Strengthening Capacity for Aid Effectiveness in Bangladesh - Mid Term Evaluation

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Evaluation Plan:
2012-2016, Bangladesh
Evaluation Type:
Mid Term Project
Planned End Date:
08/2014
Completion Date:
08/2014
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
27,000

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Title Strengthening Capacity for Aid Effectiveness in Bangladesh - Mid Term Evaluation
Atlas Project Number:
Evaluation Plan: 2012-2016, Bangladesh
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 08/2014
Planned End Date: 08/2014
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 3.2. Functions, financing and capacity of sub-national level institutions enabled to deliver improved basic services and respond to priorities voiced by the public
  • 2. Output 7.4. Countries enabled to gain equitable access to, and manage, ODA and other sources of global development financing
  • 3. Output 7.6. Innovations enabled for development solutions, partnerships and other collaborative arrangements
  • 4. Output 7.7 Mechanisms in place to generate and share knowledge about development solutions
  • 5. Output 3.4. Functions, financing and capacity of rule of law institutions enabled, including to improve access to justice and redress
Evaluation Budget(US $): 27,000
Source of Funding: Donor Source
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Christian Bugnion de Moreta Team Leader
Nizamuddin Al-Hussainy Evaluator
GEF Evaluation: No
Key Stakeholders:  Economic Relations Division (ERD), Donor, UN Agencies
Countries: BANGLADESH
Lessons
Findings
Recommendations
1 Continue and consolidate the project achievements, particularly: i. Consolidate and roll-out functional AIMS to be used by GoB and all DP including UNDP in the first phase to show commitment to the process ii. Continue the process and provision of support to the development of the Aid Policy and ensure its finalisation iii. Continue providing support to ERD capacity development and ensure hand-over, training and coaching of the ERD new DE Wing iv. Continue to support participation in LCG/WG structure and participation in international events
2 Capacity development for development effectiveness is not limited to ERD or specific Line Ministires. A harmonized approach amongst DPs is required for an effective Whole of Government capacity development programme, something that could be done under the aegis of the UNDP or some other DP. This global and harmonized CD programme should be inclusive of all CD projects and initiatives but provide an overall framework for actual results of the CD process in line with the needs of the GoB.
3 The value of the inclusion of the Capacity Assessment foreseen amongst now 5 LM under the AE project is not evident for its inclusion under this project and should be dropped and included in the wider CD programme mentioned in the previous point to ensure no duplication of other DP efforts.
4 Develop a fifteen year road-map and strategy for achieving mainstreaming of AE/DE into WoG with commitment and support from DPs and incremental approach from ERD to the Whole of Government. This would likely require support from DPs in advisory services and/or financial assistance to this effect as requested by the GoB after the end of the AE project.
5 Plan incremental developments on the basis of achievements and synchronized with the National FYPs
6 Improve RBM knowledge and capacity through commissioning Joint Evaluations of future AE/DE interventions, for example for the final AE project evaluation
7 Develop a monitoring mechanism for LCG/WG to ensure that key issues are being addressed (a high number of issues do not appear to be followed up or no evidence of referral). Important issues raised in LCG and WG should lead to action. The ERD owned LCG Secretariat needs to be properly staffed and equipped to ensure sustainability and good flow of information and communication; Secretariat support to DPs and DPs coordination needs to be continued.
8 GoB through ERD need to develop with UNDP a comprehensive communication strategy for AE/DE that can be used for addressing various stakeholders (media, CS, Parliament) based on a shared understanding of the AE/DE agenda, including at field level (sub-district).
9 High visibility needs to be given to project achievements (when AIMS will be used and the first analytical report prepared, when the NAP will be officially adopted, etc.) to contribute to enhanced leadership and ownership.
1. Recommendation: Continue and consolidate the project achievements, particularly: i. Consolidate and roll-out functional AIMS to be used by GoB and all DP including UNDP in the first phase to show commitment to the process ii. Continue the process and provision of support to the development of the Aid Policy and ensure its finalisation iii. Continue providing support to ERD capacity development and ensure hand-over, training and coaching of the ERD new DE Wing iv. Continue to support participation in LCG/WG structure and participation in international events
Management Response: [Added: 2016/01/05]

Recommendation taken forward

Key Actions:

Key Action Responsible DueDate Status Comments Documents
i. The use of Bangladesh?s homegrown Aid Information Management System or AIMS developed with project support, is now well institutionalized in ERD. The Government of Bangladesh has made it mandatory for all development partners to provide their aid data in AIMS, making quarterly requests for updates to its DPs. The system now captures development data of 43 development partners, including some non-traditional donors and non-resident funds and agencies. The first Development Cooperation Report using AIMS data was published in November 2015.
[Added: 2016/01/05]
UNDP and ERD 2016/06 Completed
Main project responsibilities have been handed over to ERD Wing. Project is coaching and supporting the new ERD staff in the remaining months of the project
[Added: 2016/01/05]
ERD 2016/06 Completed
This was done in 2015 by supporting 2 LCG plenaries where the 7th Five Year Plan and its results framework were discussed between government and the donor community. As for international events, the project supported ERD participation in key meetings of the Global Partnership of Effective Development Cooperation and the International Aid Transparency Initiative.
[Added: 2016/01/05]
ERD 2016/06 Completed
The project staff and officials of the Development Effectiveness Wing delivered a draft of the national development cooperation policy. This draft policy is now being used for consultations with government agencies, local authorities, CSOs and DPS, before submission to cabinet.
[Added: 2016/01/05] [Last Updated: 2017/08/29]
ERD 2016/06 No Longer Applicable [Justification: The project has been already closed.]
UNDP?s part of the responsibilities (draft policy) has been delivered on. ERD responsibilities are ongoing (consultation and submission to cabinet) History
2. Recommendation: Capacity development for development effectiveness is not limited to ERD or specific Line Ministires. A harmonized approach amongst DPs is required for an effective Whole of Government capacity development programme, something that could be done under the aegis of the UNDP or some other DP. This global and harmonized CD programme should be inclusive of all CD projects and initiatives but provide an overall framework for actual results of the CD process in line with the needs of the GoB.
Management Response: [Added: 2016/01/05]

Recommendation beyond the scope of work of the project. Government is taking this idea of a whole-of-government approach to capacity development forward in the draft development cooperation policy which is currently under discussions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation has been integrated in the draft Development Cooperation Policy
[Added: 2016/01/05] [Last Updated: 2017/08/29]
ERD 2015/12 No Longer Applicable [Justification: The project has been already closed.]
Policy to be submitted to cabinet in 2016 History
3. Recommendation: The value of the inclusion of the Capacity Assessment foreseen amongst now 5 LM under the AE project is not evident for its inclusion under this project and should be dropped and included in the wider CD programme mentioned in the previous point to ensure no duplication of other DP efforts.
Management Response: [Added: 2016/01/05]

Management submitted this recommendation to its steering committee at the meeting of November 2014. Project Steering Committee members finally agreed that the LM assessment could go ahead, with limited funding, under GOB procurement. (see minutes of the steering committee )

Key Actions:

4. Recommendation: Develop a fifteen year road-map and strategy for achieving mainstreaming of AE/DE into WoG with commitment and support from DPs and incremental approach from ERD to the Whole of Government. This would likely require support from DPs in advisory services and/or financial assistance to this effect as requested by the GoB after the end of the AE project.
Management Response: [Added: 2016/01/05]

Recommendation taken forward

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The TOR ?Development Finance Assessment? by ERD and UNDP included the development of a road-map for longer term and whole-of-government action and support to mainstream effective development finance throughout Bangladesh government. A first draft of this roadmap has been reviewed by UNDP and government counterparts. Final version is expected in Jan 2016.
[Added: 2016/01/05] [Last Updated: 2017/08/29]
ERD and UNDP 2016/01 No Longer Applicable [Justification: The project has been already closed.]
History
5. Recommendation: Plan incremental developments on the basis of achievements and synchronized with the National FYPs
Management Response: [Added: 2016/01/05]

Recommendation relevant to project design. UNDP country office can take this recommendation forward in future project design. Within the project, this has been taken forward through a ?hand-over note? spelling out and incremental transfer of responsibilities from the project to ERD to ensure sustainability of project achievements

Key Actions:

Key Action Responsible DueDate Status Comments Documents
?hand-over note? spelling out and incremental transfer of responsibilities from the project to ERD to ensure sustainability of project achievements
[Added: 2016/01/05]
UNDP 2016/06 Completed
6. Recommendation: Improve RBM knowledge and capacity through commissioning Joint Evaluations of future AE/DE interventions, for example for the final AE project evaluation
Management Response: [Added: 2016/01/05]

Recommendation taken forward

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project staff has received RBM and value for money training
[Added: 2016/01/05]
UNDP 2015/12 Completed
Project has agreed to with project donor and ERD to work jointly on final project review and its TOR.
[Added: 2016/01/05] [Last Updated: 2017/08/29]
UNDP 2016/06 No Longer Applicable [Justification: The project has been already closed.]
History
7. Recommendation: Develop a monitoring mechanism for LCG/WG to ensure that key issues are being addressed (a high number of issues do not appear to be followed up or no evidence of referral). Important issues raised in LCG and WG should lead to action. The ERD owned LCG Secretariat needs to be properly staffed and equipped to ensure sustainability and good flow of information and communication; Secretariat support to DPs and DPs coordination needs to be continued.
Management Response: [Added: 2016/01/05]

Proposed these recommendations to the LCG co-chairs (ERD and USAID)

Key Actions:

Key Action Responsible DueDate Status Comments Documents
LCG secretariat has been established in ERD and staffed
[Added: 2016/01/05]
ERD 2016/06 Completed
Other elements of the recommendation were not considered a priority by the LCG DP co-chair
[Added: 2016/01/05]
ERD 2016/06 No Longer Applicable
8. Recommendation: GoB through ERD need to develop with UNDP a comprehensive communication strategy for AE/DE that can be used for addressing various stakeholders (media, CS, Parliament) based on a shared understanding of the AE/DE agenda, including at field level (sub-district).
Management Response: [Added: 2016/01/05]

Recommendation taken forward

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Strategy developed and being implemented
[Added: 2016/01/05] [Last Updated: 2017/08/29]
UNDP & ERD 2016/06 No Longer Applicable [Justification: The project has been already closed.]
History
9. Recommendation: High visibility needs to be given to project achievements (when AIMS will be used and the first analytical report prepared, when the NAP will be officially adopted, etc.) to contribute to enhanced leadership and ownership.
Management Response: [Added: 2016/01/05]

Recommendation taken forward

Key Actions:

Key Action Responsible DueDate Status Comments Documents
In 2014 2015, high visibility was given the project?s achievement in establishing and AIMS, through a high level ?launch? event with the Honorable Finance Minister and a first AIMS-based publication. In 2016, a high visibility event will be organized around the Development Cooperation Policy
[Added: 2016/01/05] [Last Updated: 2017/08/29]
ERD 2016/06 No Longer Applicable [Justification: The project has been already closed.]
History

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