Increasing Border Surveillance Capacity of Borders between Turkey and Greece

Report Cover Image
Evaluation Plan:
2016-2020, Turkey
Evaluation Type:
Final Project
Planned End Date:
02/2019
Completion Date:
02/2019
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
7,300

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Download document TOR Greek Border I.pdf tor English 697.82 KB Posted 135
Download document Evaluation Report of Greek Border.pdf report English 1574.56 KB Posted 209
Title Increasing Border Surveillance Capacity of Borders between Turkey and Greece
Atlas Project Number: 00097937
Evaluation Plan: 2016-2020, Turkey
Evaluation Type: Final Project
Status: Completed
Completion Date: 02/2019
Planned End Date: 02/2019
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 3.2.1 National capacities strengthened for reintegration, reconciliation, peaceful management of conflict and prevention of violent extremism in response to national policies and priorities
SDG Goal
  • Goal 16. Promote peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels
SDG Target
  • 16.6 Develop effective, accountable and transparent institutions at all levels
Evaluation Budget(US $): 7,300
Source of Funding: Project budget
Evaluation Expenditure(US $): 7,300
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Mr. Kjell Elefalk Evaluator
GEF Evaluation: No
Key Stakeholders:
Countries: TURKEY
Lessons
Findings
Recommendations
1

There is reason to believe that the possibilities of introducing new technology have increased and HR capacity has been strengthened. The foundation is laid in the way the beneficiaries and donors imagined. It would be very unfortunate, and waste of funds, if enough resources were not decided to utilize for phase 2 and the future work.

2 Many good assessments of the project's work have a good basis in that it is supported from the very beginning of beneficiaries, that the goals were clear and that there were two components – both unpretentious and doable, enabled rather qualitative than quantitative delivery of the outcomes. There is every reason to emphasize that the structure of the future work should be similar.
3 An important lesson that has been developed in the course of the Phase I is that the next phase should be characterized by distance (practical) training to optimize the lessons of the first phase.
4 When it comes to evaluating the next phase and future work, it should be emphasized that at the start of the project, the evaluation should be prepared by an evaluation expert with an independent position.
5 There are observed weaknesses of gender mainstreaming in executing of the project. The main reason is the lack of female officers and soldiers. Institutional measures need to be broadened in order to better anchor gender mainstreaming in the long term.
6 The gender targets need to be reflected in formal and informal monitoring and evaluation (M&E), at both institutional and intervention level in the next phase
1. Recommendation:

There is reason to believe that the possibilities of introducing new technology have increased and HR capacity has been strengthened. The foundation is laid in the way the beneficiaries and donors imagined. It would be very unfortunate, and waste of funds, if enough resources were not decided to utilize for phase 2 and the future work.

Management Response: [Added: 2019/06/27]

UNDP had already suggested to include the use of the output of the project, namely Feasibility Report, for the use of high technology training tools, at hand to result in establishment of Distance Learning Technology as a part of Phase II. In this respect Distance Learning Infrastructure will be enhanced in Land Forces Training and Doctrines Command, who has a high level of ownership as also mentioned in the Feasibility Report of the Simulation Based Training Center Moreover, UNDP prepared a concept note for a further possible pipeline project to include more high technology environment to be set up in Land Forces Training and Doctrines Command. This possible pipeline project has been shared with the Main Beneficiary. UNDP will follow up this and further possibilities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Component II of IBM Phase II Project on Institutional Capacity Building that includes enhancement of Distance Learning Infrastructure Follow-up of possible pipeline project/s with EU for the use of high technology training tools.
[Added: 2019/06/27] [Last Updated: 2020/08/21]
IDG Portfolio 2020/08 Completed As recommended, Component II of the Phase II Project was designed to enhance distance learning infrastructure of Land Forces Command - Training and Doctrines Command and the project started in December 2018. So far, majority of the activities are completed. Distance learning training modules are prepared and organization of distance learning pilot trainings will follow. The project will be completed in December 2020. History
Component II of IBM Phase II Project on Institutional Capacity Building that includes enhancement of Distance Learning Infrastructure Follow-up of possible pipeline project/s with EU for the use of high technology training tools.
[Added: 2019/06/27] [Last Updated: 2020/08/21]
IDG Portfolio 2020/08 Completed As recommended, Component II of the Phase II Project was designed to enhance distance learning infrastructure of Land Forces Command - Training and Doctrines Command and the project started in December 2018. So far, majority of the activities are completed. Distance learning training modules have been finalized and organization of distance learning pilot trainings will follow. The project will be completed in December 2020. History
2. Recommendation: Many good assessments of the project's work have a good basis in that it is supported from the very beginning of beneficiaries, that the goals were clear and that there were two components – both unpretentious and doable, enabled rather qualitative than quantitative delivery of the outcomes. There is every reason to emphasize that the structure of the future work should be similar.
Management Response: [Added: 2019/06/27]

In terms of quality, UNDP has produced a sustainable and replicable module that will be utilized in the second Phase. However, there was also a good balance between qualitative and quantitative targets/outcomes in the Project. In terms of quantitative results, the Project surpassed its own targets such as the number of trainees, number of study visits. In the second phase, this balance between qualitative and quantitative targets will continue. While Phase II has targets related to numbers, it also has qualitative targets such as integration of learning materials in Land Force’s curriculum.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Close cooperation with Beneficiaries both in planning and implementation of activities. Integration of Lessons Learned from Phase I into Phase II Continuation of the delivery of trainings with minor revisions Sustainable use of Distance Learning Materials as part of the education system of Land Forces
[Added: 2019/06/27] [Last Updated: 2020/08/21]
IDG Portfolio 2020/08 Completed As referred in the Project Document, Phase II Project was developed in the light of lessons learned from the Phase I Project in terms of capacity building of border professionals. As such, most of the activities build on and/or complement the activities that have been realized within Phase-I and increase the impact. efficient design of the activities. The piloting of distance learning trainings in Phase II is found to be crucial and innovative to tackle challenges identified in Greek Border Phase I. Based on the lessons learned from Phase – I Project, Phase II Project was initiated in December 2018 and will be completed in December 2020. History
3. Recommendation: An important lesson that has been developed in the course of the Phase I is that the next phase should be characterized by distance (practical) training to optimize the lessons of the first phase.
Management Response: [Added: 2019/06/27]

A Feasibility Report has been produced in Phase I of the Project. This report summarizes the necessity for face to face, distance and blended learning besides the use of high technology training tools depending on the peculiarities of the training such as the profile of the trainees and the availability of facilities. In this respect, for being consistent with the Feasibility Report, face to face training method will remain in the curriculum with minor revisions to the training material. In addition, as already argued in the Recommendation I, the distance learning component is added to Phase II with a modified material.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Lessons learned to be reviewed. Curriculum to be reviewed. Training materials to be revised and finalized upon review before and after trainings.
[Added: 2019/06/27] [Last Updated: 2020/08/21]
IDG Portfolio 2020/08 Completed As referred in the Project Document, the curriculum of face to face training modules (Component 1) were prepared and agreed on the basis of findings, conclusions and recommendations from the Phase-I Project, suggestions from candidate and selected trainers, academicians and the project beneficiaries. Changes in the legislation, practices or organizational structure of the subject institutions were reflected. The training modules were revised and finalized after delivery of trainings (which were delivered in November -December 2019) based on the feedbacks received from the trainees, entry/ exit test results which was analysed by a statistician and last review by the trainers. The curriculum of distance learning training modules (Component 2) were prepared on IBM and Migrants rights based on the Distance Learning Training Needs Assessment Report and Training Strategy. History
4. Recommendation: When it comes to evaluating the next phase and future work, it should be emphasized that at the start of the project, the evaluation should be prepared by an evaluation expert with an independent position.
Management Response: [Added: 2019/06/27]

Under Phase II, another evaluation is going to be conducted at the end of the project which is a common practice in EU Projects. The proposed evaluation suggestions are already included in the activities of the Phase II Project including an evaluation to be conducted at the end of the project. Additionally, all UNDP evaluations are conducted according to UNDP Evaluation Guidelines under the supervision of M&E Analyst which guarantees an independent review of projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
ToR of the Phase II independent evaluation
[Added: 2019/06/27] [Last Updated: 2020/08/21]
IDG Portfolio 2020/08 Completed In August 2020, ToR of the Phase II independent evaluation was finalized under the supervision of M&E Analyst and norms and standards set out in the UNDP Evaluation Guidelines were duly considered in the design. ToR is now under the review of Evaluation Reference Group and the vacancy will be announced by September 2020. Following the procurement process, independent evaluation mission will be initiated by mid-October 2020 and completed by December 2020 in accordance with the project action plan. History
5. Recommendation: There are observed weaknesses of gender mainstreaming in executing of the project. The main reason is the lack of female officers and soldiers. Institutional measures need to be broadened in order to better anchor gender mainstreaming in the long term.
Management Response: [Added: 2019/06/27]

Due to very difficult geographical and security conditions, the number of female staff for IBM remains limited. However, in the future, if the border service is civilianized and the security besides geographical conditions are improved then there can be a visible increase in the number of female border professionals. UNDP has and will report the lack of female professionals in progress reports to highlight this issue to be ready for a change if the conditions improve.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Notification of the lack of female border professionals in the Progress Reports.
[Added: 2019/06/27] [Last Updated: 2020/08/21]
IDG Portfolio 2020/01 Completed Even though there is no specific gender related activity foreseen in the Project Document, gender dimension was extended in all project activities; particularly in the training programs. In order to ensure gender lenses in the design and conduct of face to face and distance learning training programs, core team of LFC EDOK was established with 2/4 women officers. Lack of female border professionals and its root causes are recognized by all parties. UNDP stated its willingness to cooperate on this matter through bilateral meetings. Both Phase-I and Phase II projects contributed to awareness raising in management staff and among border professionals in terms of gender equality and the importance of assigning women border professionals. However, frequent rotation of lead managers in the project beneficiaries create a challenge in accomplishing this action. In the Progress Report of Phase II project, it was stated that best practices will be highlighted and gender related questions will be designed and directed to border guards in distance learning pilot training evaluation forms to understand their awareness and needs with respect to gender issues during their border duty. Lack of female professionals and possible action areas for a change will be highlighted once again in the Final Report which is due by 06/2021. History
6. Recommendation: The gender targets need to be reflected in formal and informal monitoring and evaluation (M&E), at both institutional and intervention level in the next phase
Management Response: [Added: 2019/06/27]

The bulk of Phase II activities are trainings to Land Forces Professionals. In line with gender mainstreaming standards, the trainings of Phase II are gender sensitive such as in training the professionals on body search etc..

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Enhancing gender sensitive aspects of training modules
[Added: 2019/06/27] [Last Updated: 2020/08/21]
IDG Portfolio 2020/08 Completed Gender equality is considered in training material content of face to face and distance learning trainings. Gender sensitive approach and a non-discriminative language is used in all the visual and printed training materials. Best practices are highlighted, and gender related questions will be designed and directed to border guards in distance learning pilot training evaluation forms to understand their awareness and needs with respect to gender issues during their border duty. Recruitment of female border officers for land border operations needs would improve the quality of LFC operational procedures such as apprehension, body search of women immigrants, etc. History

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