Evaluation of country programme cycle 2003 ? 2007 comprising the post evaluation results of two successful projects as case studies

Report Cover Image
Evaluation Plan:
2008-2011, Bahrain
Evaluation Type:
Others
Planned End Date:
05/2011
Completion Date:
01/2011
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
22,000

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Title Evaluation of country programme cycle 2003 ? 2007 comprising the post evaluation results of two successful projects as case studies
Atlas Project Number:
Evaluation Plan: 2008-2011, Bahrain
Evaluation Type: Others
Status: Completed
Completion Date: 01/2011
Planned End Date: 05/2011
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
Evaluation Budget(US $): 22,000
Source of Funding: Government
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Geraldine Gibbons Team Leader
GEF Evaluation: No
Key Stakeholders: Government Of Bahrain
Countries: BAHRAIN
Comments: Evaluation of country programme cycle 2003 ? 2007 comprising the post evaluation results of two successful projects as case studies: 1) Enhancing the Quality of Education Development of National Youth Strategy and Action Plan
Lessons
Findings
Recommendations
1 The mechanisms for the financing of implementation of national strategies are defined and approved
2 It is recommended that future country programming give priority to small scale specific projects
3 It is recommended that mechanisms to achieve improved oversight and monitoring are established and implemented in a formal and regular manner
4 It is recommended that the timely, accurate and complete completion of the quarterly reports in a detailed professional manner is a precondition of any further release of project funds. It also is recommended that the translation of reports should be mandatory and the anticipated costs included in the project budget
5 It is recommended that the Government and other Implementing partners be prepared to do more to commit the human resources that are needed to make a project successful
6 Mechanisms for storing data and from learning from past successes and failures to be established
7 The connection and collaboration between related UNDP projects and agencies needs to be reinforced, especially in the formulation and implementation of similar sector projects
1. Recommendation: The mechanisms for the financing of implementation of national strategies are defined and approved
Management Response: [Added: 2011/09/03]

Follow-up with relevant National entities to strengthen their capacities in implementation of multi-sectoral strategies

Key Actions:

Key Action Responsible DueDate Status Comments Documents
New initiatives to build national capacities in multi-sectoral areas such as Youth, Environment, Women and HIV/AIDS are being developed to be included in new CPAP
[Added: 2011/09/04] [Last Updated: 2011/12/21]
Programme No due date No deadline established New Programme Cycle 2012-2016 is being formulated. New initiative on HIV/AIDS supported by UNAIDS PAF has commenced implementation to support the implementation of the National Strategy. New project proposal to support the implementation of the Environment Strategy has been formulated. Awaiting for the Government funding. Six different activities have been identifies to support the implementation of the Youth strategy. Awaiting for the approval of the General Organization for Youth and Sports to commence implementation. The Women Programme is being evaluated to identify gaps in the support to women empowerment.
Pilot demonstrative initiatives are formulated with counterparts and stakeholders participation
[Added: 2011/09/04] [Last Updated: 2011/12/21]
Programme No due date No deadline established New pilot and demonstrative initiatives are proposed in the areas of Youth and Women Empowerment to national counterparts.
2. Recommendation: It is recommended that future country programming give priority to small scale specific projects
Management Response: [Added: 2011/09/04]

Partially agreed, projects scopes and scales are defined by development problems and the situation analyses define the scope and strategy to achieve the results. The CO will implement small scale projects when appropriate. However, the CO is keen to move more into programme approach.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No action required
[Added: 2011/09/04] [Last Updated: 2011/12/21]
2012/01 Overdue-Not Initiated The CO is moving towards Programme Approach to combine number of initiatives under one thematic area.
3. Recommendation: It is recommended that mechanisms to achieve improved oversight and monitoring are established and implemented in a formal and regular manner
Management Response: [Added: 2011/09/04]

Agreed M&E and Assurance role of Programme is to be strengthened

Key Actions:

Key Action Responsible DueDate Status Comments Documents
All projects to ensure the implementation of the projects M&E events as planned
[Added: 2011/09/04] [Last Updated: 2011/12/21]
Programme 2012/01 Overdue-Initiated Additional project level evaluations are being carried out (e.g. Women Empowerment, UPR, etc?).
All new projects will include clear M&E strategy and M&E plan matrix with defined M&E tools and events.
[Added: 2011/09/04]
Programme 2012/01 Overdue-Initiated Programme Cycle 2012-2016
More regular and frequent progress reporting and holding of projects? board meetings
[Added: 2011/09/04] [Last Updated: 2011/12/21]
Programme 2012/01 Overdue-Initiated Quarterly Progress Reports are being submitted by IP for projects.
4. Recommendation: It is recommended that the timely, accurate and complete completion of the quarterly reports in a detailed professional manner is a precondition of any further release of project funds. It also is recommended that the translation of reports should be mandatory and the anticipated costs included in the project budget
Management Response: [Added: 2011/09/04]

Agreed for the quarterly report. The translation of the project deliverables will be decided case by case in consultations with the IPs considering the cost involved and added value.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project progress reports to be produced quarterly by the IP.
[Added: 2011/09/04]
Programme 2012/01 Overdue-Initiated Being Implemented
5. Recommendation: It is recommended that the Government and other Implementing partners be prepared to do more to commit the human resources that are needed to make a project successful
Management Response: [Added: 2011/09/04]

Agreed having qualified national counterparts assigned to projects by IPs is a major challenge

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure hiring the key human resources for all on-going projects (Project Manager)
[Added: 2011/09/04]
Programme 2012/01 Overdue-Initiated Initiated for new projects
All new projects will be assigned PM and key project staff
[Added: 2011/09/04]
Programme 2012/01 Overdue-Initiated For all new projects formulated in 2011 and beyond
6. Recommendation: Mechanisms for storing data and from learning from past successes and failures to be established
Management Response: [Added: 2011/09/04]

Agreed: The CO will improve its capacity to generate, disseminate and document lessons learned and best practices across programme portfolios.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Before project closer PM to ensure the development of report on lessons learned.
[Added: 2011/09/04] [Last Updated: 2011/12/21]
Programme 2012/01 Overdue-Initiated Being enforced with projects that have a dedicated manager.
Have all projects? reporting on archive to facilitate access to all staff.
[Added: 2011/09/04] [Last Updated: 2011/12/21]
Programme 2012/01 Overdue-Initiated Being enforced at the CO
Enforce the use of the lesson learned log.
[Added: 2011/09/04]
Programme 2012/01 Overdue-Not Initiated Programme Cycle 2012-2016
7. Recommendation: The connection and collaboration between related UNDP projects and agencies needs to be reinforced, especially in the formulation and implementation of similar sector projects
Management Response: [Added: 2011/09/04]

Agreed; The CO will further apply mechanisms to enforce synergies between the different projects. Also, the CO will strive to develop more joint programmes with relevant UN agencies.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
All new projects will be appraised using the UNDP checklist for quality projects.
[Added: 2011/09/04]
Programme 2012/01 Overdue-Initiated LPAC meetings are held
All POs to active participate in reviewing new developed projects.
[Added: 2011/09/04]
Programme 2012/01 Overdue-Initiated Programme are holding Internal PAC meetings for new projects
The CO will ensure that the strategy sections reflects partnership with other UNDP projects ( If any)
[Added: 2011/09/04]
Programme 2012/01 Overdue-Initiated
4 New joint programmes to be developed with relevant UN agencies
[Added: 2011/09/04]
Programme 2012/01 Overdue-Initiated New Programme cycle 2012-2016

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