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Mid term Evaluation: Strengthening Sustainability of Protected Area Management in Myanmar »
Management Response
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Mid term Evaluation: Strengthening Sustainability of Protected Area Management in Myanmar
| Commissioning Unit: | Myanmar |
|---|---|
| Evaluation Plan: | 2018-2022 |
| Evaluation Type: | Project |
| Completion Date: | 12/2018 |
| Unit Responsible for providing Management Response: | Myanmar
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| Documents Related to overall Management Response: |
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Key Action Update History
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1. Recommendation:
Recommendation 1 (R1): Undertake a comprehensive, participatory and strategic review of the project design and Results Framework in order to adapt the project to changes in the implementation context, including: (1) reducing the overall scope of work (2) prioritizing interventions that are likely to have greatest sustainable impact by the end of the project; (3) ensuring that project progress and impacts can be measured systematically; (4) updating project risks and assumptions; and (5) systematically recording all major changes to the original project design in the Project
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Project Strategy, Implementation & Adaptive Management, Outcomes 1 & 2, Sustainability
Responsible entities: Project Team (PT)/WCS, UNDP, FD
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R1.1: Review, clarify and/or revise objective and outcome level indicators, baselines and targets and ensure these are sufficiently specific, measurable, achievable, relevant and time-bound (i.e. SMART) and that baselines, risk and assumptions are accurate and up to date. This includes the following: (1) Revise all Objective Indicators, baselines &
targets; (2) Revise Outcome Indicators 1.1, 1.3, 1.4, 2.1, 2.2, and 2.4 and associated baselines & targets; and (3) Develop a Theory of Change for the project (if
time and resources permit) as a capacity development exercise for the Project Team & partners and translating the Results Framework into the Myanmar language
[Added: 2019/01/02] |
1. PT / WCS 2. UNDP | 2019/06 | Not Initiated | ||
| R1.2: Reduce scope of Outcome 1 by formally dropping planned work on national land use planning (Indicator 1.1a) and coastal governance (Indicator 1.1d)
[Added: 2019/01/02] |
1. PT / WCS 2. UNDP 3. FD 4. Project Board | 2019/12 | Not Initiated | History | |
| R1.3: Add specific indicators for Output 1.4 (a PA system sustainable financing strategy) and Output 2.1 (strengthened management of demonstration PAs through business plans) to ensure progress on these are monitored systematically through the PIRs
[Added: 2019/01/02] |
1. PT / WCS 2. Project Board | 2019/06 | Not Initiated | ||
| R1.4: Consider undertaking a socio-economic mapping of terrestrial ecosystems as an input to PA systems planning to integrate with the ecological gap analysis undertaken under Output 1.6 if time and resources permit
[Added: 2019/01/02] |
1. NPM 2. NPD 3. UNDP | 2019/06 | Not Initiated | History | |
| R1.5: Update the Environmental and Social Screening undertaken at the time of project approval using the more recent UNDP Social and Environment Screening Procedure (SESP) and ensure that risks reporting including mitigation and management strategies, is harmonized across different processes such as the PIR, QRs and UNDP Risk and Issues Log.
[Added: 2019/01/02] |
1. PT/WCS 2. UNDP | 2019/06 | Not Initiated | ||
| R1.6 Exclude Hukaung Valley WS from further mandatory monitoring and reporting against Results Framework indicators and targets with approval from the Project Board.Note: Cost-effectiveness of project activities in Hukaung Valley should continue to be monitored by WCS, UNDP and the Project Board
[Added: 2019/01/02] |
1. WCS 2. FD 3. UNDP 4. Project Board | 2019/06 | Not Initiated | ||
| R1.7: Given delays and other implementation challenges outside the project’s control, request a one-year no-cost extension from the GEF via UNDP
[Added: 2019/01/02] |
1. WCS 2. FD 3. UNDP 4. Project Board | 2019/06 | Not Initiated |
2. Recommendation:
Recommendation 2 (R2): Prioritize policy-related interventions that are critical to both scale up and sustainability of project impacts and achievable within the available project timeframe, capacity and other resources
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Outcome 1, Sustainability
Responsible entities: Project Team/WCS, NWCD, FD
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R2.1: Provide inputs to the rules and regulations that will be developed by the FD to guide the implementation of the new law on Biodiversity & Conservation of PAs to ensure these address key project targets under Outcome 1 (Output 1.1a, 1.1c and 1.1e in particular).
[Added: 2019/01/02] |
1. PT /WCS 2. NPD | 2019/06 | Not Initiated | ||
| R2.2: Develop a Forest Department Standard Operating Procedure (SOP) and/or instruction on PA buffer zone management and use
[Added: 2019/01/02] |
1. PT 2. NWCD 3. FD | 2019/12 | Not Initiated | ||
| R2.3: Use project knowledge, experience and tools such as the Village Consultation Process (VCP), the Village Use Zoning Process (VUZP) and the Participatory Land Use Plan (PLUP) to develop a Forest Department SOP and/or instruction on best practices for assessing, recording and managing customary uses and rights in relation to PAs.
[Added: 2019/01/02] |
1. PT 2. NWCD 3. FD | 2019/12 | Not Initiated | ||
| R2.4: Building on the existing 2016 FD instruction on Community Forests, develop an SOP on effective stakeholder engagement to establish Community Forests in PA buffer zones
[Added: 2019/01/02] |
1. PT 2. NWCD 3. FD | 2019/12 | Not Initiated | ||
| R2.5: Consider developing an SOP or best practice guidelines for establishing and managing a community PA under the forthcoming new law on Biodiversity and Conservation of PAs
[Added: 2019/01/02] |
1. PT 2. NWCD/FD | 2021/06 | Not Initiated | History |
3. Recommendation:
Recommendation 3 (R3): Consolidate and streamline capacity development activities and assess their relative impact and cost-effectiveness
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Outcome 1, Sustainability
Responsible entities: UNDP, FD, WCS
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R3.1: Review and finalize draft capacity development strategy and roadmap for NWCD and present to Project Board for approval
[Added: 2019/01/02] |
1. PT / WCS 2. NWCD / FD | 2019/12 | Not Initiated | History | |
| R3.2: Assess the relative value and costeffectiveness of different types of capacity development activities under Output 1.3, particularly the delivery of one-off trainings, the
development of new training courses and the institutionalization of new training courses.
[Added: 2019/01/02] |
1. PT / WCS 2. UNDP 3. FD | 2019/12 | Not Initiated | History | |
| R3.3: Obtain feedback on the new certificate and non-certificate training courses and curricula developed by the project from the key government counterparts involved (CFTDC, NWCD, PA staff, MFS, UoFES,)
[Added: 2019/01/02] |
1. UNDP 2. PB | 2019/12 | Not Initiated | History | |
| R3.4: Ensure complementarity between the proposed Myanmar Wildlife College and the new training courses developed by the project that will be delivered through existing institutions
[Added: 2019/01/02] |
1. NWCD/FD 2. PB | 2019/12 | Not Initiated | History |
4. Recommendation:
Recommendation 4 (R4): Prioritize work on strengthening financial sustainability of the PA system and of the demonstration PAs
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Outcome 1 & 2, Sustainability
Responsible entities: Project Team / FD
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R4.1: Prepare the draft sustainable financing strategy for the PA system, building on the considerable secondary information on PA financing needs that exists already and integrate with the development of MONREC’s broader environmental financing strategy through GRSP
[Added: 2019/01/02] |
1. PT / WCS 2. UNDP | 2019/06 | Not Initiated | ||
| R4.2: Integrate business plans for demonstration PAs into the system-wide sustainable financing strategy developed through the project (R4.1)
[Added: 2019/01/02] |
PT / WCS | 2019/12 | Not Initiated | ||
| R4.3: Finalize and produce a report of the comprehensive scoping undertaken for the Myanmar Biodiversity Conservation Fund, building on scoping work undertaken for the
Environmental Management Fund.
[Added: 2019/01/02] |
PT / WCS | 2019/06 | Not Initiated | ||
| R4.4: With support from UNDP and potentially the PAMCCs, explore options for sustaining promising community engagement models such as CF applications in Htamanthi, Village Use Zoning and Land Use Planning, including microfinance schemes or funding available through other government departments
[Added: 2019/01/02] |
1. PT 2. UNDP 3. FD | 2019/12 | Not Initiated |
5. Recommendation:
Recommendation 5 (R5): Strengthen the sustainability of key project strategies to improve management effectiveness of demonstration PAs
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: PT, FD, NWCD
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R5.1: Increase project investment in community participation models (Output 2.3) which is currently very low relative to investment in SMART patrolling.
[Added: 2019/01/02] |
1. NPM 2. NPD 3. UNDP 4. PB | 2019/12 | Not Initiated | ||
| R5.2 Develop and implement strategies to overcome current problems in Hkakaborazi related to the World Heritage nomination through stakeholder engagement and trust-building activities
[Added: 2019/01/02] |
1. FD 2. WCS 3. UNDP 4. PB | 2019/06 | Not Initiated | ||
| R5.3: Complete business plans for demonstration PAs and link to system-wide PA financing strategy. Note: Ecotourism plan for Hkakaborazi should be integrated in the PA’s business plan.
[Added: 2019/01/02] |
1. PT/WCS 2. FD | 2019/12 | Not Initiated | History | |
| R5.4: Identify and implement strategies to improve the quality, analysis and use of SMART patrolling data to monitor threat reduction and other parameters relevant to PA management effectiveness
[Added: 2019/01/02] |
1. PT/WCS 2. FD | 2019/06 | Not Initiated |
6. Recommendation:
Recommendation 6 (R6): Strengthen and expand community engagement on PA management
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Outcome 2, Sustainability
Responsible entities: Project Team, WCS, NWCD, FD, UNDP
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R6.1: Update the original Community Participation Strategy to reflect the needs of ethnic minorities and other marginalized or disadvantaged groups as well as the gender dimension, and adapt to the site-specific conditions in each project demonstration site.
[Added: 2019/01/02] |
1. PT/WCS 2. UNDP | 2019/12 | Not Initiated | History | |
| R6.2: Identify strategies to include community representatives in the PAMCCs and ensure their effective participation in PAMCC meetings at different levels starting with the township PAMCCs
[Added: 2019/01/02] |
1. PT 2. UNDP 3. FD | 2019/06 | Not Initiated | ||
| R6.3: Build on lessons from Hukaung Valley and Htamanthi to develop and initiate Community Guards and Guardians schemes for Hponkanrazi and Hkakaborazi.
[Added: 2019/01/02] |
1. PT / WCS 2. FD | 2019/06 | Not Initiated | ||
| R6.4: Manage community expectations in Htamanthi by determining how many more CF applications can realistically be submitted before the project ends and how support to the CF User Groups will be sustained once the project ends.
[Added: 2019/01/02] |
PT /WCS | 2019/12 | Not Initiated | History | |
| R6.5: Explore practical options for monitoring the impacts of community participation models piloted by the project on PA management effectiveness
[Added: 2019/01/02] |
PT / WCS | 2019/12 | Not Initiated | History | |
| R6.6: Strengthen integration of gender considerations into activities related to community engagement under Output 2.3 with support from UNDP
[Added: 2019/01/02] |
1. PT / WCS 2. UNDP | 2019/12 | Not Initiated | History |
7. Recommendation:
Recommendation 7 (R7): Strengthen project ownership across key stakeholder groups at different levels, particularly at subnational level
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Outcomes 1 & 2, Implementation & Adaptive Management, Sustainability
Responsible entities: WCS, UNDP, FD
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R7.1: Update original project Stakeholder Involvement Plan.
[Added: 2019/01/02] |
PT | 2019/12 | Not Initiated | ||
| R7.2: Develop a simple project Communication Strategy that identifies appropriate messaging for key target audiences to enhance project ownership and sustainability, including ways to effectively communicate the ‘business case’ for PAs and conservation i.e. the relevance of PAs and conservation to wider development objectives
[Added: 2019/01/02] |
PT with guidance from UNDP | 2019/12 | Not Initiated | History | |
| R7.3: Use PAMCC meetings and similar events to communicate project objectives and business case for conservation and PAs to non-FD government stakeholders in ways that will resonate with them.
[Added: 2019/01/02] |
PT with support from UNDP | 2019/12 | Not Initiated | History | |
| R7.4: Make the Community Guardians and Guards programmes a ‘two-way’ process by also sharing feedback on how the biological survey data and SMART patrolling data they collect are being used and incorporating their comments on how to make biological surveys and SMART patrolling more effective.
[Added: 2019/01/02] |
PT / WCS | 2019/12 | Not Initiated | ||
| R7.5: Leverage UNDP co-financing (e.g. through
GRSP) and the UNDP Area Offices in Myitkyina
and Mandalay to strengthen synergies between
UNDP programmes and the project and to
facilitate and strengthen wider subnational
government engagement and support for the
project
[Added: 2019/01/02] |
UNDP | 2019/12 | Not Initiated |
8. Recommendation:
Recommendation 8 (R8): Clarify and strengthen project governance and implementation arrangements, including the ability of the Project Board to provide adequate strategic and technical oversight to the project.
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Project implementation & adaptive management, Sustainability
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R8.1: Ensure the PB meets at least twice a year
and more often if needed so that key project
decisions are discussed and formally approved
and recorded
[Added: 2019/01/02] |
NPM § NPD § UNDP | 2019/12 | Not Initiated | ||
| R8.2: Increase emphasis of project planning,
monitoring and reporting on delivery of higherlevel
results and sustainable impacts
[Added: 2019/01/02] |
1. PT/WCS, 2. UNDP 3. PB | 2019/12 | Not Initiated | ||
| R8.3: Clarify role and functions of the PMC including its relationship to the PB.
[Added: 2019/01/02] |
1. NPM 2. NPD 3. UNDP 4. PB | 2019/12 | Not Initiated | ||
| R8.4: Clarify and document how TAGPA’s role
and functions as intended in the original project
design are to be met. (These functions are to
serve as a mechanism for providing technical
support on PAs to the project and thereafter to NWCD and to update national stakeholders
about project progress and sharing lessons.)
This includes:
§ Reviewing membership of TAGPA to identify
and fill any gaps in expertise relevant to PA
planning, establishment and management
§ Increasing efficiency by only involving a subset
of relevant experts from TAGPA in technical
consultations and events as needed on a case
by case basis
[Added: 2019/01/02] |
1. PT 2. NPD 3. FD 4. UNDP | 2019/12 | Not Initiated | ||
| R8.5: Ensure continuity in oversight of the project by UNDP and that the UNDP project focal point has the necessary technical and management skills to support the project effectively and to coordinate with government and other stakeholders.
[Added: 2019/01/02] |
1. UNDP 2. PB | 2019/06 | Not Initiated | ||
| R8.6: Ensure all key strategic and adaptive management decisions regarding the project are formally approved and recorded at PB meetings (e.g the decision to scale back work at Hukaung Valley and Hkakaborazi.)
[Added: 2019/01/02] |
1. WCS 2. UNDP 3. FD 4. PB | 2019/06 | Not Initiated |
9. Recommendation:
Recommendation 9 (R9): Strengthen project adaptive management and staff capacities, particularly with respect to gender mainstreaming, M&E, technical reporting and communication to different stakeholder groups
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Project implementation & adaptive management, Outcomes 1 & 2, Sustainability
Responsible entities: NPM and other PT senior staff /WCS, UNDP
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R9.1: Increase staff capacity for monitoring, critical analysis and reporting on higher-level results and impacts rather than activities.
[Added: 2019/01/02] |
1. PT/WCS, 2. UNDP 3. PB | 2019/06 | Not Initiated | ||
| R9.2: Provide additional training to senior project staff on the different reporting requirements, formats and processes (PIRs, QRs, tracking tools, scorecards, risk monitoring, etc.) to increase their understanding and ownership of these processes
[Added: 2019/01/02] |
1. PT / WCS 2. UNDP | 2019/06 | Not Initiated | ||
| R9.3: Strengthen project staff capacity to integrate gender considerations into project and to monitor and report on the impacts of this going beyond numbers of men and women participants at events.
[Added: 2019/01/02] |
UNDP | 2019/06 | Not Initiated | ||
| R9.4: Develop a simple project M&E strategy based on the Results Framework for the remainder of the project and ensure that there is periodic monitoring and reporting against this by key project team members (the Landscape and Site and Assistant Site Coordinators and Thematic Team Leaders)
[Added: 2019/01/02] |
1. NPM / WCS 2. NPD 3. UNDP | 2019/06 | Not Initiated | ||
| R9.5: Harmonize monitoring and reporting across different tools and processes including the PIRs, QRs, Risk Logs and Tracking Tools (i.e. the Capacity Development Scorecard, the Financial Sustainability Scorecard and the Management Effectiveness Tracking Tool)
[Added: 2019/01/02] |
1. PT 2. UNDP | 2019/06 | Not Initiated | ||
| R9.6: Document lessons learned, best practices and develop some specific knowledge products based on project experiences in both English and Myanmar language.
[Added: 2019/01/02] |
1. PT/WCS 2. UNDP | 2020/12 | Not Initiated | ||
| R9.7: Clarify roles and TORs of NPM and CTA in the project going forward, given changes in the circumstances of both
[Added: 2019/01/02] |
1. WCS 2. UNDP | 2019/06 | Not Initiated |
10. Recommendation:
Recommendation 10 (R10): Strengthen replication and scale-up of project results
Management Response: [Added: 2019/01/02] [Last Updated: 2019/01/02]
Relevant to: Sustainability
Responsible entities: PT/WCS, UNDP, FD
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| R10.1: Identify the socio-economic and political barriers to further expansion of the terrestrial PA system as well as potential strategies to overcome these, as well as new approaches and opportunities for PA establishment and management
[Added: 2019/01/02] |
1. PT / WCS 2. NWCD / FD 3. NDP | 2019/12 | Not Initiated | ||
| R10.2 Identify mechanisms to integrate socioeconomic considerations alongside ecological criteria into PA planning, management and further expansion of the terrestrial PA system
[Added: 2019/01/02] |
1. PT / WCS 2. NWCD / FD 3. UNDP | 2019/12 | Not Initiated | ||
| R10.3: Develop a project exit strategy that identifies options for continuing and scaling up key project results (e.g. on PA financing, SMART patrolling, Community Guards, Community Guardians, Community Forestry) at project demonstration sites and replicating successful strategies in other PAs.
[Added: 2019/01/02] |
1. PT / WCS 2. UNDP | 2019/12 | Not Initiated |