Mid-term Evaluation of POPs Legacy Elimination and POPs Release Reduction Project - PIMS4833

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Evaluation Plan:
2016-2020, Turkey
Evaluation Type:
Mid Term Project
Planned End Date:
05/2018
Completion Date:
06/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
10,000

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Title Mid-term Evaluation of POPs Legacy Elimination and POPs Release Reduction Project - PIMS4833
Atlas Project Number: 82077
Evaluation Plan: 2016-2020, Turkey
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 06/2018
Planned End Date: 05/2018
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.4.1 Solutions scaled up for sustainable management of natural resources, including sustainable commodities and green and inclusive value chains
Evaluation Budget(US $): 10,000
Source of Funding: Project budget
Evaluation Expenditure(US $): 5,350
Joint Programme: Yes
Mandatory Evaluation: No
Joint Evaluation: Yes
  • Joint with UN Agencies
  • Joint with UNIDO
Evaluation Team members:
Name Title Email Nationality
Murat Cevik murcevik@gmail.com TURKEY
GEF Evaluation: Yes
GEF Project Title: POPs Legacy Elimination and POPs Release Reduction Project
Evaluation Type: Mid-term Review
Focal Area: Persistent Organic Pollutants
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 4601
PIMS Number: 4833
Key Stakeholders: Ministry of Environment and Urbanization
Countries: TURKEY
Lessons
Findings
Recommendations
1

Project implementation should be extended a minimum of 12, preferably 18 months (project completion date as December 2020) considering:

  • the delays in the PCB sample collection by the participants and the analysis process,
  • completion of the BAT/BEP recommended investments
  • procurement cycle timelines extending the completion schedule for elimination/disposal activity
2

Increase updating the beneficiary stakeholders/partners on the overall project activities and the progress periodically via e-communication tools

3

Expand, as practical, involvement of stakeholders and national experts/expertise from the relevant institutions, in the implementation of this and similar projects.

4

The team and the key experts recommended to actively continue working in their positions, until the completion date, regarding the critical status of the project.

5

More active communication with the stakeholders and public and updating them on the progress in the project would be beneficial.

1. Recommendation:

Project implementation should be extended a minimum of 12, preferably 18 months (project completion date as December 2020) considering:

  • the delays in the PCB sample collection by the participants and the analysis process,
  • completion of the BAT/BEP recommended investments
  • procurement cycle timelines extending the completion schedule for elimination/disposal activity
Management Response: [Added: 2018/06/26]

A maximum 18-months extension will be considered by the project management unit in order to finalize all remaining activities and ensure longer-term sustainability of the project. The steering committee has also taken a decision for the extension in January 2018 meeting.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Necessary documents and applications will be prepared and sent to the related bodies of UNDP to extend the project duration.
[Added: 2018/06/26] [Last Updated: 2018/11/13]
Cluster Lead and PMU 2018/12 Completed
2. Recommendation:

Increase updating the beneficiary stakeholders/partners on the overall project activities and the progress periodically via e-communication tools

Management Response: [Added: 2018/06/26]

Other partners of the project will be invited to all activities (workshops, meetings, etc.) of the project. The website of the project (kalicikirleticiler.com) that was previously managed by UNIDO will be managed by UNDP PMU according to 3rd PSC Meeting decisions. It will be actively used for dissemination of project activities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project Progress Reports that were submitted to GDEM will be distributed to all project stakeholders
[Added: 2018/06/26] [Last Updated: 2018/11/13]
PMU and GDEM 2018/12 Completed All the project activities are being communicated and shared with all of the stakeholders.
Website maintenance contract was signed with a private company.
[Added: 2018/06/26] [Last Updated: 2018/07/19]
PMU and GDEM 2018/05 Completed Contract is signed with ILEGRA Company and they will provide their services until the end of project.
3. Recommendation:

Expand, as practical, involvement of stakeholders and national experts/expertise from the relevant institutions, in the implementation of this and similar projects.

Management Response: [Added: 2018/06/26]

It is important to include the stakeholders’ expertise into project outputs. For this reason, more experts from stakeholders will be invited to Project events and PSC meeting as invited experts

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Annual project review workshop
[Added: 2018/06/26] [Last Updated: 2018/11/13]
UNDP, GDEM, PMU 2018/12 Completed
Inclusion of stakeholder expertise will be ensured through indication of their inclusion in TORs of future project experts/consultants
[Added: 2018/06/26] [Last Updated: 2018/11/13]
UNDP, GDEM, PMU 2018/12 Completed As agreed with the beneficiary and the project partners all stakeholders are being invited and participating to the project activities for benefitting more from their expertise.
4. Recommendation:

The team and the key experts recommended to actively continue working in their positions, until the completion date, regarding the critical status of the project.

Management Response: [Added: 2018/06/26]

Presence of project team and experts will be ensured.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Raising the issue in the forthcoming Steering committee meeting.
[Added: 2018/06/26] [Last Updated: 2018/11/13]
UNDP, GDEM, Steering Committee 2018/12 Completed
5. Recommendation:

More active communication with the stakeholders and public and updating them on the progress in the project would be beneficial.

Management Response: [Added: 2018/06/26]

As indicated in Management Response of Recommendation 3, active participation of project stakeholders will be ensured, and public communication will be initiated.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Projct communication strategy will be concluded and shared with stakeholders
[Added: 2018/06/26] [Last Updated: 2018/11/13]
UNDP 2018/12 Completed
Project website will be updated periodically
[Added: 2018/06/26] [Last Updated: 2018/11/13]
UNDP 2019/12 Completed Project web site has already established and a company has been hired to provide technical support in order to use the project web site more effectively. In this regard, all the project reports and outcomes are disseminated efficiently.
Project progress reports will be shared in project website
[Added: 2018/06/26] [Last Updated: 2018/11/13]
UNDP 2019/12 Completed Project web site has already established and a company has been hired to provide technical support in order to use the project web site more effectively. In this regard, all the project reports and outcomes are disseminated efficiently.

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