| Commissioning Unit: | Kosovo |
|---|---|
| Evaluation Plan: | 2016-2020 |
| Evaluation Type: | Project |
| Completion Date: | 05/2017 |
| Unit Responsible for providing Management Response: | Kosovo
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| Documents Related to overall Management Response: |
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Key Action Update History
The time frame for project implementation should not be 12 months especially considering climate conditions – it should be extended to 18 months to ensure quality implementation of the works
Management Response: [Added: 2017/09/14]
Management acknowledges the recommendation and the time frame for project implementation was extended to 18 months for the second phase of the project.
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| A project proposal on Confidence Building through Cultural Heritage was submitted to the EU with an extended time-frame.
[Added: 2017/09/14] |
Programme | 2017/08 | Completed | History |
A clearer strategy for achieving the project overall objective is needed. It is not clear at times whether the objective is confidence building or CH protection. A stronger theory of change based on a more developed project design is needed.
Management Response: [Added: 2017/09/14]
Management acknowledges the recommendation and the link between the two is clearly established. The ToC was also developed to acknowledge the link between confidence building through cultural protection
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| The Theory of Change was strengthened for the second phase of the project
[Added: 2017/09/14] [Last Updated: 2017/12/19] |
Programme Team | 2017/11 | Completed | During design of the second phase the Theory of Change was strengthened History |
A monitoring plan and a proper M&E system is required for any project, in line with good PCM practice. There was no budget for anything except a final evaluation
Management Response: [Added: 2017/09/14]
Management acknowledges the recommendation and a budget line for monitoring and evaluation was included in the budget of the second phase of the project.
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| A budget line for monitoring and evaluation was included in the new project proposal
[Added: 2017/09/14] [Last Updated: 2017/12/19] |
Programme Team | 2017/10 | Completed | for second phase of the project we added a budget line for monitoring and evaluation History |
UNDP should maintain in-house expertise of confidence building if they are to continue working in that field, as it is a long-term process.
Management Response: [Added: 2017/09/14]
Management takes note of the recommendation and will endeavour to maintain in-house expertise of confidence building.
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| UNDP will endeavour to engage at least some of the formed project team members, in compliance with rules and regulations on recruitment and procurement
[Added: 2017/09/14] [Last Updated: 2017/12/19] |
Programme Team | 2017/11 | Completed | History |
Use more strategically the Project Board to pass messages and obtain support to address difficulties and shortcoming
Management Response: [Added: 2017/09/14]
Management takes note of the recommendation and will take the necessary steps to use the Project Board more strategically during the implementation of the second EU-funded project on Cultural Heritage. The project board will meet more often and the ToRs will be more detailed so that every member understands his/her role and the expected results of the meetings.
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Drafting of the ToRs for the Project Board
[Added: 2017/09/14] [Last Updated: 2017/12/19] |
Project Staff | 2017/10 | Completed | The ToRs for the Project Board is drafted History | |
| Increased frequency of project board meetings
[Added: 2017/09/14] |
Project Staff | 2019/12 | Not Initiated |
UNDP should be able to communicate more clearly to stakeholders what is understood by “confidence building” to ensure all stakeholders use the same language with the same understanding and avoid creating expectations
Management Response: [Added: 2017/09/14] [Last Updated: 2017/09/14]
Management takes note of the recommendation. Regarding the second phase of the project, several consultations were held with different municipal officials, NGOs as well as religious leaders from pre-identified municipalities and religious sites of intervention to discuss the activities planned as well as the objective of the project, namely, confidence building, in order to ensure that all stakeholders have the same understanding of the purpose of the project. Once the project is approved, a meeting will be held again with the relevant stakeholders to discuss what is expected from them and from the project.
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Consultations with municipal officials, NGOs and religious leaders from pre-identified municipalities and religious sites of intervention to discuss the activities planned and the objective of the project
[Added: 2017/09/14] |
Programme Team | 2017/08 | Completed | History | |
| Meetings with relevant stakeholders (municipal officials, religious leaders, etc.) to discuss the interventions and the objective of the project
[Added: 2017/09/14] [Last Updated: 2017/12/19] |
Project Staff | 2017/12 | Completed | History |
Support to the extent possible the continuation of awareness raising on CH
Management Response: [Added: 2017/09/14]
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Management acknowledges the recommendation. The continuation of awareness raising on Cultural Heritage will be done through the second EU-funded project on Cultural Heritage. The second output of the project focuses mainly on the promotion of cultural heritage through youth and community engagement. |
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Implementation of awareness raising activities on Cultural Heritage during the second phase of the project.
[Added: 2017/09/14] |
Project Staff | 2019/12 | Initiated | A project proposal on Cultural Heritage was submitted to the EU in August 2017. UNDP is currently awaiting for the EU’s final decision. The project, if approved, should start in October 2017. History |
The signatories of the Joint Declaration under the CBCPK project should be structured in a formal group, and made responsible for the small grants component of the next project, so ownership, commitment and responsibility should be vested with them.
Management Response: [Added: 2017/09/14]
Management takes note of the recommendation. The Joint Declaration under the CBCPK second face of the project will be structured in a formal group
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Initiate discussion with signatories of the Joint Declaration on the possibility of creating a structured group
[Added: 2017/09/14] [Last Updated: 2017/12/19] |
Project Staff | 2017/12 | Completed | The discussion with signatories of the Joint Declaration are Initiated History |
There is a need to develop a full results framework based on some baseline data or informed research to be able to provide credible evidence of results
Management Response: [Added: 2017/09/14]
Management takes note of the recommendation and has used the data generated during the first phase as a baseline for the drafting of the second one.
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| A logical Matrix Framework, using data and information from the initial project, was developed
[Added: 2017/09/14] |
Programme Team | 2017/08 | Completed |