form although there will remain emphasis on identified popular Bills. Parliament has already started exploring alternative cost-efficient means of conducting public consultations including radio programmes and online submissions. Management has agreed to continue piloting these and other means of public consultations during the remaining programme period and have regular monitoring and analysis on effectiveness of these processes in promoting citizen participation. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Scale up use of social media in soliciting public views on Bills
[Added: 2017/11/16] [Last Updated: 2018/12/31]
PCU and GGM 2018/12 Completed This will be an ongoing activity throughout the no-cost extension period. UNDP and Parliament are making use of the radio for public hearings especially after the MTR process and findings.
Identify partnerships with development partners and NGOs to share responsibilities
[Added: 2017/11/16] [Last Updated: 2018/12/11]
PCU and GGM 2018/11 Completed The CO is in the process of developing a new produce of the 3rd phase of this project and this has been duly taken on board.
1.3 Targeting/identification of Bills to be specifically supported by the PSP
[Added: 2017/11/16] [Last Updated: 2018/12/31]
PCU and GGM 2018/12 Completed In 2018 the NPRC Bill, Electoral Act where specifically targeted given the elections in 2018.
11. Recommendation:
  • Recommendation 11: The review team observed significant number of achievements that remain undocumented. The review therefore recommends that UNDP and POZ, go through a process of identifying results in each of the outcomes. This should go beyond quantification of results but also document the qualitative achievements that have been achieved e.g. changing relationships and attitudes, commitments, and changing confidence levels. 
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

As part of coming up with a new TOC, it is important to develop tools and systems to effectively measure progress.  With one year to consolidate results of the   project, there will be increased effort to showcase results using reports and social media. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development and utilization of tools for capturing results across all departments of Parliament, PCT
[Added: 2017/11/16] [Last Updated: 2018/10/24]
GGM, M&E and PCU 2018/09 Completed Bilateral meetings have been held with the PCU and are still ongoing, despite the project coming to an end in December. Plans for the M&E workshop which was to be held in July 2018 were postponed due to the elections, and moved to months after the new prodoc has been developed and it is envisaged the capacity building around M&E will be ongoing.
Follow up on working session on M&E tools and strategies
[Added: 2017/11/16] [Last Updated: 2018/10/24]
GGM, M&E and PCU 2018/09 Completed Bilateral meetings have been held with the PCU and are still ongoing, despite the project coming to an end in December. Plans for the M&E workshop which was to be held in July 2018 were postponed due to the elections, and moved to months after the new prodoc has been developed and it is envisaged the capacity building around M&E will be ongoing.
Showcasing of results and donor partner support
[Added: 2017/11/16] [Last Updated: 2018/10/24]
GGM, M&E and PCU 2018/09 Completed Bilateral meetings have been held with the PCU and are still ongoing, despite the project coming to an end in December. Plans for the M&E workshop which was to be held in July 2018 were postponed due to the elections, and moved to months after the new prodoc has been developed and it is envisaged the capacity building around M&E will be ongoing. Development partners have indicated that they will support another phase of the parliamentary support programme in 2019.
12. Recommendation:
  • Recommendation 12: The PSP has instruments to strengthen gender mainstreaming that include the ZWPC strategic plan and the Gender Policy of Parliament. The review team recommends that in the remaining period, the PSP should prioritise facilitating implementation of the ZWPC strategic plan. 
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

This is noted. Gender mainstreaming is a critical element of the Parliamentary support being provided for Parliament.  Implementation of the ZWPC strategic plan and the PoZ Gender Policy

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Integrate support to the ZWPC and mainstreaming in the work of parliament targeting specific committees
[Added: 2017/11/16] [Last Updated: 2018/03/22]
GGM, M&E and Parliament of Zimbabwe 2018/01 Completed Draft TOC refers to Gender as a cross-cutting issue however, this need strengthening to elaborate on a two-pronged approach of mainstreaming gender in the work of Parliament and affirmative to support ZWPC prioritizing political participation in preparation of the 2018 elections.
Support the finalization of the PoZ Gender Mainstreaming policy and strategy
[Added: 2017/11/16] [Last Updated: 2018/03/22]
GGM 2018/01 Completed
13. Recommendation:
  • Recommendation 14: The weakness of the current M&E system for the programme is well known to the Project Board. Attempts to rectify the challenge are still to yield the required results. UNDP, working with POZ, should revise the M&E system and associated tools informed by global good practice for measurement of results from parliamentary support programmes for which UNDP is a global leader.   
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

 As part of coming up with a new TOC, it is important to develop tools and systems to effectively measure progress.  With one year to consolidate results of the   project, there will be increased effort to showcase results using reports and social media. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development and utilization of tools for capturing results across all departments of Parliament, PCT
[Added: 2017/11/16] [Last Updated: 2018/12/31]
GGM, M&E and PCU 2018/12 Completed This is not really a completed process and it is still ongoing into 2019
Follow up on working session on M&E tools and strategies
[Added: 2017/11/16] [Last Updated: 2018/12/31]
GGM, M&E and PCU 2018/12 Completed
Showcasing of results and donor partner support
[Added: 2017/11/16] [Last Updated: 2018/10/24]
GGM, M&E and PCU 2018/09 Completed Bilateral meetings have been held with the PCU and are still ongoing, despite the project coming to an end in December. Plans for the M&E workshop which was to be held in July 2018 were postponed due to the elections, and moved to months after the new prodoc has been developed and it is envisaged the capacity building around M&E will be ongoing. Development partners have indicated that they will support another phase of the parliamentary support programme in 2019.
14. Recommendation:
  • Recommendation 15: It is recommended that in the final evaluation of the PSP, resources (time, money and expertise) be made available to include lessons learnt. This could include from previous PSP’s.
Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

It is necessary for a final evaluation to be undertaken incorporating milestones achieved in the no-cost extension period. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Engagement of a consultant to undertake final evaluation of the PSP
[Added: 2017/11/16] [Last Updated: 2018/12/31]
GGM, M&E, PCU 2018/12 Completed A lite end of project evaluation is planned in 2019, as the project comes to an end.
15. Recommendation:

Recommendation 18: The review team recommends that Parliament should consider options for sustaining individual and organisational level results through institutionalisation of capacity development and resource mobilisation from treasury.

Management Response: [Added: 2017/10/19] [Last Updated: 2017/11/16]

There has been ongoing engagement with PoZ which reflect the intention to intergrate PCU in the structures of Parliament. It is acknowledged that there is a need to have a sustainability plan. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a sustainability and exit strategy plan
[Added: 2017/11/16] [Last Updated: 2018/10/24]
GGM and PCU 2018/09 Completed Draft workplan incorporating activities to intergrate the PCU has been developed. Development partners have indicated that they will support another phase of the parliamentary support programme in 2019.

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