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Mid-term Evaluation of Promoting EE Motors in SMEs
Commissioning Unit: Turkey
Evaluation Plan: 2016-2020
Evaluation Type: Project
Completion Date: 07/2020
Unit Responsible for providing Management Response: Turkey
Documents Related to overall Management Response:  
1. Recommendation:

Recommendation 1 – Hire a consultant in order to refocus work on setting up one-stop shop mechanism with TurSEFF and/or OIZs

Management Response: [Added: 2020/09/15] [Last Updated: 2020/10/06]

Refocusing on setting up one-stop shop mechanism and working on financial mechanism as soon as possible will be realized by existing team composed of Local Finance Consultant, and international CTA due to effectiveness and efficiency purposes. Both consultants’ work plan will be revised and include new tasks focusing on using private sector funding or funding through IFIs for implementing motor replacements.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
A work plan detailed for both consultants with set of service requests is prepared and approved.
[Added: 2020/10/06]
GDSRP Project team, PIU 2020/10 Completed
2. Recommendation:

Recommendation 2 – Extend project timeline with a request for +18 months extension no later than mid-2021

Management Response: [Added: 2020/09/15] [Last Updated: 2020/10/06]

A 18-months extension is already considered and necessary actions to be taken by the project management unit to submit a request for extension to GEF in order to finalize all remaining activities and ensure longer-term sustainability of the project. The necessity of the extension is also discussed with the beneficiary and the decision for the extension by the steering committee will be taken in the next steering committee meeting.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Necessary documents and applications will be prepared and sent to the related bodies of UNDP and GEF to extend the project duration.
[Added: 2020/10/06]
UNDP CO, PIU 2020/11 Overdue-Initiated
3. Recommendation:

Recommendation 3 – Initiate discussions with KOSGEB on replication phase

Management Response: [Added: 2020/09/15] [Last Updated: 2020/10/06]

Discussion on the replication phase and the role of KOSGEB are already initiated at the highest level, i.e. Ministry and RR level, in August 2020. The project needs to finish successfully the motor replacement process in at least 2 OIZs to motivate KOSGEB for the replication phase.

A detailed discussion will be undertaken specifically on replication, following motor replacements in at least 2 OIZs, with KOSGEB team. Discussions will include reducing grant contribution (subject to the KOSGEB regulations), and financing or co-financing audit costs for SMEs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
A meeting at the highest level organized. A meeting with KOSGEB will be requested.
[Added: 2020/10/06]
UNDP CO, GDSRP, PIU 2021/03 Initiated
4. Recommendation:

Recommendation 4 – Ensure correct and appropriate monitoring of direct project impacts

Management Response: [Added: 2020/09/15] [Last Updated: 2020/10/07]

Data regarding the baseline electricity consumption and operational characteristics of electric motors at selected SMEs have been collected.

Development of an MRV system will also be included to measure the actual energy savings and associated GHG reductions in some selected SMEs by the help of EMUs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Collection of information on the baseline electricity consumption and operational characteristics of electric motors at selected SMEs 2) Preparation of MRV plans in some selected SMEs 3) Measurement of actual energy saving at some selected SMEs following the installation of efficient motors.
[Added: 2020/10/07]
GDSRP, PIU 2021/09 Initiated History
5. Recommendation:

Recommendation 5 – Improve cooperation with EMOSAD with frequent meetings and consider signing an MoU for cooperation

Management Response: [Added: 2020/09/15] [Last Updated: 2020/10/07]

Based on the recommendations to maintain and improve the quality of energy and GHG data from EMOSAD and other sources will be maintained by the Directorate General of Strategic Researches and Productivity (GDSRP).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) GDSRP Project Team and Project Implementation Unit will closely follow-up the process and provide necessary support in order to ensure the recommendations to be implemented. In order to ensure more active involvement of EMOSAD in project activities and improve data collection environment, collaboration with EMOSAD will be improved. 2) Develop interactive communication line with each EMOSAD member companies and remind their contribution responsibilities by means of MoIT lobbying.
[Added: 2020/10/07]
GDSRP, PIU 2020/12 Initiated
6. Recommendation:

Recommendation 6 – Replace co-financing of GAMAK with the goal of making sure that co-financing ratio of at least 7-1 is met

Management Response: [Added: 2020/09/15] [Last Updated: 2020/10/07]

GAMAK is one of the major domestic motor manufacturers having a considerable share in domestic market, therefore it is considered to be a better option to take action to include GAMAK in the project activities. Inclusion of GAMAK in the project activities will be maintained through meetings with participation of PIU, GDSRP, and EMOSAD.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
An ad-hoc meeting will be scheduled to reactivate participation of GAMAK in project activities in line with their co-finance commitments relating to development of governance and information infrastructure, continuation of investments for producing efficient electric motors, development and delivery of detailed training for manufacturers etc.
[Added: 2020/10/07]
GDSRP, PIU 2020/12 Initiated
7. Recommendation:

Recommendation 7 – Improve frequency and contents of Project Board meetings by organizing a minimum of 3 Project Board meetings per year or one per 4 months

Management Response: [Added: 2020/09/15] [Last Updated: 2020/10/07]

Three Project Board meetings will be carried out annually, next one to be held in October 2020 as recommended, in order to pave the way for a more strategic forward-looking discussions where ways to achieve end of project targets are discussed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Invitation to Project Board meeting will be issued in September 2020, with an online platform. Key experts and consultants will be available in the meeting. PB meeting decisions will include to hold PB meetings in every quarter of following year.
[Added: 2020/10/07]
UNDP CO, GDSRP, PIU 2020/10 Completed
8. Recommendation:

Recommendation 8 – Improve TEVMOT website

Management Response: [Added: 2020/09/15] [Last Updated: 2020/10/07]

TEVMOT project website will be improved to fill up sections with good and meaningful information.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
All sections of the web site will be filled up with good and meaningful information. A section for downloading reports will be included. A social media flow will be prepared and disseminated. A English version will be prepared with brief information to disseminate results and increase cooperation with other motor projects.
[Added: 2020/10/07]
PIU 2020/12 Initiated

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