Evaluation of UNDP Governance Projects Funded by the Iraq Trust Fund

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Evaluation Plan:
2007-2010, Iraq
Evaluation Type:
Project
Planned End Date:
07/2010
Completion Date:
07/2010
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
50,000

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Title Evaluation of UNDP Governance Projects Funded by the Iraq Trust Fund
Atlas Project Number:
Evaluation Plan: 2007-2010, Iraq
Evaluation Type: Project
Status: Completed
Completion Date: 07/2010
Planned End Date: 07/2010
Management Response: Yes
Focus Area:
  • 1. Democratic Governance
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Electoral laws, processes and institutions strengthen inclusive participation and professional electoral administration
  • 2. Legislatures, regional elected bodies, and local assemblies have strengthened institutional capacity, enabling them to represent their constituents more effectively
  • 3. Effective, responsive, accessible and fair justice systems promote the rule of law, including both formal and informal processes, with due consideration on the rights of the poor, women and vulnerable groups
Evaluation Budget(US $): 50,000
Source of Funding:
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Team Leader
GEF Evaluation: No
Key Stakeholders:
Countries: IRAQ
Lessons
Findings
Recommendations
1 Take measures to reinforce UNDPs partnership with the Board of Supreme Audit The Governance Unit assemble a special panel from experts and supporters to provide a forum in which UNDP can support the work of the Board of Supreme Audit, nurture its relationship and take a proactive role in strengthening the Board of Supreme Audits network of allies and collaborators.
2 Make a formal request for the Government of Iraq to endorse the successor to the Donor Assistance Database Project (DAD II) By addressing a letter from the highest level urging major donors and line ministries to participate more fully. Failing this, or failing an appropriate response from the major donors, the UNDP should phase out its support.
3 Fulfill commitments within the elections project to provide training to IHEC in financial and human resource management IHEC management expressed its concern that the UN is inclined to perform electoral functions rather than train IHEC staff to do so. It may be advisable for the UNDP to meet its training commitment and in doing so, contribute to IHEC‟s self sufficiency.
4 Identify the reasons for delays in staffing and implementation within the UNDP Governance Unit Draft a plan for enhancing the culture of accountability within UNDP including adherence to tools of reporting for project management, as per Prince2 guidelines in use by UNDP.
5 Initiate a practice, within the UNDP Governance Unit, of empowering project managers to report realistically Report and identify underperformance where it occurs with explicit reasons. This may entail the use of a different reporting format and a different approach to reporting generally.
6 Submit six monthly reports for review and criticism in meetings of project managers in the Governance Unit. Urge participants in these review meetings to solve problems identified in the progress reports
1. Recommendation: Take measures to reinforce UNDPs partnership with the Board of Supreme Audit The Governance Unit assemble a special panel from experts and supporters to provide a forum in which UNDP can support the work of the Board of Supreme Audit, nurture its relationship and take a proactive role in strengthening the Board of Supreme Audits network of allies and collaborators.
Management Response: [Added: 2010/12/23] [Last Updated: 2010/12/23]

UNDP Iraq accepts this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
This project has been operationally closed since January 2010 and the lessons learned from this intervention have been taken into consideration in the newly formulated Country Programme Action Plan 2011-2014.
[Added: 2010/12/23]
Governance 2010/12 Completed
2. Recommendation: Make a formal request for the Government of Iraq to endorse the successor to the Donor Assistance Database Project (DAD II) By addressing a letter from the highest level urging major donors and line ministries to participate more fully. Failing this, or failing an appropriate response from the major donors, the UNDP should phase out its support.
Management Response: [Added: 2010/12/23]

UNDP Iraq accepts this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.3 The IDMS will be used by GoI to monitor the projected investments highlighted by the National Development Plan.
[Added: 2010/12/23]
Governance 2011/12 Overdue-Initiated
2.1. UNDP has developed the successor to the DADII project, the Iraq Development Management System (IDMS), in partnership with USAID Tatweer and the GoI, which has been endorsed by the Ministry of Planning, GoI. The IDMS has been mandated by the Ministry as the only official development management system.
[Added: 2010/12/23]
Governance 2010/12 Completed
2.2. The IDMS is being utilized by GoI to facilitate the national E-governance Strategy.
[Added: 2010/12/23]
Governance 2010/12 Completed
3. Recommendation: Fulfill commitments within the elections project to provide training to IHEC in financial and human resource management IHEC management expressed its concern that the UN is inclined to perform electoral functions rather than train IHEC staff to do so. It may be advisable for the UNDP to meet its training commitment and in doing so, contribute to IHEC‟s self sufficiency.
Management Response: [Added: 2010/12/23] [Last Updated: 2010/12/23]

UNDP Iraq accepts this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 UNDP has approved a new project with the GoI to further develop the capacity of the IHEC, which has a significant component on training IHEC officials.
[Added: 2010/12/23]
Governance 2012/12 Overdue-Initiated
3.2 UNDP will develop with UNOPS the information technology functions in the IHEC.
[Added: 2010/12/23]
Governance 2012/12 Overdue-Initiated
4. Recommendation: Identify the reasons for delays in staffing and implementation within the UNDP Governance Unit Draft a plan for enhancing the culture of accountability within UNDP including adherence to tools of reporting for project management, as per Prince2 guidelines in use by UNDP.
Management Response: [Added: 2010/12/23]

UNDP accepts this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 UNDP has developed a recruitment plan specifically for the Governance Unit that is already under implementation.
[Added: 2010/12/23]
Governance 2010/12 Completed
4.2 The UNDP Governance Organigram is submitted and approved by RBAS.
[Added: 2010/12/23]
Governance 2010/11 Completed
5. Recommendation: Initiate a practice, within the UNDP Governance Unit, of empowering project managers to report realistically Report and identify underperformance where it occurs with explicit reasons. This may entail the use of a different reporting format and a different approach to reporting generally.
Management Response: [Added: 2010/12/23]

UNDP accepts this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Management issues under the Governance programme is subjected to rigorous and transparent reporting and monitoring process, which is now linked to the RCA system
[Added: 2010/12/23]
Governance 2010/08 Completed
5.2 All Governance reporting formats are updated and unified
[Added: 2010/12/23]
Governance 2010/10 Completed
6. Recommendation: Submit six monthly reports for review and criticism in meetings of project managers in the Governance Unit. Urge participants in these review meetings to solve problems identified in the progress reports
Management Response: [Added: 2010/12/23]

UNDP accepts this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 The Governance Unit submits six monthly reports
[Added: 2010/12/23]
Governance 2010/07 Completed
6.2 Regular programme meetings held to review and respond to six monthly reports
[Added: 2010/12/23]
Governance 2010/08 Completed

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