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Elimination of Persistent Organic Pollutants Mid Term Evaluation
Commissioning Unit: Armenia
Evaluation Plan: 2016-2020
Evaluation Type: Project
Completion Date: 05/2018
Unit Responsible for providing Management Response: Armenia
Documents Related to overall Management Response:
 
1. Recommendation:

It is recommended to extend the project to November 2020.

Management Response: [Added: 2018/10/31] [Last Updated: 2018/10/31]

 Given the waste excavation and packaging is a seasonal work, it is anticipated that the 1,052 tones obsolete pesticides waste disposal, 4,100 tones high contaminated soil treatment and site restoration works will not be completed by the end of 2020. The project will need a closure period by the end of November 2021. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Prepare and submit justifications for project extension with an end date 31 December 2021.
[Added: 2018/10/31] [Last Updated: 2019/04/14]
Project team/ RTA unit 2019/03 Completed Justifications submitted. Additional documents are being requested after the submission. The project provides necessary documents.. History
2. Recommendation:

 

It is recommended to organize a  high-level meeting in order to provide a forum for high level discussions on how to address/resolve the current issues,

Management Response: [Added: 2018/10/31]

For the high-level coordination and effective solutions the PM's office is recommendable to be involved in discussions and addressing important issues.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Request a formal meeting at the PM's office, inform the new nominated officials on the project specifics and issues, request close coordination for timely decision making.
[Added: 2018/10/31] [Last Updated: 2018/11/05]
Project team 2018/08 Completed A letter has been sent to PM’s office, UMDP management met Vice-PM and discussed important challenges of the project. History
3. Recommendation:

It is recommended to constitute an "Executive" Committee as a sub-ser of the PMB with quarterly meetings.

 

Management Response: [Added: 2018/10/31]

By its governance arrangement the project is executed by the three government bodies - the Prime Minister's Office of Armenia, Ministry of Nature Protection and Ministry of Emergency Situations. To follow-up the recommendation, the "Executive" group of the Project Management Board will be formalized through the PMB next meeting.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
In the next PMB meeting agenda include the suggestion of specifying the "Executive" group and achieve this decision recorded in the PMB meeting protocol.
[Added: 2018/10/31] [Last Updated: 2019/06/11]
Project team, PMB meeting 2019/12 Initiated Project Management Board (PMB) will be held in the second part of the year. History
4. Recommendation:

It is recommended to strengthen the link between the project through the PMB and the Inter-Agency Committee on the Implementation of the SC.

Management Response: [Added: 2018/10/31] [Last Updated: 2018/11/06]

The recommendation will be discussed with the Stockholm Convention Inter-Agency Committee focal point and will accept any suggestion for strengthening the link between the project/PMB and the SCIAC.
Comment: The nominated members of the Inter-Agency Committee from the MES, MoFA, MoH, NGO, MoA are parallel involved in the PMB or project advisory committee (PAC), in addition in the PAC there are the same members from the Ministry of Defense, Police, MNP, Yerevan Municipality in both structures. The PMB members have higher decision maker status, that the SCIAC members. The project regularly delivers presentation at the SCIAC meetings and provides requested written reports.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Communicate and discuss the recommendation with the SCIAC focal point and agree what additional reporting or communicating mechanism-channel can be applied to improve the coordination. Note: The nominated members of the Inter-Agency Committee from the MES, MoFA, MoH, NGO, MoA are parallel involved in the PMB or project advisory committee/PAC, in addition in the PAC there are the same members from the Ministry of Defense, Police, MNP, Yerevan Municipality in both structures. The PMB members have higher decision maker status, that the SCIAC members. The project regularly delivers presentation at the SCIAC meetings and provides requested written reports.
[Added: 2018/10/31] [Last Updated: 2018/11/06]
Project team /impl. partner 2018/06 Completed The recommendation is communicated, additional channel was not suggested by the focal point, however the project will keep proactive approach and the practice of regular updates of Inter-Agency Committee members. History
5. Recommendation:

It is recommended to update the Delegation of Authority (DOA) to be in line with the current status of the project and its options to move ahead.

Management Response: [Added: 2018/10/31] [Last Updated: 2018/11/08]

The project Regional Technical Advisor will be contacted for guidance/technical support and the DOA will be updated as needed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Contact Regional Technical Advisor to process the DOA revision. The RTA didn't recommend to re-issue the DOA. The required changes shall be discussed at and approved by the Project Management Board Meeting and captured by PMB meeting minutes.
[Added: 2018/10/31] [Last Updated: 2019/06/11]
Project team/PMB meeting 2019/12 Initiated Project Management Board (PMB) will be held in the second part of the year. History
6. Recommendation:

It is recommended to locate the project office within a related government department.

 

Management Response: [Added: 2018/10/31] [Last Updated: 2018/11/08]

The recommendation is not accepted. The project has been located separately to enhance its neutral operations (given the project has three executive governmental bodies).

Key Actions:

7. Recommendation:

It is recommended to streamline the number of performance indicators and targets.

 

Management Response: [Added: 2018/10/31]

Project Results Framework (PRF) will be updated.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review and update the PRF.
[Added: 2018/10/31] [Last Updated: 2018/11/06]
Project team /impl. partner 2018/06 Completed The PRF was updated, shared with the project executive bodies for comments. No comments received. History
8. Recommendation:

It is recommended to increase the communication with Stakeholders using information accumulated by the project in order to develop a more unified vision on what the project should do.

Management Response: [Added: 2018/10/31] [Last Updated: 2018/10/31]

The recommendation to use quarterly information sharing with the PMB is acceptable.    

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparation and sharing of quarterly information updates with the PMB and PAC.
[Added: 2018/10/31] [Last Updated: 2018/11/08]
Project team 2020/11 Completed Accepted. The quarterly update to the PMB will be provided by the end of project (including the extended period). History
9. Recommendation:

It is recommended to review and consolidate the risks of this project.

 

Management Response: [Added: 2018/10/31] [Last Updated: 2018/11/08]

 The risks are identified based on PD and the SESP framework.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project will revisit its risks log for possible consolidation.
[Added: 2018/10/31] [Last Updated: 2018/11/08]
Project team 2019/12 Initiated Will be done during 2019. History

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